Transcript Evaluation Support Mechanisms Presentation to International Reference Group 30 November, 2009 Joint Evaluation of the Paris Declaration, Phase 2 Core Team.

Evaluation Support Mechanisms
Presentation to International Reference Group
30 November, 2009
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Country Studies
Afghanistan,
Kyrgyz Rep.
Philippines,
Cambodia,
Vietnam, Nepal,
Indonesia,
Bangladesh,
Sri Lanka
Senegal, Benin,
Cameroon, Mali
Bolivia,
Colombia,
Ecuador
Ghana, Malawi,
South Africa,
Uganda, Zambia,
Mozambique
Joint Evaluation of the Paris Declaration, Phase 2
Samoa,
Cook Islands
Core Team
Donor / Agency HQ Studies
UNDG
United
States
UK, Finland, France,
Germany, Luxembourg,
Netherlands, Denmark
Spain, Ireland,
Austria, Sweden
Asian
Development
Bank
Japan
African
Development
Bank
Phase 1 updates
Australia
New Zealand
Phase 2 studies
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Support Mechanisms for Country Evaluation
– a Service
• Focused on assuring quality to the ‘process’ and the
‘product’ of the Country Evaluation.
• People based approach – using continuous communication
and engagement at scheduled milestone points.
• Maximising opportunities for shared learning.
• Result - getting all countries to complete strong evaluations
(national/ global) within the timeframe set by the International
Reference Group.
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Country Evaluation Support – Start Up
• Design of Generic ToR – focus on the common questions
(Regional Workshops Oct-Nov 2009)
• Source of Guidance to the National Evaluation Coordinators
on Country Specific ToR, on terminology (Glossary), on the
selection and contracting of Evaluation Teams and on a
communication plan.
• Briefing of Evaluation Teams and National Coordinators –
focus on sources of evidence/ common indicators, methods
and tools (Regional Workshops March-April 2010)
• ‘Getting Started’ pack for Evaluation Teams – background
information in the form of a Country Dossier and including a
digest of material from the Literature Review.
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Country Evaluation Support – Evaluation
• Evaluation support to engage long-distance or in country at
key milestones (to extent Core Evaluation Team resources
allow):
Event: Presentation/ discussion of country Evaluation
Workplan (including Matrix)
Event: Presentation/ discussion of Country Evaluation
Inception Report
Stage where Team analyses evidence & prepares “emerging
findings”
Event: Presentation/ discussion of Draft Evaluation Report
This engagement along the way with country evaluations will
also strengthen the Synthesis later.
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Support - Donor/ Agency HQ Evaluation
• The development of the “Generic Terms of Reference” for
Donor/Agency HQ Evaluations
• Professional advice to the Evaluation Coordinator and members of
the Reference Group on the basis for and processes of selection,
contracting and briefing of HQ Evaluation Teams
• Ongoing advice and support to HQ Evaluation Teams to ensure the
coherence of the evaluation (including effective intersection points
with the Country Evaluations) and the comparability of its different
elements
• Support will be mainly web-based (‘the Extranet’), remote support,
but can also be face-to-face on a selective basis.
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Introduction to the Extranet
Communication and
Information Sharing
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Introduction to the Extranet
What is it?
A secure, password-protected website,
available anywhere in the world, 24
hours a day
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Introduction to the Extranet
Objective:
To facilitate the management and
sharing of electronic documents and
communication within teams and
between teams
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Introduction to the Extranet
Core functions:
• Library: electronic filing, information
management and version tracking
• Support Centre: Inter- and intra- team
communication, advice and support
• Calendar: Activity and milestone
tracking
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Introduction to the Extranet
Other Functions and Tools:
Public and private document storage for
all teams
Contacts Directory
Discussion Board
Progress reporting via Timeline
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Introduction to Extranet
Trilingual: Main content available in
English, French and Spanish
Simple: Easy and intuitive to use,
designed for low-speed connections
Support: Full video tutorials available
once logged in
Joint Evaluation of the Paris Declaration, Phase 2
Core Team
Continuous Quality Assurance – proactive
and reactive
• Open channel of communication between Core
Evaluation Team and the ‘teams’ involved in the
Country Evaluations and the Donor/Agency HQ
Evaluations.
• Bi-monthly monitoring reports on evaluation
progress.
• “Trouble-shooting” capacity
• A contribution to evaluation capacity development
Joint Evaluation of the Paris Declaration, Phase 2
Core Team