Transcript DISTRICT COMMITTEE TRAINING WORSHOP Eric Larson District Training Chairman Scatacook District, Connecticut Yankee Council.

DISTRICT COMMITTEE
TRAINING WORSHOP
Eric Larson
District Training Chairman
Scatacook District, Connecticut Yankee Council
2003
WORKSHOP OBJECTIVES
Define the four functions of the district
operations and list all the positions and structures
of the district that carry out each of the four
functions. List four tasks accomplished under
each of the four functions.
Identify the major duties of your specific
committee or district assignment and define the
ways each task might be accomplished.
Review a list of 12 responsibilities and correctly
label each and assign to either the district
chairman, the district commissioner or the
district executive.
Tell why your particular assignment is essential to
district operations.
Name three other positions or committees of the
district that you might need to talk with to carry
out your assignment in the district.
FOUR FUNCTIONS
of the
DISTRICT OPERATION
Membership
Finance
Program
Unit Service
DISTRICT COMMITTEE
STRUCTURE
Dist rict
Commissione r
Dist rict
Chair man
District Vice Cha irma n
Dist rict
Exe cutive
Training Chairman
District Commissioner
District Chairman
ADC's
Roundtable Commissioners
Unit Commissioners
District Vice Chairman
District Executive
Finance Chairman
Program Chairman
Memebrship Chairman
Camp Promotion/
Ooutdoors Chairman
Activities/
Civic Service Chairman
Advancement Chairman
Learning for Life Chairman
MEMBERSHIP FUNCTIONS
Gather Information
Cultivate Relationships with Community
Organizations
Organize Units
Help Youth Join Existing Units
FINANCE FUNCTIONS
Carry out Friends of Scouting Campaign
Meet goals by target dates
Implement finance policies
Conduct project selling
Stimulate United Way relationships
PROGRAM FUNCTIONS
Training
Camping & Outdoors
Activities and Civic Service
Advancement and Recognition
Learning for Life
UNIT SERVICE FUNCTION
Regularly visit all units
Facilitate on-time charter renewals
Help units earn the Quality Unit Award
Conduct monthly roundtables
DISTRICT MEMBERSHIP
COMMITTEE
DISTRICT MEMBERSHIP COMMITTEE
ORGANIZATION
Di stri ct Chairman
District Membership
Chairman
Uni t O rgani zation
Pack Organi zers
Troop Organizers
Post Organizers
Crew organi zers
Eve nts
Rel ationships Conf erence
Roundup
Together Plan
Webelos to Scout Transiti on
Five Sources
of
Membership Growth
Growth from new units
Growth from youth recruitment/ additional
enrollments
Growth from program transition
Growth from stopping dropped units
Growth from increasing tenure/ more youth
registered at charter renewal
DUTIES
of the
MEMBERSHIP COMMITTEE
Gather Information
Cultivate Relationships with Community
Organizations
Organize New Units
Help Youth Join Existing Units
Target Markets
Low-income urban/ inner-city areas
Isolated/ low-income rural areas
Hispanics
African-Americans
American Indian communities and tribal groups
Various Asian nationality groups
Persons with disabilities
Others
DISTRICT FINANCE
COMMITTEE
DISTRICT FINANCE COMMITTEE
ORGANIZATION
District Executive
District Finance Chairman
FOS Chairman
Divisions Enrollment Cha ir
Community Chair
Fa mily Enro llment Cha ir
Services Coo rdinat or
DUTIES
of the
FINANCE COMMITTEE
Obtain and understand the district’s portion of
funds to be raised toward the council budget
Organize & carry out a successful Friends of
Scouting annual campaign in the district
Assist the council in raising funds towards the
“project selling” program
Promote the council plan for endowment
development
Support & cultivate a cooperative relationship
with the local United Way
Implement council finance policies within the
district
Support district activities that involve income and
expense by assuring proper money management
Provide recognition to donors
Unit Finance
No direct solicitation for funds by units is
permitted
The unit committee is custodian of all funds
All units submit the Unit Money-Earning
Application to the council for approval.
General Guidelines
for
Unit Money-Earning
No gambling or conflict with local ordinances
Respect territorial rights of other units
No conflict with goods or services offered by
established merchants or workmen
“Value received for money spent”
The name and goodwill of the Boy Scouts of
America must be protected and not used as a
“front” for commercial interests
No contract signed by a unit may bind BSA,
either locally or nationally
Unit money-earning projects can be planned to
serve a dual purpose of conservation and money
earning
DISTRICT TRAINING
COMMITTEE
DISTRICT TRAINING COMMITTEE
ORGANIZATION
Program Chairman
District Training Chair
Registrar of Records
Vice Chairman
Cub Scout
Coordinator
Boy Scout
Coordinator
Venture Leader
Coordinator
Trainers
Trainers
Trainers
DUTIES
of the
TRAINING COMMITTEE
Determine who needs training
Build an annual training report
Develop plans for specific courses
Promote courses
Provide training recognition
Evaluate training
Promote Fast Start Training
District Training Goals
High quality courses
100% of top leaders trained every year
A complete training program, year round
Timelessness - train when participants are ready
Strong, qualified training team
Unit Training
Priorities
Unit Leaders and Den Leaders first
Work for two deep leadership
Consider expected tenure of the top leader. If a
short-timer, train the replacement
CONSIDER THE UNITS “Vital Signs:”
Meetings, attendance, advancement, camping,
growth, new members, two-deep leadership
NEW LEADER IS A PRIORITY:
Train the whole leadership team
Use Fast Start Training
District Training
Plan
Tied to goals, prospects and priorities
Council and District calendars
District local events and school calendars
Formation of new units
Don’t over-schedule
Provide follow-up time
Remember Murphy’s Law and be flexible
DISTRICT CAMP PROMOTION
and
OUTDOOR COMMITTEE
DISTRICT CAMPING COMMITTEE
ORGANIZATION
Pro gram Cha irma n
Di stric t Camping Chair
Ord er of the Ar row A dviso r
Vic e Cha irman
Pro moti on Te am
On e mem ber fo r eve ry fiv e uni ts
of the di strict
DUTIES
of the
DISTRICT CAMP PROMOTION/
OUTDOOR COMMITTEE
Promote unit participation in council camping
opportunities
Help select leaders and develop programs for
district Cub Scout Day camp, resident camp and
family camps
Work with commissioners to help Packs, Troops,
Varsity teams and Venture crews plan and carry
out a year-round schedule of camping and
outdoor program events
Give special guidance on health and safety
concerns
Promote the use of camperships for members
with financial needs
Working closely with its officers, guide the Order
of the Arrow to help promote camping in the
district
Outdoor Programs
Cub Scout Programs
Boy Scout Programs
DISTRICT ACTIVITIES
and
SERVICE COMMITTEE
ACTIVITIES AND SERVICE COMMITTEE
ORGANIZATION
Program Chair
Activities & Civics Chair
Fall Camporee Chair
Klondike Chair
Spring Camporee Chair
Community Service Chair
DUTIES
of the
ACTIVITIES AND SERVICE COMMITTEE
Plan a well balanced schedule of district events
and recruit teams to carry them out
Decide how Scouting can become involved in
selected needs and interests of communities
Promote and assist with the planning of council
events
Promote and carry out the district’s share of
national events
Conduct an annual poll of unit leaders to
determine unit needs and wishes for district
activities
DISTRICT ADVANCEMENT
and
RECOGNITION COMMITTEE
DUTIES
of the
ADVANCEMENT AND
RECOGNITION COMMITTEE
Help unit leaders establish and maintain proper
advancement procedures in their units.
Monitor rank advancement progress throughout
the year
Recruit and train an adequate number of merit
badge counselors.
Publish a current list of merit badge counselors
Review and approve service projects plans
submitted by Eagle Scout candidates
Participate in troop boards of review, or conduct
district-level boards of review for Eagle Scout
candidates
Consider and act on appeals from Eagle Scout
candidates if their own troop denies their
application or turns them down at a board of
review
Recommend youth members or adult Scouters for
special awards and recognition
Provide physical facilities and experts in
advancement fields that are difficult for units to
secure
Awards
Quality Unit Award
District Award of Merit
Silver Beaver Award
Lifesaving and Meritorious awards
Award for meritorious action
Local Council Certificate of Merit
Spirit of Eagle Award
Distinguished Eagle Scout Award
William T. Hornaday Award
DISTRICT LEARNING FOR LIFE
COMMITTEE
SUPPORTS EXPLORING
DISTRICT KEY 3
DISTRICT CHAIRMAN
and
VICE CHAIRMAN
DUTIES
of the
DISTRICT CHAIRMAN
Identify and recruit enough right people as
operating committee chairs
Initiate plans and help committee chairs recruit
adequate numbers of members to carry out the
functions of the district
Plan, with the District Executive, and preside at
district committee meetings
Work with the District Commissioner and
District Executive to stimulate and to coordinate
the work of the district, to ensure the success of
the Scouting units
In cooperation with the District Executive, ensure
completion of district goals
Represent the district on the Council Executive
Board, once elected
Recognize individuals, committees and chartered
organizations for their Scouting accomplishments
Support local and national Scouting policy,
procedures and practices
Help to secure support for Scouting from top
community leaders throughout the district
Annually appoint a district nominating
committee
SPECIAL ROLE
of the
DISTRICT VICE-CHAIRMAN
A “Stand In”
A “Co-Pilot”
On “Special Assignment”
THE DISTRICT COMMISSIONER
DISTRICT COMMISSIONER
STAFF
District Commissioner
Assistant District Commi ssioner
Unit Commissioners
Assistant District Commi ssioner
Cub Roundtable Commissioner
Boy Scout Roundtable Commissioner
DUTIES
of the
DISTRICT COMMISSIONER
Identify and recruit enough of the right people as
commissioners
Train members of the commissioner’s staff
Supervise and motivate unit commissioners
Administer the annual commissioner service plan
Oversee the unit charter renewal plan
Guide Roundtable Commissioners
Plan and preside at monthly meetings of district
commissioner’s staff
Work with the District Chair and District
Executive to stimulate and coordinate the work of
the district
Help meet district goals
Represent the district as a member of the Council
Commissioner’s cabinet
Support local and national Scouting policies
Attend district meetings
National Quality District
Award
A National Quality District must achieve six of eight
objectives to qualify. Starred (*) items are required.
*1. More than 60 percent of total units have achieved the National
Quality Unit Award
*2. Record a 2 percent gain in traditional units and a net gain in total
units including Learning for Life groups and posts
*3. Record a balanced membership growth in total Cub Scouts, total
Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total
membership including Leaning for Life, OR record a 2 percent gain
in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a
gain in total membership including Learning for Life
*4. Achieve financial goals
*5. Provide ration of one unit commissioner for every three units or
improve the ration over last year
6. Achieve on-time unit re-registration goals
7. Each position in the district structure is filled with a registered and
active volunteer
8. Hold a conference with the head of each chartered organization
annually
THE DISTRICT EXECUTIVE
DUTIES
of the
DISTRICT EXECUTIVE
Provide professional coaching
Propose plans and agendas, usually “pencil
drafts”, for consideration
Aid in suggesting action plans for recruiting
district personnel
Give inspiration and encouragement
Maintain regular contact with heads of chartered
organizations
Keep district records up to date
Arrange for council’s office services such as
mailings, meeting notices & etc.
Provide behind the scenes administrative skills
Develop his or her own work schedule
Work with and support volunteers