Transcript SUNCAT Workshops London, Edinburgh, Manchester SEPTEMBER 2006 Programme 13.30 – 14.00 Registration and tea/coffee 14.00 – 14.05 Welcome Peter Burnhill - EDINA 14.05 – 14.20 Introduction to SUNCAT Zena Mulligan -

SUNCAT Workshops
London, Edinburgh, Manchester
SEPTEMBER 2006
Programme
13.30 – 14.00
Registration and tea/coffee
14.00 – 14.05
Welcome
Peter Burnhill - EDINA
14.05 – 14.20
Introduction to SUNCAT
Zena Mulligan - EDINA
14.20 – 14.40
How SUNCAT can help researchers and librarians
Zena Mulligan - EDINA
14.40 – 15.10
SUNCAT for cataloguers and contributing libraries
Natasha Aburrow-Jones - EDINA
15.10 – 15.30
Contributing library perspective
15.30 – 15.50
Future developments
Fred Guy/Peter Burnhill - EDINA
15.50 – 16.00
Questions and Answers
16.00 – 16.30
Tea/coffee and Hands-on
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Introduction to SUNCAT
SUNCAT: the Serials UNion CATalogue for the UK
Research Community
Zena Mulligan
SUNCAT Project Officer
EDINA National Data Centre
http://www.suncat.ac.uk
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Overview
• WHY SUNCAT was developed
• WHO is involved in SUNCAT
• HOW SUNCAT works
• WHAT is included in and the scope of SUNCAT
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Background
• UKNUC Feasibility Study - 2001
– Serials Report: Tony Kidd, Rob Bull
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UKNUC Feasibility Study
“When users were asked how often they would wish
to use a UKNUC for various different purposes, the
idea of locating all journals in a particular subject
area achieved the highest score among most
groups of researchers, with support ranging from
72% to 95%, the highest score reached in response
to this question. This is a definite indication of the
need and support for a Serials National Union
Catalogue.”
UKNUC Feasibility Study, April 2001
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Background
• UKNUC Feasibility Study - 2001
– Serials Report: Tony Kidd, Rob Bull
• SUNCAT Scoping Study - 2002
– Information Power Ltd.
• JISC & RSLP funded
• Purpose - to develop a UK Serials Union Catalogue
• Phase 1 – February 2003-December 2004
• Phase 2 – January 2005-December 2006
– Pilot Service January 2005
– Full Service August 2006
• Phase 3 – 2007 onwards
• Partnership between the University of Edinburgh, through
EDINA, & Ex Libris
• Associate Partners - Cambridge, Glasgow, National
Library of Scotland, Oxford
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SUNCAT Management
• EDINA
Co-directors of SUNCAT
Peter Burnhill
Christine Rees
• Ex Libris
Julie Booth
Dominic Nast
• Steering Group (Chair Derek Law)
• Advisory Group (Chair Peter Burnett)
• Bibliographic Quality Advisory Group (BQAG)
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SUNCAT Team
– Manager:
• Fred Guy (EDINA)
– Systems Librarian:
• Morag Macgregor (EDINA)
– Bibliographic Work:
• Natasha Aburrow-Jones (EDINA)
• Moira Whitson (EDINA)
• Nicola Osborne (EDINA)
– User Requirements Work:
• Zena Mulligan p/t (EDINA)
• Liz Stevenson p/t (Edinburgh University
Library)
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SUNCAT aims
• SUNCAT: primary aims
– For researchers, a single tool for the location of
serials, including information about access
– For librarians, a central repository of high quality
bibliographic records for downloading to local
catalogues and a location tool for ILL
• Additionally - to raise consciousness of the
importance of quality serials information among UK
researchers and librarians
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SUNCAT: How does it work?
• Centralised union catalogue
• Records stored in one large database
• Records deduplicated to view using Aleph
functionality
• “Preferred” bibliographic record displayed with
associated holdings
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“Preferred”
bibliographic
record
Shelfmark
Online?
Summary holdings
statement
Libraries’ holdings
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What does SUNCAT Contain
"Serials" can be described as "... continuing
resources, ... successively issued". They can include
" ... integrating [resources] (e.g., updating looseleafs, updating Web sites). A serial can also include
"... the following categories of finite resources (i.e.,
those with a predetermined conclusion): resources
that exhibit characteristics of serials, such as
successive issues, numbering, and frequency, but
whose duration is limited (e.g., newsletters of
events); reprints of serials; and finite integrating
resources.“
AACR2
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What does SUNCAT contain?
• Whatever contributing libraries define as a serial in
their local catalogues
• No article level information
• Antiquarian and current titles
• Print and electronic serials
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Electronic journals
• Increasing proportion of holdings are electronic
• Growing archives of back files
• Preliminary survey of current practice
• Single or separate records
• Access and holdings: subscription information
• Research undertaken
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Contributing Libraries: Phase 1
British Library
National Library of Scotland
National Library of Wales
Imperial College, London
London School of Economics
Manchester Metropolitan
University
Queens University, Belfast
University of Birmingham
University of Bristol
University of Cambridge
University College, London
University
University
University
University
University
University
University
University
University
University
University
SUNCAT Workshop, September 2006
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Durham
Edinburgh
Glasgow
Leeds
Manchester
Newcastle
Nottingham
Oxford
Southampton
Wales, Cardiff
Warwick
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Contributing Libraries: Phase 2
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Aberdeen University
Birkbeck College, University of London
Bolton University
British Film Institute
British Geological Survey
British Medical Association
CCLRC
Courtauld Institute of Art
Cranfield University
Edinburgh College of Art
Essex University
Exeter University
Hull University
IEE
International Institute for Strategic Studies
Kent University
King’s College London
Lancaster University
Leeds Metropolitan University
Liverpool University
London Business School
London School of Hygiene & Tropical Medicine
Manchester Public Libraries
Medical Research Council
Napier University
National Art Library
National Maritime Museum
National Museums & Galleries of Wales
National Museums of Scotland
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Natural History Museum
Reading University
Royal Botanic Gardens. Kew
Royal College of Nursing
Royal Geographical Society
Royal Institute of British Architects
Royal Northern College of Music
Royal Society
Royal Society of Medicine
School of Oriental & African Studies,
University of London
Sheffield University
Sheffield Hallam University
Society of Antiquaries of London
Stirling University
Sussex University
University of Central Lancashire
University of East Anglia
University of London Research Libraries
University of Ulster
University of Wales, Swansea
Wiener Library, Institute of Contemporary
History
Wellcome Library for the History &
Understanding of Medicine
Women’s Library, London Metropolitan
University
York University
Zoological Society of London
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SUNCAT
SUNCAT: the Serials UNion CATalogue for the UK
Research Community
http://www.suncat.ac.uk
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How SUNCAT Can Help Researchers & Librarians
SUNCAT: the Serials UNion CATalogue for the UK
Research Community
http://www.suncat.ac.uk
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Overview
• WHO: potential users of SUNCAT
• WHY: the benefits of using SUNCAT
• WHAT: embedding SUNCAT into workflows
• HOW: promoting SUNCAT to your institution
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Who can SUNCAT help?
• Researchers
– Anyone seeking information about serials held in
libraries in the UK
• Library and information staff
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Serials librarians
Inter-Library loan librarians
Reference and enquiry librarians
Liaison librarians
Collection management librarians
Cataloguers
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Researchers
SUNCAT can help researchers to…
• Find where a particular serial is held in the
UK
• Find what serials exist in their field of
interest
• Tailor searches to specific geographic areas
or libraries
• Save/email records for future reference
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Option to choose more
advanced search or
browse
Fields to search
Limit to specific
geographic
area or library
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Save or email
record
Link to library
websites
Library holdings
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Demo for Researcher
Demo for Researcher
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Library and Information Staff
• Serials librarians
• Inter-Library loan librarians
• Reference and enquiry librarians
• Liaison librarians
• Collection management librarians
• Cataloguers
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Holdings details include
•Name of Library
•Shelfmark
•Summary holdings statement
•Online availability
Holdings from
the British
Library
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Demo for ILL
Demo for ILL
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Bibliographic details inc
•ISSN
•Start of publication
•Change of title
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Demo for Serials Librarians
Demo for Serials Librarian
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Promoting SUNCAT
• SUNCAT website
http://www.suncat.ac.uk
• Training guides
• Submitting queries
• Promotional material
• Linking to SUNCAT
• Institutional representatives
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SUNCAT
SUNCAT: the Serials UNion CATalogue for the UK
Research Community
http://www.suncat.ac.uk
Zena Mulligan
[email protected]
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Cataloguing: How will SUNCAT help?
(I)
Problem: Serials cataloguing is of varying standards in
the UK
Answer: SUNCAT offers high quality bibliographic
serials records available for download by
contributing libraries. SUNCAT includes the CONSER
database, which is used as a benchmark for
cataloguing standards. The ISSN database is also
included, for the ultimate authority on ISSNs.
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Cataloguing: How will SUNCAT help?
(II)
Problem: How do I know that SUNCAT holds the
record I want to download?
Answer: Try searching SUNCAT!
SUNCAT holds serials records from about fifty libraries
to date, ranging from all the copyright libraries,
through university research libraries, to specialist,
societal libraries, covering a range of disciplines.
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Cataloguing: How will SUNCAT help?
(III)
Problem: How will SUNCAT help me search for serials
records?
Answer: By being the serials national Union Catalogue
for the UK, and holding the majority of UK serials
titles in a single database.
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Cataloguing: How will SUNCAT help?
(IV)
Problem: I’m not a contributing library; how can I use
SUNCAT for cataloguing?
Answer: Only contributing libraries will be able to
download full records in MARC communications
format. However, everyone will be able to search
SUNCAT, and email individual records to themselves
in a descriptive record format for information.
SUNCAT is a useful reference tool for those who
want to know if a serial title exists, with its
associated title changes, etc.
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Cataloguing: How will SUNCAT help?
(V)
Problem: I can’t pay for access to any more
databases; my cataloguing budget is overstretched
as it is.
Answer: SUNCAT is free!
It costs nothing to search, and download is free for
contributing libraries.
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SUNCAT: What is involved for
the contributing library? (I)
This is defined in a document sent out to all potential
contributing libraries – our “Benefits and
Expectations”.
Available on the SUNCAT website at:
http://www.suncat.ac.uk/librarians/BenefitsExpectationsP2LibsMarch2006.pdf
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SUNCAT: What is involved for the
contributing library? (II)
• Supply answers to questionnaires
– Preliminary questionnaire
– Data questionnaire
– Updating questionnaire
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SUNCAT: What is involved for
the contributing library? (III)
• Supply records to SUNCAT (initial load)
– All serials records in library catalogue
– Sent via ftp to SUNCAT server
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SUNCAT: What is involved for the
contributing library? (IV)
• Agree data specification
– Data from contributing library needs to be
manipulated into a form appropriate for loading
into SUNCAT
– Data specification is drawn up by SUNCAT, with
questions directed to the library
– Once approved, SUNCAT can start processing
the contributing library’s data
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SUNCAT: What is involved for the
contributing library? (V)
• Check reports
– Rejected records reports
– Character conversion error reports
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SUNCAT: What is involved for the
contributing library? (VI)
• To supply regular updates
- Regularity to be agreed with by library
- Update files of serials records to include:
- New records
- Changed records
- Deleted records
(This applies for both holdings and bibliographic
records, where appropriate)
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SUNCAT: What is involved for the
contributing library? (VII)
• Upgrade records to the SUNCAT upgrading standard
- Only records that are verified as unique or are the
preferred record need to be upgraded by the library
- SUNCAT upgrading standard is very similar to the
CONSER minimum level standard
(SUNCAT entry standard deliberately set low to
allow as many records as possible into the
database)
http://www.suncat.ac.uk/librarians/SUNCAT_bib_stan
dards.pdf
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Cataloguing: Benefits for
contributing libraries
• Access to over 4 million bibliographic records for
download (via z39.50 or through the web) in a
variety of formats
• Inclusion of the CONSER Register and ISSN
database, as well as bibliographic records from 50
contributing libraries
• Access to library-specific, tailored reports to help
focus areas for cataloguing through the Librarian’s
Interface
• SUNCAT is an invaluable aid for both current and
retrospective cataloguing
• You can improve your own library catalogue and
SUNCAT at the same time, thus benefitting the
library community and beyond
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Cataloguing: Benefits for all
cataloguers
• Comprehensive search and locate facility for serials
titles held in the UK
• Inclusion of the CONSER Register and 50
contributing libraries
• Ability to email details of bibliographic records (full
and brief record)
• SUNCAT is an invaluable aid for both current and
retrospective cataloguing
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SUNCAT: Case studies
• See what some of our contributing libraries say:
http://www.suncat.ac.uk/librarians/casestudies.html
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SUNCAT: the Librarians’ Interface
• What is the Librarians’ Interface?
• A new development, which will allow Contributing
Libraries to:
– Download records
– Access reports regarding non-matched records
– Notify the SUNCAT project team of mismatches
or records that should have matched into a set
– To customise notifications reports
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SUNCAT: the Librarians’ Interface
(II)
• Downloading
• Via: z39.50
• Via: download from the web (currently in
development)
• Via: save / email function
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SUNCAT: the Librarians’ Interface
(III)
• Assisted matching (currently in development)
• Will allow the contributing library to:
– Verify unique records
– Match poor quality records to the appropriate
set by the contributing library, chosen from a
pool of records selected by SUNCAT
– Notify the SUNCAT team of mismatches, and /
or records or sets that should match together
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SUNCAT: the Librarians’ Interface
(IV)
• Notifications:
– To be developed?
– Changes in the preferred record, tailored to
individual libraries
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SUNCAT: what is the matching
process?
• Deduplicated union catalogue
• Complex matching algorithm
• 3 stage selection process for matching
• Preferred record display
• List of Common Titles (LOCT)
• Matching above format
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Matching: the SUNCAT ID
• What is it?
– The SC-ID is a unique identifier at a “work” level
• What does it do?
– It links records for the same title together,
improving the current matching processes
• How does it do this?
– By storing a number in the 049 $a field, and
extra processes being run before every file is
loaded into SUNCAT to assign a SC-ID
• What are the results?
– Improved matching
– An identifier which can be used outwith SUNCAT,
if so desired
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Data quality
• Varying standards of data quality received from
libraries, both in bibliographic and holdings
information
• Matching algorithm does not match all bibliographic
records for the same title successfully, due to
paucity of data
• Results in some duplication of records on the
database
• SUNCAT resolving this by:
– Improving the matching algorithm
– SUNCAT team matching / unmatching records to
appropriate sets through the Librarians’
Interface
– Asking contributing libraries to upgrade their
preferred and unique records
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SUNCAT: Central Source of
Serials’ Information for the UK
Future Developments
Fred Guy
SUNCAT Project Manager,
EDINA National Data Centre
http://www.suncat.ac.uk
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Overview
1. Re-assess QUALITY (fit for purpose)
• Coverage, Currency, Duplicates, (functionality &
performance)
2. Consider ADDED VALUE SERVICES
3. Review USERS’ REQUIREMENTS
4. Ensure GOVERNANCE & FUNDING
5. Outline DEVELOPMENT TIMESCALE
6. Questions …
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Quality
1. Coverage
2. Currency
3. Duplicates
4. Functionality & performance
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QUALITY: Coverage
• Currently 49 largest UK research libraries
– 3 National libraries
– 33 University libraries (inc. Oxford & Cambridge)
– 3 Academic libraries (eg. Edinburgh College of Art)
– 10 Special libraries (eg. Zoological Society of London)
General principles
• First obtain critical mass of titles and holdings √
• Increase coverage to embrace specialist collections
– Definition?
– Additional public libraries?
• Increase geographical spread of libraries
– All university libraries?
Specific remit to be determined by JISC through the
successor to SUNCAT Steering Committee
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Quality: Coverage
SUNCAT & Union Catalogues
Union
Cat. a
SUNCAT
Z39.50; SRW:
Search/Retrieve Web
Services etc.
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Union Cat.
b
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QUALITY: Currency
General principles
• Aim for up-to-date information
– New serials held
– Updates to ‘preferred bibliographic record’
• ISSN assigment
– Serials discontinued
– Changes to holdings statement
• Establish cost-effective method
– What should be held centrally
– What changes rapidly
• Circulation status data best held locally
– Holdings statement?
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1. Re-assess QUALITY: fit for purpose
Researchers’
user interface
Initial Load &
Updating
SUNCAT db
Librarians’
user interface
OPACs
Downloading
‘Serial Titles’, by matching Item
records, ‘Preferred Bib. Record’ +
Holdings
CENTRAL DATABASE
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Bibliographical records
+ Item Holdings
Contributing
Libraries
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QUALITY: Data
“A particular problem when considering the bringing together of
serials records into a union catalogue is their variable quality. In
many libraries, there has until recently been no tradition of creating
or obtaining quality serials records, perhaps because these records
were not as easily obtainable as for monographs but also because
a simple finding list for serials was probably sufficient, given
reliance on the services of the BLDSC”.
“Testing of serials union catalogues revealed not so much
differences between physical and virtual architectures, as the
dubious quality of much of the underlying data from local
catalogues, including both the bibliographic record and the
volume/year holdings information”.
Feasibility study for a National Union Catalogue.
Final Report 25th April 2001
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QUALITY: Matching & De-duplication
Software
Data
Data
Ex Libris (using ALEPH 500)
• Install a series of fixes to assist matching process
– Increase candidate pool size
– Re-index (or rebuild) system
• Development of new secondary algorithm
• Development of an API
EDINA
• Computer-assisted matching; outside Aleph using API
Status: Under consideration but funding implications
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QUALITY: Alternative Approach
Manual Intervention
Identification of Non-Matched records (report)
Identification of ‘mis-matched’ records
SUNCAT Team &
Contributing Libraries
Use of Assisted Matching via Librarians’ Interface
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QUALITY: Holding Statements
Currently data are displayed as submitted by CLs
Three possible approaches under consideration to improve
currency, and to embrace e-journals:
1. Link, via SFX, to local holdings fields in OPACs
2. Manually register/amend holdings information
3. (for e-journals) Ingest holdings data from source
• from PAMS, Publishers, Aggregators etc.
• using ONIX for Serials for transmission
• AIMSS Project (JISC: EDINA/Serials Solutions)
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2. Consider ADDED VALUE SERVICES
SEARCH & DISCOVER
Search (by series of
keys)
Locate holdings
libraries
Identify specific
holdings
SUNCAT
REQUEST & DELIVER
SUNCAT
Full
Text
Document
Delivery
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E-TOC
ILL
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3. Review USERS’ REQUIREMENTS
For researchers, librarians and other professionals
involved with serials …
“Typically, library services are only seen by the audience
which makes its way into the library Web presence
and finds what they are looking for.
“The resources are not visible to the many other people
who may find them valuable”.
Lorcan Dempsey. The (Digital) Library Environment: Ten Years
after.
http://www.ariadne.ac.uk/issue46/dempsey/intro.html
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PRESENT
User initiated search
SUNCAT
HTTP
FUTURE
SUNCAT
JISC Information Environment
(OpenURL, RSS; E-mail alerts;
MyPortal; SAKAI; uPortal;
Microsoft Research Pane etc, etc.)
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4. Ensure Governance & Funding
Governance
• Project.
– SUNCAT Steering Committee
• Based on RSLP/JISC Project Committee
• February 2003 – October 2006
• Service.
– EDINA Board of Management
• Monitoring Unit
– Steering & Advisory Groups
Funding
– Currently to July 2007
– Renewal following review
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5. Outline Development Timescale
Quality
Sept 2006 – March 2007
April 2007 – July 2008
months[1]
 Discussions on approaches
to de-duplication (eg with
Copac)






 Install fixes
 Reindex/rebuild
 Implement Librarians’
Interface (for assisted
matching etc.)
Subject to extra
funding being made
available
[1]
Added Value
Services
Discussions with Zetoc and
others
Meeting users’
requirements
Governance and
funding
Develop new algorithm
Develop API
External matching (API)
Registration of Holdings
Notification of Changes
Test links to OPACs
via OpenURL (OpenURL
Router & SFX)
 Discuss/establish links
to other services
 Evaluate requirements:
JISC IE & Aleph
capabilities
JISC to resolve composition
and remit of new Committee
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Determine funding for
August 2007 -
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Questions welcome ..
1. Quality (fit for purpose)
2. Added Value Services
3. Users’ Requirements
4. Governance & Funding
5. Development Timescale
6. Other Issues
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