Transcript Early Childhood Transition Part C Indicator C-8 & Part B Indicator B-12 Analysis and Summary Report of All States’ 2008-2009 Annual Performance Reports Kathy Whaley &

Early Childhood Transition
Part C Indicator C-8
& Part B Indicator B-12
Analysis and Summary Report
of All States’ 2008-2009
Annual Performance Reports
Kathy Whaley & Debbie Cate
(NECTAC)
December 14, 2010, 4:00 PM EST
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Webinar Focus
• National Trend Data for APR
Indicators C-8 & B-12
• Continuing Challenges
• Improvement activities
Contributing to Improved
Performance
• Implications for Practice
– Policy Makers
– Administrators
– Front Line Staff
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Part C Transition Indicator
The analysis of data across Indicators C-8 and B-12
provides a national perspective on early childhood
transition from Part C to Part B for the following
requirements:
C8a - IFSPs with transition steps and services
C8b - Notification to LEA, if child is potentially eligible
for Part B
C8c - Transition conference for potentially eligible
children
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Part B Indicator
B12 - Children referred by Part C prior to age
three, who are found eligible for Part B and
have an IEP developed and implemented by
age 3
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• Performance does not necessarily
provide measures of the quality of
transitions, but the extent to which
specific requirements of IDEA are
being met.
• These analyses yield data on
practices that are necessary but may
not sufficient to ensure quality
• States have worked diligently to
improve transition!
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National
Trend
Data
Transition Indicator Trend Data (C8 & B12)
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C8a - Change from Baseline to FFY 08-09 Actual Performance
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C8b - Change from Baseline to FFY 08-09 Actual Performance
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C8c - Change from Baseline to FFY 08-09 Actual Performance
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B12 – Change from Baseline to FFY 08-09 Actual Performance
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Indicator B12 - Early Childhood Transition by Child Count
100
93
98
11K to 32K
>32K to 62K
95
95
90
90
80
70
69
60
50
40
30
20
10
0
< 11K
>62K to 90K
>90K to 180K >180 to 566K
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Trends in Capacity to Collect and Use Data
• Increasing use of state data systems by Part C & Part B
• Part C continuing to use monitoring mechanisms for
reporting C8a
• Variation in process, practices and category
descriptions
• Few states using unique child identifiers
• Improved ability to match specific child data from C to B
• Improvements in migrating sets of data from C to B
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Challenges
to Meeting Timelines
and Requirements
of Early Childhood
Transition
Challenges Influencing Practices
• Maintaining adequate numbers of
qualified personnel
• Scheduling and completing evaluations
• Increasing numbers of children referred
& transitioned
• Conducting transition conferences & IEP
meetings for children with summer
birthdays
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Challenges Influencing Practices
• Late referrals to both 619 and Part C programs
• Addressing family circumstances & parent refusals
• Sharing child specific data across programs
• Maintaining local expertise due to turnover
• State funding issues
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Collaboration & Coordination
Challenges
Almost all the steps along the
transition timeline require effective
communication and coordination.
Delays may be caused by:
• Differences in procedures
• Developing relationships and maintaining effective
communication
• Changes/shortages in personnel
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Comprehensive
and Targeted
Improvement
Activities
Improvement Activities
In addition to improvements in data capacity,
improvement activities were categorized as
improvements to:
• Policies and Procedures
• Training and technical assistance
• Monitoring and data verification
• Interagency Collaboration and Coordination
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Collaborative Improvement Activities
Collaborative activities between Part C & 619:
• Child identifiers that follow the child
• Mechanisms to share data elements
• Coordinated policy clarification
• Joint program evaluation
• Collaborative training
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Part C - Explanation of Progress
Strategies specific to C-8 sub-indicators:
C8a –
• Clarifying requirements for documentation
• Modifying the IFSP to include sections
designed to address outcomes, steps and
services
• More states seem to be moving to statewide
forms (17)
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Part C – Explanation of Progress
C8b – Improvements in data systems, data
management and interagency communication
C8c – strategies for local collaboration, data
system alerts and local MOUs
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Part B – Explanation of Progress
The most frequently cited Part B
improvement activities reflected
themes:
• Joint clarification of policies and procedures
• The ability to collect needed data elements.
• Collaborative Training, TA and other
coordinated activities.
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Themes - High Performing States
• Embrace the mission: Promote young children’s successful
transitions through collaborative support of families by both
Part C and Part B.
• Develop joint or coordinated policies and procedures to
ensure the best possible transitions.
• Include quality measures about transition in on-going and
joint monitoring activities.
• Continue to coordinate transition efforts between Part C & B
in the ability to gather, report and analyze data.
• Together, use transition data to guide and improve transition
processes and procedures.
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Implications for Policy Makers
• Knowledge and awareness of issues and
context for front line staff and families
• Deliberate, systematic anticipation of intended
and unintended consequences
• Capacity of policies and procedures to create
improvements
• Decisions influenced by program evaluation and
family feedback
• Use of evidence-based practices when known
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Implications for Administrators
• Knowledge of rules and policies
• Promoting relationships with key partners
• Designation of staff to be responsible for
transition
• Administrative support for interagency
coordination
• Ongoing training and orientation processes
• Local agreements
• Mechanism for input and feedback from families
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Implications for Front Line Staff
• Key source of accurate and consistent information for
families
• Willingness to learn about other program’s rules and
policies
• Ability to access information and resources
• Ability to develop relationships and partnerships
• Support families while implementing requirements
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Full Reports Available On-line
Part C
State Performance Plan
Annual Performance Report
2009 Indicator Analysis
FFY 2008-2009
http://www.nectac.org/~pdfs/partc/
part-c_sppapr_10.pdf
(this link is available
from the webinar series page)
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Full Reports Available On-line
Part B
State Performance Plan
Annual Performance Report
2009 Indicator Analysis
FFY 2008-2009
http://www.nectac.org/~pdfs/sec619/
part-b_sppapr_10.pdf
(this link is available
from the webinar series page)
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Transition Resources
National Early Childhood
Transition Initiative
http://www.nectac.org/topics/transition/
ectransitionta.asp
OSEP SPP/APR
Calendar
http://spp-apr-calendar.rrfcnetwork.org/
(these links are available
from the webinar series page)
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Transition Resources
NECTAC Transition
Topic Page
http://www.nectac.org/topics/transition/
transition.asp
National Early Childhood
Transition Center (NECTC)
http://www.hdi.uky.edu/SF/NECTC/Home.aspx
(these links are available
from the webinar series page)
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Early Childhood Transition
Part C Indicator C-8
& Part B Indicator B-12
Thank you for participating.
Presentations from this series and their related resources
are made available on the NECTAC website at:
http://www.nectac.org/~calls/2010/partcapr/partcapr.asp
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