Transcript ECBG Prevention Initiative FY 09 Bidders Conference Illinois State Board of Education Kay Henderson Early Childhood Division Administrator Raydeane James Principal Consultant 217-524-4835

ECBG Prevention Initiative
FY 09 Bidders Conference
Illinois State Board of Education
Kay Henderson
Early Childhood Division Administrator
Raydeane James
Principal Consultant
217-524-4835
Prevention Initiative
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Intensive services to high risk families of children under age 3
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Program model that supports the development of children under
age 3 by focusing on the child and family

ISBE Early Childhood Budget request-$45 increase in ECBG

Currently over 260 Birth to Three programs

FY08 received 146 proposals asking for a $23.6 million
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11% set aside
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Training and Technical Assistance

Social Emotional Consultation
Eligible Applicants

School districts and other entities with experience in
providing educational, health, social and/or child
development services to young children and families
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Child care centers holding appropriate DCFS licensure
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Currently funded Prevention Initiative programs to expand
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Currently funded Parental Training programs may apply for
additional funding to offer a prevention initiative program
Applicants may apply

Start a new program,
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Expand an existing program to serve more
families,
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Add to a currently funded parental training
program, a component that would meet all of
the requirements of the Prevention Initiative.
Competitive Grant Awards

Will vary depending on the program model
and the intensity of services

Grant period: July 1, 2008-June 30, 2009
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Joint applications accepted
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Designated administrative agent
Authorized official signature
Participate in only one application for PI
Application Submission
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4:00 p.m. May 6, 2008
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Mail to ISBE Springfield office or drop-off at ISBE
Springfield or Chicago locations
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Submit original (original signatures) and 5 copies
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No FAX or e-mail copies accepted
New Funds Timeline
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May 6 – Proposals due
May 16 – June 2 – Competitive reading
July 1 or later* - Grant award notification
*Based on approval of the state appropriation
Prevention Initiative
PROGRAM
Specifications
Prevention Initiative
Offer coordinated intensive and comprehensive services to
help families build a strong foundation for later school
success
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Services to expectant parents and families with high risk
children ages birth to 3 years
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Assist families to build protective factors within the child
and family that includes the child’s development of
social-emotional, cognitive, communication and motor
skills as well as development of effective parenting skills
10 PROGRAM COMPONENTS
1.
2.
3.
4.
5.
Screening to determine
eligibility
6.
Research-based program
model
Case Management
Services
6.
Family and Community
Partnerships
7.
Qualified Staff and
Organizational Capacity
8.
Professional Development
9.
Evaluation
Research-based
curriculum for Parent
Education
Developmental monitoring
Individual Family Service
Plan (IFSP)
Component 1
Screening to determine eligibility
Appendix B
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Identify neediest children in your community
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Measure child development
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Address all domains of development, including social emotional
Parent interview (in parent’s home language)
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Obtain child’s health history, social development
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Criteria to assess the child’s at-risk factors
(environmental, economic and demographic information)
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Written permission from parents
Component 2
Research-Based Program Model
(Appendix B)
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Families will receive intensive, research based and comprehensive services
Program model will guide the provision of services
Designed so that parents will gain knowledge and skills in parenting and provide for the
developmental needs of their children.
Designed to make sustainable changes in families
Requirements
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Intensive and regular one-on-one visits with parents
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Education activities (site based or home based)
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Activities between parent and child
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Aligned with the Illinois Birth – Three Program Standards
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Appropriate staff, based on model
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Appropriate case load
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Staff training opportunities
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Program supervision
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Other services based on program model
No fees are charged for parents to participate in this program
Current Program Models
Healthy Families
 Home visiting program for parents of at-risk newborns, works
with parents and provides tools and support to raise and nurture
their children without physical and emotional violence
Parents As Teachers
 Birth-5 early education and support program, based on the belief
that the parent is the child's first and most influential teacher
Baby TALK
 Mission is to positively impact child development and nurture
healthy parent-child relationships during the critical early years
Early Head Start Standards (EHS-Center Based)
 Serves pregnant women, infants and toddlers from low income
families. EHS promotes school readiness by providing quality
early education both in and out of the home; parenting education;
comprehensive health and mental health services, nutrition
education; and other family support services
Model Requirements
Appendix C
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Staff training/educational requirements
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Staffing
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Supervision
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Frequency of visits/group activities and instruction
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Curriculum
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Case load
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Consultants/Contacts
PREVENTION INITIATIVE MODELS
DIRECT SERVICE STAFF CASE LOAD AND QUALIFICATIONS REFERENCE SHEET
Direct Service
Staff FTE
PAT # of Families
Expected
Baby TALK
# of Families
Expected
HF
# of Families
Expected
EHS
Case loads and
Ratio Children to
Adult
Direct Service
Staff
Qualifications
Bachelor's degree
(preferred)
Bachelor’s degree
(preferred) or an
associates degree.
Educational
requirements =
HS diploma
Training-4 day
Core Training
FY09
Teaching staff at
least a CDA or
equivalent.
25% staff must
have a AA or BS or
working of one.
Parent
Educators/Home
visitors-BS or
significant training
and experience
Programs may include
alternative education or
work history
requirements.
Initial 5-day Born to
Learn training. + 6
hours of follow-up.
Annual certification is
required to use the
PAT model and
curriculum materials.
3-day training.
Practitioners are
certified for the
year of their
training, and they
renew that
certification
annually.
PREVENTION INITIATIVE MODELS
DIRECT SERVICE STAFF CASE LOAD AND QUALIFICATIONS REFERENCE SHEET
Direct
Service Staff
FTE
PAT# of Families
Expected
Baby TALK
# of Families
Expected
HF
EHS
# of Families Case loads and Ratio
Expected
Children to Adult
.5
6-7 (weekly visits)
12-14 (bi-weekly
visits
6-25
7-13
1
12-14 (weekly
visits)
24 (bi-weekly
visits)
12-56
12-50
4 children to 1 adult in a
classroom-No more than 8
children per classroom.
Parent Educator/Home
visitor-1 FTE per 25
families
ESTIMATED COSTS
Center-Based Infant Toddler Care
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Cost per participant
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Approximately $8,000 per child in
Prevention Initiative funding, in addition
to Child Care Assistance Program
funding
ESTIMATED COSTS
Healthy Families (HF)
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Cost per participant
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Approximately $3,600 to $4,600 per year
(including matching funds from
programs)
Start-up costs
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Approximately 25% of a program’s
annual budget (about $50,000)
ESTIMATED COSTS
Parents As Teachers (PAT)
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Cost per participant
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Start-up costs
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Approximately $3,650 per year (weekly visits to one at-risk family,
per year)
$78,002 per program site for one year for a brand new program
(includes training and curriculum, program materials, two parttime parent educators, one supervisor, one clerical support staff
person, administrative costs, operation and maintenance cost,
utilities, and quality assurance and evaluation)
$4,470 for an existing early childhood program to adopt the
Parents as Teachers model (includes training and program
materials)
Training costs
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$815 per person, including training fee and cost of curriculum.
PAT requires annual re-certification ($40.00 fee).
ESTIMATED COSTS
Baby TALK
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Costs per participant
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Basic outreach model to identify at-risk families
(hospital visits, follow-up warmline call, developmental
newsletters) = approximately $75 per family per year
Services to each family identified as at-risk, on
average = $3,100 per year
Costs for Parent Educators
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Baby TALK certification training = $795, plus travel
Annual certification in Baby TALK Professional
Association = $40 per year
Component 3
Research-Based Curriculum
For Parent Education
(Appendix B)
Seven Designated Areas of Instruction and Training
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child growth and development, including prenatal development;
childbirth and child care;
family structure, function and management;
prenatal and postnatal care for mothers and infants;
prevention of child abuse;
the physical, mental, emotional, social, economic and psychological
aspects of interpersonal and family relationships; and
parenting skill development.
Component 4
Developmental Monitoring
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Children’s developmental progress will be regularly assessed to inform
instruction and to ensure identification of any developmental delays or
or disabilities.
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Children who are identified as having delays are linked with local Child
and Family Connections and follow-up to ensure services are being
received
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Monitor children’s development, using multiple sources that are
developmentally appropriate
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Communicate regularly with parents about their child’s development
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The program uses a research-based tool to periodically (at least every
six months) perform developmental screening for all children, including
physical, cognitive, communication, social and emotional development.
Component 5
Individual Family Service Plan
(IFSP)
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The IFSP is used to address the strength, needs and
goals of the child and family
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Families must be full partners developing and
implementing an Individualized Family Service Plan.
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Includes educational and social-economic needs of the
family
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The IFSP is used to guide services
Component 6
Case Management Service
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Comprehensive, integrated and continuous services
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Address the multiple needs of families
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Develop relationships and partnerships with other
early childhood systems in the community
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Services are provided though a network of service providers
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Develop a referral system
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Follow up
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Coordinate the IFSP with other service providers if
needed
Component 7
Family and Community Partnership
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Opportunities for families to partner in implementing the
program
Orientation to the educational program
Program involvement (home base or center base)
Communicate methods of linking parents with
community resources and other services
Provide services that reflect local need in accordance
with the Birth – Three program standards
Provides coordinated services and activities that
strengthen the role of the parent
Transition plan for 3-year old children
Component 8
Qualified Staff and Organizational
Capacity
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Staff will have the knowledge and skills to create partnerships to the
support the development of infants and young children
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Qualified personnel that meet model requirements (program
administrator, teaching staff, counselors, psychologists, and social
workers)
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The administrator and all program staff are knowledgeable about
high quality early childhood programs and are effective in
implementing them
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Organizational capacity to operate the program.
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The program has written personnel policies and job descriptions on
file
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The program has experience providing services and working with
similar cultural background of the families
Component 9
Professional Development
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Ongoing staff development activities are
provided based on current research and best
practices
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Staff needs are assessed on a regular basis
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Professional development plan for all staff
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Opportunities and resources for staff to share
and consult with others regularly
Component 10
Evaluation
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Continuous improvement, improve quality and enhance service
delivery
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Self assessment of program and staff (ongoing)
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Procedures to determine the success of the program
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Develop systems that will observe, record and measure program
quality, progress and success in implementing the program model
and the Birth-3 Program Standards.
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Analyze the progress that children and families are making toward
their goals, and whether the anticipated outcomes are being
achieved.
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Action Plan
Writing Your Proposal
Prevention Initiative
Narrative Requirements
Statement of Need
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educational level of parents;
employment conditions;
rates of infant mortality, birth trauma, low birth weight or
prematurity;
the district’s rate of dropouts, retention, truancy, teenage
pregnancies and homeless students;
the number of families where a language other than English is
spoken;
rates of poverty, child abuse and neglect; and
information regarding drug/alcohol abuse
number of birth to three services in the area
based on current statistical, demographic, or descriptive
information
Narrative Requirements
(Attachment 1-3a)
Population to Be Served
Recruitment efforts
 Geographic area to be served
 Number of families with children ages birth to 3 to be served.
 Estimated number of children in the community
Indicate which category applies
 Start a new program,
 Expand an existing program to serve more families,
 Add to a currently funded parental training program, a
component that would meet all of the requirements of the
Prevention Initiative.
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Program Description
10 Components
(Attachments 4-11)
1. Screening
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Instrument to be used/measure child’s development
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Parent interview process/parental permission
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Criteria used which child qualifies
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Research-based instrument that address all areas of the child’s
development including social emotional development
2. Research-based Program Model
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Model to be used
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Activities and services to be provided/aligned with Birth-3
Standards
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Parent involvement/Teach parents to support their child’s
development
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Proof that parents will not be charged fees for participation
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Reimbursement of transportation and childcare if applicable
Program Description
10 Components
(Attachments 4-11)
3. Research-based Curriculum for Parent Education
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Curriculum to be used
Aligned with the Illinois Birth to Three Program Standards
Activities that will address the seven areas of instruction and
training
4. Developmental Monitoring
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Describe the methods and sources of information used to
regularly monitor children’s development.
Describe how the program will communicate with parents
about their child’s development
Program Description
10 Components
(Attachments 4-11)
5. Individual Family Service Plan
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Assess needs of families
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Parental involvement in development
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IFSP used to guide services
6. Case Management Services
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Coordinate to provide services/comprehensive and continuous
support
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Access of services
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Describe the follow-up and referral process of children with
other service providers
Program Description
10 Components
(Attachments 4-11)
7. Family and Community Partnership
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Families will be orientated
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Home base or site based activities
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Communication with parents
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Link to community services
8. Qualified Staff and Organizational Capacity
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Qualified staff (position/title/name/FTE)
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Qualifications and experience
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Roles and responsibilities of position
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Program experience in providing services to very young
children and their families
Program Description
10 Components
(Attachments 4-11)
9. Professional Development
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Professional development plan for all staff
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Assessing need
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Provisions for other opportunities
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Describe the pre-service and in-service training program to be
conducted to meet staff need, and/or requirements of program model
10. Evaluation
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Describe the process to be used to determine whether progress is
being made toward successful implementation of the program model
and the Illinois Birth to Three Program Standards.
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Describe the process to be used to determine the progress that
children and families are making toward their goals.
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Describe how the evaluation will be used to inform continuous program
improvement.
BUDGET REVIEW
Budget Information
Budget Summary and Payment Schedule
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Submit on ISBE form only
Signed by district superintendent or authorized official
5 % Administration
Cost-effectiveness based on program model and numbers to
be served - (anticipated expenditures)
RCDT – If don’t know, ask or leave blank
Supplement - Not Supplant
Payment schedule – based on monthly need
Definition of Budget Functions (Appendix E, Pages 28-30)
Allowable Budget Items (worksheet)
In the event that these funds do not become available to the Illinois
State Board of Education, no proposals submitted under this RFP will be funded
Budget
Function Codes
Function 2210 – Professional Development
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Registration fees, meals, mileage, to attend training in state only
Substitute’s salary for staff to attend training
Function 2300 – General Administration
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< 5% of total budget
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Higher limit not to exceed 10 percent may be negotiated with
sufficient evidence from applicant
Function 2540 – Operation and Maintenance
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Be specific – custodial services
Constructions costs are not allowable
Budget
Function Codes (continued)
Function 3000 – Community Services
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Most of budget here
Parent Coordinator, Parent Educator, Parent
Advocate (staff associated with program model)
Community activities, screening costs, transportation
and food for parent activities
Function 4100 – Payment to other Governmental Unit
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Entity is being paid instead of a person
Include the name of governmental unit being paid
Describe expenses
Budget
Object Codes
Salaries (Object 100)
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Salaries - amounts paid to permanent, temporary
or substitute employees on the payroll of the
administrating agency
Purchased services are amounts paid for
personal services provided by personnel who are
not on the payroll of the administrating agency –
i.e. Guest speaker at a parent meeting
Indicate percent of time Full time - 1 FTE, half-time - .5 FTE, quarter time .25 FTE and name
Budget
Object Codes (continued)
Benefits (Object 200)
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Specify benefits – IMRF, Health Insurance
Purchased Service (Object 300)
Worker’s Compensation and Unemployment
Insurance - Purchased Service (Object 300) not
Benefit (Object 200)
Budget
Object Codes (continued)
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Supplies and Materials (Object 400)
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Include how being used i.e. - for inservice
workshops, for parenting classes, for office use,
for cleaning
Equipment (Capital Outlay – Object 500)
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>$500 per unit – but cost not only determinant
Useful life of more than a year, for example
computer, cubby wall unit
Not software - materials
Not software license – purchased service
Transition To
Research-Based Model
Budget may include funding to:
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Hire additional staff to lower group size and improve
ratio
Raise staff salaries to attract better qualified staff
Obtain needed core training for staff on new
program model
Acquire materials for program including curriculum
materials
Acquire equipment to set up a classroom
Hire family support staff
Transition To
Research-Based Model
(continued)
Programs Switching

From PT to PI without a request for additional funding.
(This can be done through your IWAS account. Contact Raydeane James
at [email protected] for assistance to be included in the PI contact list
and approval for involvement in the Birth to Three Training Network)

From PT to PI with a funding request (submit a full
proposal)

Complete and submit a full proposal if you are
requesting additional funding for your continuation
Prevention Initiative program.
Budget Breakdown
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Provide sufficient detail – give enough
description that reader knows what is being
requested
Summary and Breakdown should match and
should align with the goals and activities of
your program model
Duplicate page if needed
Criteria for Review and
Approval
Qualitative Criteria
Population to be Served (30 points)
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Identifying children and families
Recruitment
Quality of Proposed Program (40 points)
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Meeting identified need
Linkages
Outcomes
Experience and Qualifications (20 points)
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Qualification and experience
Staff
Staff development
Cost effectiveness (10 points)
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How funds will be used
Review and Approval
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Proposals are read and evaluated by a team
of readers
Scores are totaled and ranked by using a
rubric that is on our web site
Recommendations are made for funding
based on successful application and need
Signature of authorized official
Conclusion
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Include all grant requirements-be thorough
Confirm attachments with checklist
Program models
Provide only what is listed in the RFP…
Use all correct forms
Proposals turned in after the due date and
time will be considered non-responsive
Proposals due by 4:00 p.m. on May 6
Notification by July 1 or later
ECBG Prevention Initiative
Illinois State Board of Education
Early Childhood Division
www.isbe.net/earlychi
217-524-4835