Transcript ALA Annual, 23 June 2012 CaMMS Copy Cataloging Interest Group Coping with Multiple Codes and Hybrid Records OCLC & RDA Cynthia M.

ALA Annual, 23 June 2012
CaMMS Copy Cataloging Interest Group
Coping with Multiple Codes and Hybrid Records
OCLC & RDA
Cynthia M. Whitacre
Manager, WorldCat Quality Dept.
OCLC
The world’s libraries. Connected.
Topics: RDA Implementation
• Connexion Client Changes
• MARC Update including new fields &
subfields
• OCLC Policy Issues
• Training
The world’s libraries. Connected.
Connexion Client
Changes
The world’s libraries. Connected.
Connexion client 2.40
• Released March 2012; must upgrade by October
1, 2012
• Enhancements included
• RDA workforms
• RDA Toolkit IP authentication
• See
http://www.oclc.org/connexion/interface/client/enhance
ments/recent.htm
The world’s libraries. Connected.
RDA Toolkit link & RDA Workforms
The world’s libraries. Connected.
RDA Books Workform
The world’s libraries. Connected.
RDA Personal Name
Authority Workform
The world’s libraries. Connected.
OCLC MARC
Update 2012
The world’s libraries. Connected.
MARC Update 2012
• Installed: mid May 2012
• Includes MARC Update No. 13 (dated September 2011),
MARC Update No. 14 (dated April 2012) as well as code
list additions and changes published since August 2011.
• Documentation: Technical Bulletin 261
http://www.oclc.org/us/en/support/document
ation/worldcat/tb/261/default.htm
The world’s libraries. Connected.
MARC Update 2012:
New Fields & Subfields
• New fields for bibliographic records: 264, 344, 345, 346, 347,
377
• New fields for authority records: 368, 378
• New subfields in bibliographic: 041 Language codes, 084
Assigning Agency, 340 Physical Medium
• New subfields authority & bibliographic: 034 & 043 Authority
Record Control Number/Standard Number, 382: Medium of
Performance, 383 Numeric Designation of Musical Work
• New subfield, authority records: 377 Associated Language
The world’s libraries. Connected.
264 --- New repeatable field
Field Name: Production, Publication, Distribution,
Manufacture, and Copyright Notice
New PCC guidelines at:
http://www.loc.gov/aba/pcc/documents/264Guidelines.doc
“Use the 264 for all new original or newly
authenticated RDA records”
Field not yet documented in BFAS; see TB 261
The world’s libraries. Connected.
OCLC RDA Policy
Issues
The world’s libraries. Connected.
RDA Policy Issues
• Current OCLC policy statement is still in place:
http://www.oclc.org/us/en/rda/policy.htm
• Discussion paper (Incorporating RDA practices into
WorldCat):
http://www.oclc.org/us/en/rda/discussion.htm
• This paper was posted for about a 2 month comment
period which ended April 15. 40+ comments were
received and have been compiled. We are analyzing
them.
• Result: A policy statement that will replace the one above,
issued sometime later this year.
The world’s libraries. Connected.
RDA Policy Issues
NO ONE WILL BE REQUIRED TO
DO ORIGINAL CATALOGING
ACCORDING TO RDA
The world’s libraries. Connected.
RDA Policy Issues: Controversy?
• Overwhelmingly positive and thoughtful
comments were received
• Most controversial: proposal to delete GMD from
245 when adding 336/337/338 fields to AACR2
records
• We do want to do this in WorldCat, but will delay
this for a yet to be determined period of time --mainly a display issue for local systems
The world’s libraries. Connected.
RDA Policy Issues
• OCLC proposes allowing anyone working online
to change master records created under previous
codes to RDA beginning March 31, 2013.
• Policy will not allow changing RDA master
records to AACR2. In other words, change for
future codes will be allowed; change to previous
codes will not be allowed
The world’s libraries. Connected.
RDA Headings & Authorities
• All headings, when controlled, will be in accord
with authority file (so headings will be RDA when
the authority file becomes RDA)
• Scope: Records with cataloging language of
English (040 $b eng)
The world’s libraries. Connected.
Proposed Changes to
Existing records
• Allow addition of Content/Media/Carrier type
(336/337/338 fields) to any bibliographic records
• Allow additional access points
• Spell out abbreviations in non-transcribed fields (e.g.
spell out “p.” to “pages” & “ill.” to “illustrations” in 300)
• Change Latin abbreviations to RDA spelled out
English equivalents (e.g. “[publisher not identified]”
instead of “[s.n.]”, “approximately” instead of “ca.”)
The world’s libraries. Connected.
Re-coding of hybrid records?
• Only re-code record to RDA if entire record is “redone” according to RDA.
• OCLC wants to align PCC hybrid record policy
and OCLC hybrid record policy for the postimplementation period.
The world’s libraries. Connected.
RDA Training
The world’s libraries. Connected.
RDA Training
1) Look for a Free Webinar from OCLC Quality
Management regarding policy issues after the final
OCLC RDA policy paper is released late in 2012 or
early 2013
2) OCLC is relying on training partners (Amigos,
MCLS, Minitex, etc.) to provide “how to” RDA
training. Training offered by training partners is
listed in the training portal on the OCLC web site:
• http://training.oclc.org/1
The world’s libraries. Connected.
RDA Training
Others offering training:
• ALCTS
• LC
• RDA toolkit training by ALA Publishing
• Regional groups
The world’s libraries. Connected.
OCLC training for OCLC Staff
• Participation in the RDA testing
• ALCTS webinars
• RDA toolkit practice
• PCC RDA Authority Training planned for October
2012 timeframe
• OCLC Contract cataloging staff trained
individually as needed
The world’s libraries. Connected.
Some WorldCat
Statistics
The world’s libraries. Connected.
WorldCat today
271+ million
records
1.8+ billion
holdings
The world’s libraries. Connected.
As of 20 June 2012
WorldCat growth since 1998
Millions of records
264
250
236
200
197
150
139
100
108
86
50
39
0
41
44
47
50
52
55
61
67
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
The world’s libraries. Connected.
As of 27 April 2012
Multilingual WorldCat
Total Records 262.3 m
104.5 m
English
34.9 m
German
24.9 m
French
11.0 m
Spanish
7.9 m
Japanese
6.4 m
Chinese
4.3 m
Dutch
4.2 m
Italian
3.5 m
Russian
3.5 m
Latin
Percentage of records for
non-English materials
60.15%
April 2012
The world’s libraries. Connected.
RDA records in WorldCat
• 64,000 RDA master records in WorldCat currently (as
of June 20, 2012)
• To find all of these use the command line search
“dx:rda”
• To see just a few, combine the search with another
term, such as “dx:rda and kw:mouse” --- that search
retrieves 51 records, including:
Learn to Draw Plus Disney Mickey Mouse and his friends /
Illustrated by John Loter and the Disney Storybook Artists.
The world’s libraries. Connected.
We will all take questions after Chris Cronin’s presentation.
Do feel free to send email questions after the conference to:
[email protected]
or
Cynthia M. Whitacre
[email protected]
The world’s libraries. Connected.