Transcript Researching Fedora's Ability to Serve as a Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Kevin L.

Researching Fedora's Ability to
Serve as a Preservation System
for Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Kevin L. Glick
Electronic Records Archivist
Manuscripts and Archives
Yale University
Eliot Wilczek
University Records Manager
Digital Collections and Archives
Tufts University
Robert Dockins
Fedora Project Analyst
Digital Collections and Archives
Tufts University
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Records
data or information in a fixed form created or received in the course
of individual or institutional activity and set aside (preserved) as
evidence of that activity for future reference
• Form
• Content
• Fixity
• Structure
• Context
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
Electronic Recordkeeping
Systems
Recordkeeping
Controls
Requirements
include
Responsibilities
Institution
People
Procedures
Policies
Infrastructure
Practices
Applications
Recordkeeping
Systems
composed of
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Definition of Preservation
• The whole of the activities and processes involved in
the technical stabilization and physical and intellectual
protection of resources through time
• Not possible to preserve an original electronic record
• The initial act of storage through reproduction
• Appraisal of enduring value & technical feasibility of
preservation
• Determination of preservation strategy
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Recordkeeping System
Requirements
1. Compliance
2. Creation & Capture
3. Maintenance
6. Protection from Loss or
Corruption
7. Preservation
8. Use Rights
4. Recordkeeping
Framework
9. Discover & Delivery
5. Retention & Disposition
10. Design & Performance
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Digital Preservation System
Requirements
1. Ingest
5. Preservation Planning
2. Archival Storage
6. Access
3. Data Management
7. Security
4. Administration
8. Design & Performance
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
OAIS Overview
Reference Model for an
Open Archival Information System (OAIS)
January 2002
Consultative Committee for Space Data Systems (CCSDS)
ISO 14721:2003
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
OAIS Overview
OAIS Archive
Producer
SIP
Ingest
Manage
Store
Preserve
Access
Consumer
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
OAIS Overview
OAIS Archive
Producer
Ingest
SIP
Manage
Store
Preserve
Access
Consumer
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
OAIS Overview
OAIS Archive
Producer
Ingest
Manage
Store
Preserve
AIP
Access
Consumer
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
OAIS Overview
OAIS Archive
Producer
Ingest
Manage
Store
Preserve
Access
DIP
Consumer
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
OAIS Overview
OAIS Archive
Producer
Ingest
Manage
Store
Preserve
Access
Consumer
DIP
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
OAIS Overview
Producer-Archive Interface Methodology
Abstract Standard
May 2004
Consultative Committee for Space Data Systems (CCSDS)
Preliminary Phase
Formal Phase
Transfer
Validation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
OAIS Overview
Producer-Archive Interface Methodology
Abstract Standard
May 2004
Consultative Committee for Space Data Systems (CCSDS)
Preliminary Phase
Formal Phase
Transfer
Validation
Submission Agreement
Preservation System for
Electronic University Records
Negotiate Submission Agreement
Submission Agreement
Agreement between Archive & Producer
Instructions for Ingest Process
Standards for Validation
Documentation of Ingest Process
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
Ingest Guide
Ingest Guide
A: Negotiate Submission Agreement
B: Transfer and Validation
Fedora Users’ Conference
Rutgers University
May 14, 2005
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
Ingest Guide
A: Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
Ingest Guide
A: Negotiate Submission Agreement
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
B: Transfer and Validation
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
Ingest Guide
B: Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
Ingest Guide
A: Negotiate Submission Agreement
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
B: Transfer and Validation
Preservation System for
Electronic University Records
Ingest Guide
Trustworthy Ingest Process
Maintained Level of Authenticity
Fedora Users’ Conference
Rutgers University
May 14, 2005
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
A2: Collection Appraisal
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
First Appraisal
A2: Collection Appraisal
Should we accession?
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
Define Records
A2: Collection Appraisal
Creator
A3: Feasibility Forecast
Record Type
A4: Format Appraisal
Format
Dates
Identification Rules
Extent
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
Second Appraisal
A2: Collection Appraisal
Can we accession?
A3: Feasibility Forecast
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
Standing Resources
A2: Collection Appraisal
Preservation Formats
A3: Feasibility Forecast
Record Types
A4: Format Appraisal
Identifier Rules
Creators
Security Procedures
System Capacities
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
Records
Creator
Record Type
Format
Identification Rules
Resources
A2: Collection Appraisal
Creators
A3: Feasibility Forecast
Record Types
A4: Format Appraisal
Preservation Formats
Identifier Rules
Dates
Security Procedures
Extent
System Capacities
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
Records
Creator
Record Type
Format
Identification Rules
Resources
A2: Collection Appraisal
Creators
A3: Feasibility Forecast
Record Types
A4: Format Appraisal
Preservation Formats
Identifier Rules
Dates
Security Procedures
Extent
System Capacities
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Negotiate Submission Agreement
A1: Establish Relationship
Finalize Submission
Agreement
A2: Collection Appraisal
A3: Feasibility Forecast
Sign paper version
Code electronic version
A4: Format Appraisal
A5: Record Type Appraisal
A6: Identifier Rules
A7: Use Rights and Security
A8: Finalize Submission Agreement
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Transfer and Validation
B1: SIP Creation and Transfer
B2: Automated Validation
B3: Normalize and Attach Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Transfer and Validation
Submission Agreement
Guides SIP Preparation
B1: SIP Creation and Transfer
B2: Automated Validation
Supplies Validation Rules
B3: Normalize and Attach Metadata
Dictates Normalization
Defines Target Repository
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Transfer and Validation
Content Preparation
SIP Format Rules
B1: SIP Creation and Transfer
B2: Automated Validation
Record Format Rules
B3: Normalize and Attach Metadata
Metadata Standards
Transfer Procedures
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Transfer and Validation
Automated Processing
Technical Validation
B1: SIP Creation and Transfer
B2: Automated Validation
Format Normalization
B3: Normalize and Attach Metadata
Stock Metadata
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Transfer and Validation
Final Appraisal
Intellectual Review
B1: SIP Creation and Transfer
B2: Automated Validation
Normalization Review
B3: Normalize and Attach Metadata
Metadata Review
Last Chance to Reject
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Transfer and Validation
To Repository
Issue Receipt
B1: SIP Creation and Transfer
B2: Automated Validation
Create AIP
B3: Normalize and Attach Metadata
Submit to Repository
Post-processing
B4: Human Appraisal
B5: Formal Accession
B6: SIP to AIP Transformation
Preservation System for
Electronic University Records
Fedora Users’ Conference
Rutgers University
May 14, 2005
Thank You
Fedora and the Preservation of University Records
http://dca.tufts.edu/features/nhprc/index.html
Ingest Guide
http://dca.tufts.edu/features/nhprc/reports/3_1_draft.html