Transcript MSIS DATA COLLECTION WORKSHOP Presenters Francie Gilmore-Dunn Linda Golden Gregory Smith Jerry Russ MIS Statistics and Reporting Shelia Thompson Tollie Thigpen & Office of Innovative Report.

2010
MSIS DATA COLLECTION
WORKSHOP
1
Presenters
Francie Gilmore-Dunn
Linda Golden
Gregory Smith
Jerry Russ
MIS
Statistics and
Reporting
Shelia Thompson
Tollie Thigpen
&
Office of
Innovative
Report
2
• What is EDFacts?
• EDFacts is a U.S. Department of Education (ED) initiative designed
to collect and place state-reported K through 12 education
performance data at the center of policy, management and budget
decisions. EDFacts centralizes data provided by state education
agencies (SEAs), local education agencies (LEAs) and schools.
• What are the purposes of EDFacts?
• Place the use of robust, timely performance data at the core of
educational decision making and policymaking.
• Reduce state and district burden by streamlining data reporting.
• Improve state data capabilities by providing resources and technical
assistance.
• Provide data for planning, policy and management at the federal,
state and local levels.
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What is important to know about EDFacts?
Full reporting through EDFacts is required for all states beginning in SY 2008-09.
The Office of Management and Budget (OMB) approves the EDFacts data set before
collection begins.
Each SEA identifies a staff member to serve as the EDFacts Coordinator. The
coordinator is the official SEA contact for the EDFacts team and is critical to the
success of EDFacts.
EDFacts does not collect individual student- or staff-level information. All information
provided to EDFacts is aggregated at the school, district, or state level. None of the
information is personally identifiable to individual students or staff members.
A Data Governance Board within ED meets to address discrepancies in data
definitions and data quality issues and to approve changes to the data set. The board
includes representatives from K-12 program offices across ED.
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What are the EDFacts systems?
EDFacts Reporting System. EDFacts data analysis and reporting tools permit users
to access, analyze and report on education data. Two kinds of reporting options are
available – preformatted reports and ad hoc, or individually tailored, reports. States
can access preformatted reports for the data they provide to ED, while Department
staff can access both preformatted and ad hoc reports.
EDEN Submission System (ESS). The ESS is an electronic system that facilitates
the efficient and timely transmission of data from SEAs to the Department. SEAs
provide the vast majority of their education data to ED using the ESS.
EDEN Survey Tool (EST). The EST is a Web-based interface that allows LEAs and
other local level entities to submit data to ED. The EST is used to collect data for the
Civil Rights Data Collection and the Electronic Application System for Indian
Education.
EDFacts Metadata and Process System (EMAPS). EMAPS provides an easy
method for states to report and maintain metadata, which are information collected to
explain and analyze data in ESS. Examples of metadata include state definitions,
state policies, assessment information (such as performance levels and testing
accommodations), graduation rate calculations, and accountability information.
FEDERAL REPORTS
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CCD (MIS)
CSPR (OIS)
MSIX (MIS 2000)
DANS (Spec Ed)
CAR (Voc Ed)
OCR
NAEP
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True and Accurate Data
District Accreditation Policy:
2.5 FACTORS AFFECTING CHANGE IN ACCREDITATION
STATUS
An assigned accreditation status may remain unchanged during
that school year except in those cases where verified
noncompliance with financial standards (See Appendix H), the
testing standard (See Appendix F), standards for Safe and
Healthy Schools (See standards 35, 36, & 37), continued
noncompliance with federal regulations, or reporting false
information MAY DOWNGRADE A STATUS IMMEDIATELY.
When the district has verified correction of deficiencies in meeting
all process standards previously cited as deficiencies on the
district’s Accreditation Record Summary, the accreditation status
will be upgraded.
CSPR
Consolidated State Performance
Report
• Collects data that is required under section 1111 of the No Child Left
Behind Act (NCLB), which mandates the requirements for the
Secretary’s report to Congress and information necessary for the
Secretary report on the Department’s Government Performance and
Results Act (GPRA) indicators.
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CSPR
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Participation
Proficiency
AYP Results
Teacher Quality
Language Instructional Programs
Persistently Dangerous Schools
Graduation and Dropout Rates
Education for Homeless Children and
Youth Programs
CSPR (Continued)
• Migrant Child Counts
• Student Achievement & Participation in
Title I Schools
• Even Start Programs
• Neglected, Delinquent, At Risk
• Innovative Programs
• Rural Education
• Funding Transferability for state and local
educational agencies
Federal Programs Managed by
OIS
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Title I, Part A – Basic
Title I, Part C -- Migrant
Title I, Part D – Neglected & Delinquent
Title II, Part A – HQ Teachers & Admins
Title III, Part A – ELL
Title IV, Part A – Safe & Drug Free Schools
Title IV, Part B – 21st Century Learning
Title V, Part A – Innovative Programs
Title VI, Part B – Rural Education
Title X, Part C – Homeless Education
Indicators in MSIS not Utilized
How do we maximize
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TITLE 1
TITLE STUDENT INDICATORS
MIGRANTS
LEP
HOMELESS
NEGLECTED/DELIQUENT
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TITLE 1
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Title 1 funds are targeted to high-poverty school districts and used to provide
supplementary educational services.
Only those persons receiving Title 1 funding should be coded in personnel with a
Special Program Code of 1.
In Title 1 School wide Program, most federal, state, and local funds are
consolidated to upgrade the entire educational program of the school. In schools
operating on a school wide model, Title 1 is no longer a distinct program but is
integrated into the regular program.
Schools may elect to operate as a school wide program only if they have a child
poverty rate of at least 40 percent.
Title 1 Targeted Assistance Schools are so-termed because it targets its services
on specific, identified children.
A student is Title 1 Eligible if he or she is from a low-income family, as indicated
by his or her free and/or reduced lunch status.
Title 1 neglected students are students who are 21 years of age or younger and
enrolled in a regular program of instruction at either an eligible institution or
community day program for an average length of stay of at least 30 days.
Title 1 delinquent students are students who attend a public or private residential
facility that is operated primarily for the care of children and youth who have
been adjudicated delinquent or in need of supervision.
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Student Indicators
All Student data is provided through monthly file submissions.
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AYP
• Adequate Yearly Progress Model
– Annual AYP “Met/Not Met” Decisions
– Improvement (choice, supplemental services)
– Corrective Action (serious!)
– School Restructuring (very serious!)
MIGRANTS
• In order to qualify for the Migrant education program the child must:
• Be younger than 22 and has not graduated from high school or does
not hold a high school equivalent certificate
• Have moved within the last 36 months
• Have moved across school district boundaries and a change in
residence
• Have moved for the purpose of obtaining work that is temporary or
seasonal, and agricultural of fishing
• Be working to provide a living for himself and his or her family
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MSIX
• What is MSIX?
Migrant Student Information Exchange: MSIX was developed in
September 2007.
The MSIX does not replace existing state migrant student
record systems; rather it links them in a minimal invasive
manner to collect, consolidate, and make available critical
education and health data.
The MSIX also leverages available information provided by the
states to ED’s Education Data Exchange Network (EDEN)
system to ease the data collection burden on states
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BEYOND MSIS
Data Required for Reporting NOT
Currently Captured in MSIS
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Private School Participant Survey
Private School Enrollment Form
Homeless Student Tracking System
Supplemental Education Services Participant
Counts
Neglected/Delinquent Annual Student Count
(October)
21st Century Yearly Performance Report
Profile Performance Information Collection System
(PPICS)
English Language Learners (ELL) Survey
Consolidated Federal Programs Monitoring
DEMOGRAPHICS
• DISTRICT: Street address (Physical Address)
Mailing Address (Mail Delivery)
Administrator Information
• SCHOOL: Street address (Physical Address)
Mailing Address (Mail Delivery)
Grades Taught
Administrator Information
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DISTRICT DEMOGRAPHICS
At the beginning of each school year, all data contained in the demographic
file should be checked for validity, corrected if necessary.
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SCHOOL DEMOGRAPHICS
The School Demographics screen will provide District/School Users with the ability to create, update,
and view the School Demographic information for new and existing Schools. Any authorized MSIS
user that has access to the School Demographics screen will be allowed to view the Demographic
information for any school in the State.
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ENROLLMENT
ENROLLMENT: Enrollment is the total number of different pupils admitted to
(or entered on the roll of) the school unit concerned. The school unit may be
the classroom, the school, the county, the state, or the nation.
In order that a uniform procedure for elimination of duplicate enrollment may
be used by all school within a state, as well as by respective states, it is
necessary that pupils be classified as Original Entries, Entries, Re-entries, and
Withdrawals.
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ETHNICITY/RACE
A two-part question is mandatory, with the ethnicity part asked
first.
Ethnicity (Choose one):
• Hispanic/Latino
• Not Hispanic/Latino
Race (Choose one or more, regardless of Ethnicity):
• American Indian or Alaskan Native
• Asian
• Native Hawaiian or Other Pacific Islander
• Black or African American
• White
• Two or more races
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A DROPOUT IS AN INDIVIDUAL WHO:
• Was enrolled in school at some time during the previous school
year and; (Aug-May);
• was not enrolled at the beginning of the current school year;
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has not graduated from high school or completed a District
approved educational program; and
• does not meet any of the following exclusionary conditions:
* Transfer to another public school district, private school, or State or
District approved educational program;
* Temporary absence due to suspension or school-approved illness;
* Or death.
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Traditional Graduate
• A students who enters the ninth grade and after
fulfilling a prescribed course of study, graduate
four years later. ( Graduate associated /w a Year)
WHAT IS THE GRADUATION RATE?
The percentage of students entering the ninth grade
who, after fulfilling a prescribed course of study,
graduate four years later.
(Yearly Rate)
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Incidents and Dispositions
Reported to MSIS
Why am I reporting
discipline data to MSIS?
All discipline data reported is required
by either state or federal legislation.
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Discipline Detail Report
• Two Major Divisions
– Incidents and their reporting requirements
– Dispositions and their reporting requirements
• Incident is an infraction committed by a student
• Disposition is the result of an incident and is prescribed
by the district.
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Student Incident Data
Western
3/5/08
FAP
Cody
10/23/93
Handgun
Student had handgun in backpack
Expulsion
3/5/08
5/21/08
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Expelled for duration of school year
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Different Groupings of Incidents
I.
Alternative Education Codes
 Used as a tracking system to track reasons for
remanding students to Alternative School
 Does not count in aggregate numbers of incidents for
school/district
II.
Persistently Dangerous School Codes
 Must be reported within 72 hours of occurrence
III. State law codes
IV. Incident codes reported to track dispositions
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ARRA REPORTING
ARRA Guiding Principles
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Spend quickly to save jobs
Improve student achievement through
Ensure transparency and accountability
Invest one-time funding to minimize
“funding cliff”
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ARRA REPORTING
Transparency
Federal Funding Accountability
and Transparency Act (FFATA)
– 1512 (c)(4)
• SEC. 1512. REPORTS ON USE OF
FUNDS
(c) RECIPIENT REPORTS.—Not later than 10 days after the end
of each calendar quarter, each recipient that received recovery
funds from a Federal agency shall submit a report to that
agency that contains—
(4) awarded by the recipient to include the data elements
required to comply with the Federal Funding Accountability
and Transparency Act of 2006 (Public Law 109–282),
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ARRA REPORTING
Mississippi Education Recovery Act Awards
Statewide Longitudinal Data Systems
State Fiscal Stabilization Funds (SFSF)
Title I, Part A
McKinney-Vento Homeless Assistance Act
School Improvement Funds Section 1003(g)
–
Individuals with Disabilities Act (IDEA)
Title II – Part D
National School Lunch Program Equipment
Assistance Grants
Qualified School Construction Bonds
TOTAL
$ 7,569,716
$160,541,123
$132,888,489
$
896,372
$ 39,910,208
$122,347,422
$ 8,507,492
$ 1,720,968
$ 297,737,000
$772,118,790
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ARRA REPORTING
Section 1512 ARRA Report
FederalReporting.gov
Provides transparency into Recovery Act
spending
– Who received Recovery Act dollars in what amounts
– What activities and projects are being funded
– What is the completion status of such projects and
activities
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ARRA REPORTING
Transparency of ARRA Funds
Prime recipient – MDE
Sub-recipients – Local Educational Agencies
Vendor – a dealer, distributor, merchant, or other seller
providing goods or services that are required for conduct
of a Federal program. (Refer to OMB Circular A-133 M09-21 Section 2.2)
Vendor Payment – a vendor payment, for reporting
purposes, is defined as an amount that has been
obligated, invoiced, paid for by the district, and reimbursed
to the district by the MDE
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ARRA REPORTING
Data Elements
Prime Recipient
– Federal Funding Agency
Name
– Award Identification
– Recipient DUNS Number
– Parent DUNS Number
– Recipient CCR Information
– CFDA Number
– Recipient Account Number
– Project/grant period
– Award type, date,
description, and amount
January 2010
• Amount of Federal Recovery
Act funds expended to
projects/activities
• Activity Code and Description
• Job creation narrative and
number
• Infrastructure expenditures
and rationale
• Recipient Primary Place of
Performance
• Recipient Area of Benefit
• Recipient Officer Names and
Compensation (Top 5)
• Total number and amount of
small sub-awards
Copyright © 2010 Mississippi Department of Education
ARRA REPORTING
Sub-recipient Reporting
Sub-recipients will report the following to
MDE:
– Vendor Payments
– Jobs Created/Retained
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ARRA REPORTING
Sub-recipient Reporting
Jobs Created and/or Retained
Jobs Created- “A new position created and filled, or
previously existing unfilled positions that are filled, as
result of Recovery Act funding.”
Jobs Retained- “Previously existing filled positions that
are retained as a result of Recovery Act funding.”
Reference: OMB Updated Implementing Guidance for
ARRA; Section 5-2
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ARRA REPORTING
Sub-recipient Reporting
Jobs Created and/or Retained
To report jobs created/retained within the
district, districts will need to provide the
following information:
– Employee’s SSN
– Hours worked by employee
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ARRA REPORTING
Sub-recipient Reporting
Jobs Created and/or Retained
Recipients must consider the job impact on vendors
funded with Recovery At funds. Typically, individuals
who are employed by vendors in order to provide
services to prime recipients or sub-recipients would be
counted.
Recipients should not attempt to report on the
employment impact on vendors from whom recipients
are purchasing materials, equipment, or other supplies
(so-called “indirect” jobs), except in those instances
where the value or the quantity of the purchases is so
significant as to have an identifiable employment impact
on the vendor.
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ARRA REPORTING
Sub-recipient Reporting
Vendor Payments
Districts will need Vendor’s DUNS number (all
vendors paid with ARRA funds must have a
DUNS number) or the Vendor’s 9 digit zip code.
Districts will report the amount of the payment to
the vendor and the description of the
goods/services paid for during the quarter being
reported.
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ARRA REPORTING
LEA FY11 ARRA Reporting Timeline
Quarter
Period
Deadline
2010 Quarter 3
July – September
September 30
2010 Quarter 4
October – December
November 31
2011 Quarter 1
January – March
March 31
2011 Quarter 2
April – June
June 30
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Contact Information
Office of Innovative Support
Sheila Thompson
[email protected]
601-359-3499
Tollie Thigpen
[email protected]
www.mde.k12.ms.us/innovative_support/index.html
Central High School Building
359 North West Street, Suite 111
Jackson, MS 39205
Contact Information
Office of Management Information Systems
M. Francie Gilmore-Dunn
[email protected]
601-359-3863
Gregory Smith
[email protected]
Jerry Russ
[email protected]
Shelia Miller
[email protected]
Linda Golden
[email protected]
Central High School Building
359 North West Street, Suite 118
Jackson, MS 39205
Thank You
For
Attending
45
Alternative Education Codes
•
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Data is often asked for by state legislators researching
the need for funding of alternative programs in their
district.
If you aren’t reporting them, the legislator will conclude
that you don’t need funding and won’t push for
funding.
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Persistently Dangerous School Codes
•
These incidents must be reported within 72 hours of
occurrence
“Persistently Dangerous School” is a school that, during
the past two (2) years, has continually exposed its
students to injury from violent criminal offenses and is:
•
–
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An elementary, middle, or secondary public school in which a
total of 20 or more violent criminal offenses were committed per
1000 students (2%) in two (2) consecutive years.
An elementary, middle, or secondary alternative school in which
a total of 75 or more violent criminal offenses were committed
per 1000 students (7.5%) in two consecutive years
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State-Law Codes
• These incidences must be reported in accordance with
state law.
• They do not carry the 72-hour stipulation.
• They can be reported in the current monthly submission.
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Alternative Education Codes
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ASAE – student remanded to alternative school after
being expelled from regular school
ASCO – student remanded to alternative school as a
stipulation of probation
ASCP – student is remanded to alternative school
after receiving corporal punishment
ASFY – student starts the year in alternative school
ASGD – student is remanded to alternative school to
complete GED
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ASHS – student is remanded to alternative school after
completing suspension.
ASOS – student is remanded to alternative school by youth
court for committing crimes off campus.
ASPR – student is remanded to alternative school at the
request of a parent.
ASRR – student is remanded to alternative school for
remedial education purposes
ASSA – student is remanded to alternative school for
truancy.
ASTS – student is remanded to alternative school after
release for juvenile correctional facility.
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• ASLT – Assault - Any verbal threat or physical assault which
results in a court (Youth or Adult) prosecution.
– Same as fighting except the student was prosecuted in court.
• EXTN – Extortion - The use of threats to obtain something of
value from another person
– Similar to robbery only a threat is used instead of physical force
– When in doubt, use robbery
• FAP – Firearms Possession - The possession of any firearm of
any type by a student
– Includes firearms only.
• FIGHT – Any verbal threat or physical assault committed in
violation of state code that does not result in prosecution.
– Includes normal school yard type fights.
– Includes shoving, gesturing, pushing, pulling, striking, etc.
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• HOCI – Homicide - Any death that occurs on school
property caused by a student
• KNAP – Kidnapping - Without lawful authority to seize,
confine, or imprison a person against their will, or against
the will of the custodial parent.
• MYHM – Mayhem – Disfigurement
– Slicing, Cutting with a razor, or the intentional disfigurement of a
person
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Persistently Dangerous School Codes
• ROBB – Robbery – To take property from the possession of another
by violence or threat of violence.
– To tell someone “I’ll beat you up if you don’t give me your shoes
and lunch money.”
• STAS – Staff Assault – Any verbal or physical assault or offer to do
bodily harm, committed against school staff by a student.
Immediately upgraded to a felony.
– Unlawful touching a staff member or the offer to do bodily harm to
a staff member.
• STKG – Stalking – To harass or credibly threaten another with the
intent to instill fear of death or injury that results in prosecution.
– To follow, gesture, speak to, or communicate with another person
with the intent of causing them to be afraid they will be injured or
killed.
– Often associated with terminated romantic relationships.
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• PSNG – Poisoning – Introduction by a student of a
hazardous substance to food or water supply with the
intent to kill or injure
– Placing a hazardous material in any substance normally ingested
by a person.
• RAPE – Rape – Sexual relations by a person 18 or older
with a child under the age of 14. Any person who forcibly
attempts to have sexual relations with a female
regardless of age.
– Consensual sexual relations between an adult (>18) and a child
(<14) are illegal. Also, to attempt to force a person to have
sexual relations is illegal.
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• SXBT – Sexual Battery – Actual sexual penetration
without consent; or of a mental defective; or child >14 but
<18; or sex between staff and student.
– Sex without consent or sex with a SPED student or student
between 14 and 18 as well as sex between student and staff.
• WPOS – Weapon Possession – Possession of any
weapons other than a firearm.
– Possession of knives, edged weapons, blunt weapons, or any
device carried with the obvious intent to be a weapon such as
clubs, ax handles, screw drivers other than in a shop
environment.
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State-Law Codes
• ALC – Alcohol – The solicitation to purchase, sell, use, or
the possession of an alcoholic beverage on a school
campus.
– Liquor, beer, or other alcoholic beverage
• BTHR – Bomb Threat – This includes bomb threats
where a student subject is identified. Any threat affecting
a school must be reported no matter who received the
call
– Contact the Division of School Safety immediately via phone
even if a student subject is not identified.
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• DCOND – Disorderly Conduct – Unlawful conduct that
promotes either an unsafe or other environment that is
not conducive to effective and efficient education
operations that result in prosecution.
– REPORT ONLY INCIDENTS THAT RESULT IN
PROSECUTION.
– Includes but is not limited to
•
•
•
•
•
•
•
Abuse of Staff
Bullying
Disturbing School Sessions
Profane Language
Indecent Exposure
Abusive Language
Disturbance in a Public Place
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• DRUG – Possession of Drugs – The student solicitation
to purchase, use, or the possession of a controlled
substance or paraphernalia without a prescription.
– Possession of any drug of abuse such as marijuana, cocaine,
crack, methamphetamine, etc. Does not include non-prescription
medications.
• THEF – Theft – Any violation of state code that involves
the unlawful taking of the property of another with the
intent to deprive the person of their property.
– Stealing money, books, clothing, personal articles, etc.
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• TRES – Trespassing – Entering school property without
authorization or not pursuant to school business.
– Entering school property before or after school hours or while in a
suspended or expelled status.
• VAND – Vandalism – The intentional destruction or
defacement of school property.
– Graffiti, destruction of desks, equipment, breaking windows,
doors, etc.
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Codes Used to Track the
Disposition
• NCB – Non Criminal Behavior – Any incident which is a
violation of school policy that is NOT a violation of the
law.
– Disrespect to teachers, insubordination or defiant behavior.
• Only these dispositions may be used with NCB
– Expulsions
– Suspensions
– Corporal Punishment
– Alternative School.
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Dispositions Reportable to MSIS
• ADMIN – Administrative Discipline – Discipline that is
within the parameters of district policies and procedures.
• Any incident OTHER THAN NCB that results in a
disposition of ADMIN is reportable.
– Any incident that is a violation of school policy AND state law.
– Examples of ADMIN are:
• Verbal intervention or chastisement
• Behavioral modification plan
• Student conference
• After school detention
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Dispositions Reportable to MSIS
• ALSCH – Alternative School – Student assigned to
Alternative School.
– Any infraction that results in the student being remanded to
Alternative School.
• CORP – Corporal Punishment – Striking the posterior
with hand or instrument.
– When a student is spanked by hand or instrument such as
paddle.
– Any infraction that results in corporal punishment.
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• EXP – Expulsion – The termination of ALL educational
services for a period of time to exceed 10 days up to one
calendar year.
• SUS – Suspension – The temporary termination of ALL
educational services for a period of time not to exceed 10
days.
• ISS – In School Suspension – Student assigned to In
School Suspension.
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