Transcript DAEDALUS: Facing the Challenges of eTheses at Glasgow ETD 2003. Berlin, May 2003 William J Nixon Project Manager: Service Development (DAEDALUS)

DAEDALUS:
Facing the Challenges
of eTheses at Glasgow
ETD 2003. Berlin, May 2003
William J Nixon
Project Manager: Service Development (DAEDALUS)
University of Glasgow
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Founded in 1451
2nd oldest
University in
Scotland
4th oldest in Britain
19,500 full-time
students studying
in ten faculties.
Over 5,500 staff
Mission
• to provide education
through the development
of learning in a research
environment
• to undertake
fundamental, strategic
and applied research
• to sustain and add value
to Scottish culture, to the
natural environment and
to the national economy.
Theses at Glasgow
• 13,000 Doctoral Theses
held
• Oldest Thesis is
“Dyspepsia” from 1838
• 370 Theses added per
year
• Theses available for
consultation in Special
Collections
FAIR Programme
• Call released in January 2002
• Inspired by the vision of the Open
Archives Initiative (OAI)
• 14 Projects and 3 Clusters
• E-Theses Projects
– E-Theses at The Robert Gordon University
– Theses Alive! Led by The University of
Edinburgh
DAEDALUS
• Funded by JISC FAIR
Programme until July
2005 (Begun Aug 02)
• Building institutional
repositories at Glasgow
• Core strategic aim for
the Library
• Two strands
– Advocacy
– Service Development
Range of Repositories
• Published and peer-reviewed papers
• Pre-prints, grey literature, technical reports,
working papers
• Theses
• Research Finding Aids
• Administrative Documents
• Other objects: images, sound files, film clips
• Search service
Advocacy – Avoiding ESpace
• to create an Open Access culture
• to gather content for the range of Open
Archives services
• to provide advice on policy implications,
guidelines and processes of the
services
• to formulate an exit strategy that
ensures a full and fully used service
Range of Software
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GNU Eprints (Southampton)
DSpace (MIT & H-P)
ETD-db (Virginia Tech)
ARC Search Software (Old Dominion)
ePrints at Glasgow
ETDs
• Virginia Tech software: ETD-db
• Complementary and voluntary submission
process at Glasgow
• http://scholar.lib.vt.edu/ETD-db/
• Demonstrator in February 2003
• Not yet implemented OAI-compliance
Depositing Theses
• Senate Regulations: Two bound printed
copies
• No e-requirements
• British Standard 4821:90 (now withdrawn)
• Theses are forwarded from the relevant
Faculty offices to the Library
• Catalogued to MARC 21 and assigned
Library of Congress Subject Heading
• One copy is held in SCD, the other at Store
Multimedia
• Non-print material such as CD-ROM’s, discs,
tapes, and programs are occasionally
submitted with the thesis
• These are stored with the thesis in pockets at
the back
• Currently no attempt made to ensure any
compatibility, or long term access to these
materials.
• Digital Preservation and future access will
increasingly become an issue
Access to Theses
• Theses may be consulted in Special
Collections
• The Library keeps a record of those who
consult theses.
• They may also be photocopied by SCD staff
• In 2000-01 there were 1,548 requests for
theses in Special Collections
• These requests represent only 6% of the total
number of requests for their material.
Borrowing Theses
• Glasgow does not lend its theses
• Theses may only be borrowed or purchased
via the British Library
• The British Library keeps a record of who
requests theses
• From 1999 to date, the British Library have
added approximately 470 titles from Glasgow
• Only 15 of these have been requested more
that once.
E-Theses on Campus
• Range of provision
– Titles
– Abstracts
– Full text in postscript
First Steps with ETD’s
• Discussions with various Faculty and
Research Committees
• Strong Faculty support (Vet and Education)
• Demonstrator service implemented for initial
content
• Mix of Doctoral and Masters Theses
• Approaching those staff with publicly
available theses
Issues which we face
• Cultural
– Encouraging deposit
– Barriers to use and deposit
• Organisational
– Intellectual Property Rights
– Plagiarism
• Technical
– Metadata Standards
– File formats
Range of Metadata Issues
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Subject schemas
Controlled vocabulary
Digital Rights
Digital preservation
Assistance for Students
• Focus for publisher copyright policies
• Range of repositories
• Mediated submission service
– File conversion
– Record enhancement
The Future
• 265 Theses available by July 2005
• “Proof of Concept”
• Move, ultimately to a single bound copy
deposited in the library
• E-Theses deposits become the norm
rather than the exception
• 2003 – a watershed year for ETD’s in
the UK
DAEDALUS
DAEDALUS –
Freeing Theses at the University of Glasgow
http://www.gla.ac.uk/daedalus