Transcript Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services ALCTS Heads of Cataloging IG January 23, 2012 Jee Davis Jina Choi Wakimoto.

Cataloging IS a Public Service:
Repositioning Cataloging and
Metadata Services
ALCTS Heads of Cataloging IG
January 23, 2012
Jee Davis
Jina Choi Wakimoto
Jee Davis
Cataloging & Metadata Services
University of Texas Libraries
Asst. Dept. Head (Jan. 2010 – Aug. 2010)
Head Librarian (Sep. 2010 – )
WORDS in the Paris Principles
WORDS
in the Statement of International Cataloging Principles
Fundamentals of CMS
We are the experts in describing information resources
 Content standards vs. Encoding standards
We enable our users to find, identify, select and obtain
the information that they need
 Define the users of CMS
 Structure CMS to support users to complete the user tasks
Re-Structure CMS at UT-Austin
AFTER
BEFORE
Monographs
- Media/complex
Online &
Continuing
Resources
- Copy Cat/marking and plating
- Foreign language materials
catalogers (Prof.)
Serials
Non-MARC
Metadata
Music
Music &
Multimedia
Resources
Digital &
Monographic
Resources
Define CMS Users at UT-Austin
CMS
- Rush/Request
- New acquisitions
- Gifts
- Special projects
Bibliographers
End Users
Branch
Libraries
- Students, staff, faculty
- Donors
- Other library partners
Digital Project
Units
Defining Your CMS Users Will Help …
Prioritize projects/assignments/responsibilities
 Rush/Requested materials (within 24 hrs.)
 Newly purchased materials (within 3 days)
 Gifts/Backlogs (project-based cataloging)
Design staff training
 Core training (fundamentals of cataloging and metadata)
 Routine training (changes in cataloging and metadata
practices)
 Special training for special projects
Challenges of Managing CMS
• Declining budgets = Less staff
Assess/reassess/redesign workflows
• Demands in user-centered catalog = Frequent changes in
software
Get involved in decision-making process
• Dealing with increasing digital resources and understanding
various non-MARC metadata
Design staff training
• Outsourcing
Know your staff and assess in-house capability; always
consider the needs of our users
• Resource Description and Access
Take a deep breath … and start planning
Challenges and Opportunities @ CUB
 Cataloging is Unmediated Public Service
 Facilitate Users’ Self-Sufficiency
 Enhance User Experience
 Challenges are Opportunities
 CU Boulder Libraries Strategic Plan (2006)
 Client-Centered Focus
 Timely Access, Hidden Collections, Digital Scholarship
 Library as Destination
 Optimal Organization Structure
Optimal Organization Structure
 Restructuring of Cataloging Department
Cataloging and Metadata Services (2006)
 Mission statement
 Team structure
 Re-deployment of staff to address hidden collections,
digital scholarship
 Needs assessment and goal setting
 3 Minor Restructure (2008-2011)
From Serials Cataloging to ERSA
 Electronic Resources and Serials Access
 One team within CMS (addition of 2 staff from ACQ)
serials acquisitions, KB maintenance, ERM (inc.
usage statistics collection) and WB (link resolver)
maintenance
 Working in close collaboration with ACQ, Collection
Development and Public Services librarians, and
engaging with users
Client-Centered Focus
 Understand All Libraries Trends and Operations
 New acquisition models, such as PDA
 Scholarly Communication and Open Access
 Be Proactive
 Develop a Culture of Assessment
 Data-driven storytelling
 Demonstrate ROI
 5-year update to the Libraries
Digital Scholarship
 Digitized collections – metadata librarian and 6 out of
13 monographic and serials copy catalogers
providing descriptive metadata, using VRA Core and
MODS (so far…)
Collaboration with curators of data and other
cultural resources and institutional assets
 metadata librarian hired in 2011
Future Challenge and Opportunity
 New major role for metadata librarians – data management
 collaborations among stakeholders is key to success in
building institutional infrastructure for research data
 A key stakeholder is Libraries and metadata specialist in a critical role
 Digital Research Data Sharing and Management
http://www.nsf.gov/nsb/publications/2011/nsb1124.pdf
 Standards and interoperability enable data-intensive
science. “Standards for descriptive and structural metadata
will help establish a common framework for understanding
data and data structures to address the heterogeneity of
datasets…”
Demonstrating Value to University
 Metadata Consulting for D2L Learning Object
Repository
 Serving on the CU Data Conservancy Advisory Team
 Serving on the Data Management Task Force,
appointed by the Vice Chancellor of Research
 Reorganization (2012)
 Get Out of Your Comfort Zone and Take a Risk
Thank You!
• Jee Davis
• Head, Cataloging &
Metadata Services
• University of Texas
Libraries
• Jina Choi Wakimoto
• Faculty Director,
Metadata Services
• University of Colorado
Boulder
• [email protected]
• [email protected]