Transcript Division III Financial Aid Reporting Session Outline Staying Compliant with NCAA Division III Financial Aid Requirements Revised Level I Review criteria for the 2015-16 reporting cycle.

Division III
Financial Aid Reporting
Session Outline
Staying Compliant with NCAA
Division III Financial Aid
Requirements
Revised Level I Review criteria for
the 2015-16 reporting cycle
Staying Compliant with NCAA
Division III Financial Aid
Requirements
Creation of the Resource
August 2014 memorandum from the Division III
Financial Aid Committee titled, “Importance of
Conducting a Student Financial Aid SelfAssessment”
Two ways to assess compliance with Bylaw 15
• Division III Financial Aid Reporting Program
• Self-Assessment
The resource is intended to facilitate
communication across all campus
constituencies.
Campus Constituencies
Athletics
Director of
Athletics
Compliance
Officer
Enrollment
Other
Financial Aid
Director
Development
Admissions
Director
Foundation
VP for
Enrollment
Other Campus
Department
Resources
FADMS
Financial
Aid Office
School Profile Report
Review History and
Trend Report
Division III Manual
FA Policies and
Procedures
FADMS Users Manual
Policies and Procedures
Worksheet
Athletics
Department
Legislative Services
Database (LSDBi)
Conference Office
Award Descriptions
and Applications
NCAA Staff
Assessment Cycle
Compilation of
Policies and
Procedures
Ongoing
Monitoring
Utilize Available
Resources
Regular and
Periodic Meetings
Two Part Test –
Substantive and
Impact
Consideration of Athletics
No consideration of athletics participation,
ability, performance or leadership
Consideration of athletics
Leadership grants
Endowments with a stated consideration of
athletics
Bylaw 15.4.6 parallel and filtering-out athletics
Bylaw 15.4.1(a) and 15.4.6
Unjustified Impact
The proportion of student-athletes
should be closely equivalent to the
proportion of aid they receive
The proportionality test
Determine the root cause of the
difference
Bylaw 15.4.1(c) and (d)
Athletics Staff Involvement
Athletics staff should play no role in
the determination of institutional gift
Interaction versus Influence
Cannot “arrange or modify” a
financial aid package
January 7, 2013 Official
Interpretation
Bylaw 15.4.5
Wrap-Up
Compile all policies and procedures for
determining student financial aid
Ensure key stakeholders are involved
Conduct the Two-Part Test
• Substantive
• Impact
Use available resources
Regular and periodic monitoring
REVISED LEVEL I REVIEW
CRITERIA
Revised Level I Review Criteria
Proposed by the Financial Aid Committee
in November 2014 and approved by the
Management Council in January 2015
2015-16 reporting cycle opening June 1,
2015
Analysis of impact of the existing policies
with ten years of data
Notification sent to campuses in March
Revised Level I Review Criteria
Affects the criteria used to select schools
for initial review
Projected to improve the effectiveness and
efficiency of the program
Does not impact the legislative
requirement or the way in which data is
submitted
Designed to enhance the program, not
reduce the impact of it
Review Criteria
The variance estimate (i.e. four percent
threshold) discontinued
Identification of a significant number of
outlier award packages in a particular
sport in one year
Other review criteria remain intact
• Proportionality difference
• Difference in the proportion of financial need met
Variance Estimate
Discontinued
Minimize the discrepancy between
the review criteria and discovered
violations
Minimize burden on institutions that
regularly exceed the four percent
threshold but maintain compliance
The Sport Filter
1
2
3
• An outlier is determined by comparing the amount awarded
to the amount statistically predicted.
• If that difference is statistically significant it is considered an
outlier.
• The student-athlete outlier cases are then grouped by sport
and each sport is examined to determine whether a threshold
number of outliers exist to warrant further review.
The Sport Filter
Incoming Overall Sport Group Size
Minimum Number of Outliers Required
1
Exempt
2
Exempt
3
2
4
2
5
2
6
2
7
2
8
2
9 and above
3
Impact of Sport Filter
The following table details the sports identified as outliers for Your College
in each of the past four reporting cycles. If a sport (or sports) is identified in
a given cycle, your institution would have met the criteria for the sport filter
and a review by the committee would have followed. If no sport is
identified, the criteria for the sport filter were not met.
Reporting
Cycle
2011
2012
2013
2014
Sport
Football
NONE
NONE
Women's Basketball
Number in
Incoming
Sport Group
37
Number of
Outliers
3
5
2
Wrap Up
New policies have no impact on the
legislated reporting requirement, how
data is reported or the review process
Variance estimate discontinued
One-year sport filter adopted
Notification sent to campuses in March