Transcript Collection Management Strategies in a Digital Environment Cecily Johns Project Director Collection Management Initiative Collection Management Initiative A two year grant project, funded by the Andrew W.

Collection Management
Strategies in a Digital
Environment
Cecily Johns
Project Director
Collection Management
Initiative
Collection Management
Initiative
A two year grant project, funded by the
Andrew W. Mellon Foundation
 Initiated January 2001
 CMI website at
http://www.ucop.edu/cmi/
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What does the Project involve?
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Removing from campus libraries selected print
journals for which electronic access is provided,
and relocating those journals to storage.
Gathering objective data, including cost and
usage data for both print and electronic versions
of selected journals.
Studying user attitudes and preferences when the
primary use of journals is via access to electronic
versions.
How planning for the CMI
originated
UC’s library planning and advisory committee
passed a resolution that endorsed experiments
http://www.slp.ucop.edu/consultation/slasiac/
The Mellon Foundation expressed
interest in supporting such experiments and
making the results available
Why UC was motivated to assume
such a project
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Overtaxed UC capital program: limited
opportunities to add new library buildings
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Competing proposals for classroom/faculty
office space.
Seismic upgrades needed.
Deteriorating campus infrastructure.
 60,000 new student enrollments expected
over the next 10 years.
Why UC was well positioned to make a
proposal to the Mellon Foundation
 History of collaboration among the UC
libraries
 Ability to leverage the California Digital
Library collections:
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7,000 electronic journals
200 reference databases
Numerous monograph collections
Over 6,000 finding aids to archival collections
UC well positioned to make a
proposal
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Availability of two remote storage
facilities, one in the north and one in
the south
Phases of the project
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Phase 1: Consultation and preparation, selection
of journal titles, processing of materials – 9
months
Phase 2: Relocation of selected print journals to
remote storage and gathering data on usage,
costs, and user attitudes and behavior – 12 months
Phase 3: Evaluation of institutional strategies,
development of policies, and programs for
archiving and management of mixed format
collections – 6 months (overlapping with Phase 2)
Two ways that UC libraries
participate in the project
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As Experimental libraries:
These libraries removed selected print journals for
which electronic access is available from campus
libraries to remote storage
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As Control libraries:
These libraries are maintaining print journals for
which electronic access is available on their
shelves
Criteria for journal selection
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Sufficient data must be available from the
electronic publisher to measure use by title
and by campus.
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Sample of journal titles should include
multiple publishers and/or suppliers of
electronic journals.
Journal criteria
 Sample
of journal titles must include
both:
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Currently received journals with digital
counterpart
Retrospective journal runs (e.g., JSTOR)
with digital counterpart
Journal criteria
Selected journals in the study should
include:
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a variety disciplines
graphics
varying article length
varying use patterns
Eligible Universe of Journals
2,683 journals met criteria out of 6,000
ejournals
 15 publisher/providers capable of providing
use data
 300 journal titles selected for study
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Journals selected for CMI study
300 experimental journal titles
relocated to storage October 1, 2001
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300 matching control journal titles
on library shelves
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300 electronic journals, versions of
the print titles
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Sample Journal Title
Henry James Review
 Control journal located in the library at UC
Riverside
 Experimental journal relocated from UC
Irvine library to storage facility
 Electronic version of journal available on all
campuses
Breakdown of subject categories
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Arts/Humanities
23
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Social Sciences
28
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Physical Sciences/Engineering
111
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Life/Health Sciences
140
Electronic journal
publishers/providers
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Academic
Elsevier
ACS
APS
IOP
JSTOR
Muse
Wiley
Research: Use Data
Use data is being collected for:
 Print journals on library shelves (control)
 Print journals in storage (experimental)
 Electronic journals
Research: User
behavior/preference data
 Surveys
of those who request journals
from storage
 Comment Cards left on library shelves
 Interviews
 Surveys
Research: Costs
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Cost of staff time for consultation,
selection of titles, training,
processing, bibliographic control,
transportation
Cost of print subscriptions and
ejournal licenses
Cost of storage of journals
Where do we go from here?
Continue to collect usage and cost data
 Analyze objective data
 Complete user interviews and surveys
 Analyze findings from interviews/surveys
 Develop strategies and long range plans for
managing mixed format collections
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Taking advantage of
UC resource sharing services
Union catalog (Melvyl)
 A&I databases with links to journals
 Shared storage facilities
 Patron-initiated request service
 Systemwide courier service
 Web-based delivery of electronic resources
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