Transcript Employment On & Off Campus: The Do’s and Don’ts HOW TO STAY IN VALID VISA STATUS Do Not Work, off-campus, unless specifically authorized by.

Employment
On & Off Campus:
The Do’s and Don’ts
HOW TO STAY IN VALID VISA STATUS
Do Not Work, off-campus, unless specifically
authorized by a DSO/RO or ARO or the Immigration
service.

Authorization = new I-20 or a new DS2019
 Authorization
= BEFORE beginning employment
ON CAMPUS EMPLOYMENT
F-1 students & J-1 students
A maximum of 20 hours per week when school is in session.
A maximum of 40 hours per week during official school
breaks if you are maintaining status and if Student
Employment office (SEO) allows
J-1 students ONLY
MUST obtain sponsor approval before being eligible to work
on campus – request form can be found on our website
http://www.rit.edu/studentaffairs/iss/forms-documents/issforms
ON CAMPUS EMPLOYMENT
Steps before taking a position:
 Ensure that you are currently registered for 12/9 credit hours or
more.



Steps before taking a
position:
Find a position on campus.
Be registered FULL TIME
Read the section on SEO Employement Eligibility Card
Requirements before
going
to the SEO office
Find
a position
campus.
on
J-1sRead
fill out
J-1 employment
Authorization Eligibility
form
thethe
section
on SEO Employment
Card
Requirements before going to the SEO office
http://www.rit.edu/emcs/seo/?/home/job#requirements
J-1 students fill out the J-1 employment Authorization form on ISS
Website
http://www.rit.edu/studentaffairs/iss/forms-documents/iss-forms
TO GET AN SEO EMPLOYMENT ELIGIBILITY
CARD
 Get
a Hire Form from your on campus
employer
 I-9

Verification Process:
Complete the I-9 form. Log-on to I-9
Express by going to http://www.newi9.com
 Take

your original required documents
(I-20 or DS2019, Passport, I-94
Information) to the SEO to fill out the
remaining part of the I-9 form
SOCIAL SECURITY NUMBER
In order to continue working on campus, you MUST have a
social security number.
Documents you need in order to apply for SSN:
 Hire Form (with signatures in blue from Supervisor & ISS)
 A completed Social Security Application form (ISS Office
will give you the application)
 Passport, I-20/DS2019, visa
 I-94 number Access: www.CBP.gov/I94
PLEASE NOTE…

You will be given a Social Security Application form
to fill-out.

You MUST list your name on line 1 of the
application EXACTLY as it appears on your I-20,
visa and passport biographical page to avoid delays
in processing your application.
IMPORTANT REMINDER:

Must have on-campus job to apply for a social
security number.

Students who accept employment at RIT must be
willing to fulfill the commitment to their employer.

If circumstances change and you are no longer able
to work please give your employer a minimum of 2
weeks notice
SOCIAL SECURITY NUMBER (SSN)

When you go to the social security office, please
request a receipt confirming submission of your
application

Paychecks will be distributed through the ISS office
until you get your SSN card.

Failure to apply for a social security number
will result in termination of your employment.
And – RIT will be fined
CAN I WORK OFF-CAMPUS?
There are three types of off-campus employment:
Curricular Practical Training (CPT)
Optional Practical Training (OPT)
Academic Training (AT)
For all types, you must first have been enrolled full time for a
full academic year (Spring & Fall semester consecutive)
OFF CAMPUS EMPLOYMENT
 Some
Bachelor Degrees require co-op, some don’t .
 Not
all departments allow CPT/AT, and each department
has different policies.
 Remember:
1 academic year in status before you can work
off campus (Spring & Fall semester consecutive)
 Make
an appointment with International Student
Services as soon as you have registered for co-op credit.
Bring a copy of your job offer letter showing the company
name, address, start and end date.
 We
will then issue you a new I-20/DS2019 with CPT/AT
authorization so you can legally work for your employer.
IMPORTANT NOTE
Do NOT start working until ISS issues you a new CPT I-20
OR Academic Training DS2019.
Working without authorization
is illegal
OPTIONAL PRACTICAL TRAINING (OPT)
 OPT
= 12 months work authorization in your field of
study after you graduate.
 OPT authorization is granted by USCIS
To be eligible:
 You must have LESS than 365 days of full-time CPT.
 You do not need a job offer, but once you are approved
for OPT, the 12 months will begin, whether or not you
actually find work.
 Unemployment is limited to 90 days.
EMPLOYMENT WORKSHOPS


ISS offers CPT, OPT and AT workshops for F-1 &
J-1 students every semester – a schedule of
upcoming workshops will be sent via your RIT
email.
Please attend workshops to get all your questions
answered
J-1 ACADEMIC TRAINING

Academic Training (AT) can be authorized for as many
months as the J-1 has been attending school as a full time
student – however never more than 18 months –
remember this is pre and post completion

Must obtain sponsor approval before beginning

Must have a job offer before program ends

Remember the approval process - *Sponsored J-1 students
will need permission from sponsor to seek employment

(RIT, Fulbright CBIE, SACM, MESCyT, etc.).
CAN I VOLUNTEER?
 All
 This
off-campus work requires authorization.
includes volunteering or working for free.
 The
only exception is for jobs where no one is ever paid
(example: volunteer food server at a church soup kitchen for
the poor).
 If
you are doing something that another person could be
doing for pay, it is work and needs authorization/permission
from ISS.
TAX INFORMATION
 NY
State and Federal Taxes will/should be deducted
by your employer and sent to the government. You
must file a tax return every year.
 Social
Security tax and Medicare tax should not be
deducted from your paychecks
 RIT
offers on-line software and several work shops
for filing taxes prior to the April tax return filing
deadline.
An Introduction to GLACIER
for International Student Employees
WHAT IS GLACIER?



The United States has different rules on how to tax
International Employees
GLACIER is the tax software that RIT uses to manage
the taxation of our International Employees
GLACIER is an online system, you can get on it from
any device that has internet access
HOW DO I USE GLACIER?

When you start your job on campus Keithaleen
Jones will send you 2 emails
1.
Email #1 will have detailed instructions on how to use
GLACIER

2.
Email #2 will have a temporary username and
password for you to use to login to GLACIER


It will come from [email protected]
It will come from [email protected]
Read these 2 emails very carefully - they will
include everything you need to complete
GLACIER
WHAT IF I NEED HELP?


If you are confused about anything, need help, or have
questions PLEASE contact Keithaleen Jones!
You are always welcome to go visit Keithaleen Jones in
the Payroll Office: Eastman Hall (building #1) – the
tall building across from the SAU


Next door to the Registrar’s Office (where you got your ID
card)
Ask to see Keithaleen
Jones
QUESTIONS??