Transcript School Board Monitoring Report: Capacity Update Arlington Public Schools April 29, 2010 Strategies to Address Crowding for FY 2011

School Board Monitoring
Report:
Capacity Update
Arlington Public Schools
April 29, 2010
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Strategies to Address
Crowding for FY 2011
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Progressive Planning Model – Timing
Phase I – Immediate
FY 2010
Plan
Phase II – Short-Term
Approximately 1-3 Years (may need
to be accelerated)
Plan
Phase III – Mid-Term
Approximately 4-6 Years (may need
to be accelerated)
Plan
2010
Phase IV – Long-Term
Approximately 6+ Years (may need
to be accelerated)
2016
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Progressive Planning Model Phase I
Consider for Immediate Action for September 2010
Elementary
Secondary
Convert computer labs and/or other
available space to classrooms (e.g., convert
six existing computer labs to classrooms)*
Implement 6/7 scheduling model
Increase class size by one based on
recommended maximum class size*
Increase class size by one based on
recommended maximum class size *
Add relocatable classrooms*
Consider moving individual preK classes
* Options dependent on and to be addressed as part of the FY 2011 budget process
Progressive Planning Model Phase II
Consider in the Short-Term (may need to be accelerated)
Elementary
Secondary
Add relocatable classrooms
Add relocatable classrooms
Convert computer labs and/or other
available space to classrooms
Increase recommended maximum class size
by an additional one student
Increase recommended maximum class size
by an additional one student
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Progressive Planning Model Phase III
Consider in the Mid-Term (may need to be accelerated)
Elementary
Secondary
Consolidate program by creating centers
(e.g., preK)
Implement a staggered school day with
two-bell schedules at high schools
Utilize other county building space
Team options
Consider flexible school day at high school
Countywide options
Countywide options
Consider use of Career Center
Progressive Planning Model Phase IV
Consider in the Long-Term (may need to be accelerated)
Elementary
Develop Wilson site
Secondary
Redistrict secondary schools
Redistrict elementary schools
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Superintendent’s Proposed Class Size
Increases for 2010-11
Elementary
Current
(PF/Max)
Proposed
(PF/Max)
Kindergarten; Montessori 3-5
22/23
23/24
Grade 1
19/23
20/24
Grades 2 & 3
21/25
22/26
Grades 4 & 5
23/27
23/27
ATS; Elem Mont (Grades 1-3)
23/24
24/25
Capacity Planning Factor for K5 Classroom
22.33
23.33
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Superintendent’s Proposed Class Size and
Utilization Rate Increases for 2010-11
Secondary
Current
Proposed
Middle School
22.4
23.4
High School
23.4
24.4
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Capacity Planning Factor for
Secondary Core Classrooms
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Result of Increasing Class Size and
Utilization Rate
• Increases number of seats
− Elementary: 458
− Middle: 170 + 570
− High: 170 + 600
• Lowers building utilization by accommodating more
children in same number of classrooms
• Decreases the number of teachers relative to number
of students, although increases in enrollment will
result in net addition of teachers
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Increase Number of Teaching
Stations Where Needed
• Convert computer labs and add relocatables
when number of teaching stations exceeds
building
• Decisions made based on:
− updated Spring Projections and Staffing
− adoption of the Operating Budget
− conversations with Principals, Maintenance
department and Senior Staff
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2010 Possible Relocatables and Conversions
School
Summer 2010
Barrett
Install 4 Relocatables; 1 as backup
Glebe
Add 4 Relocatables
Carlin Springs
Add 4 Relocatables; convert computer lab
Nottingham
Add 4 Relocatables; 3 as backup/return to vendor
Oakridge
Convert two interior spaces (computer lab or other)
Ashlawn
Convert computer lab
HB Woodlawn/Stratford
Add 2 Relocatables
Washington-Lee
Convert existing space; Relocatable
Williamsburg
3 unit complex as backup
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Relocatable Purchases
• Becoming more forward-thinking in our planning,
looking several years out
• Moving from a lease to purchase strategy with
staggered implementation, in order to save money in
the long term
• Extended purchase term; payoff in 2-3 years
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PreK Move Considerations
• Moving PreK Classes can provide space, but
options carefully weighed
• Criteria under consideration include:
− Proximity
− Capacity
− Transportation from APS
− Location
− Impact on School Staff
− Instructional Benefits
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Site Values
PreK Move Criteria (Receiving School)
Potential students can
walk to school without
crossing major streets or
intersections
Potential students live
within one-mile of school
Potential students will
require transportation
School has capacity and
physical space for class
School has capacity, but
no identified physical
space at this time
School is over capacity
Transportat
ion
No transportation
required except for special
needs
Some transportation may
be required
Transportation required
for all or most of potential
students
Location
Centrally located for
potential students
More centrally located
than other options
Not centrally located
Impact on
School Staff
Will not require
additional staffing beyond
teacher and aide, if
appropriate
Requires less than 0.5
FTE additional staffing
beyond teacher and aide,
if appropriate
Requires more than 05.
FTE additional staffing
beyond teacher and aide,
if appropriate
Impact on
Education
Provides educational
benefit, i.e., integration
with other PK class
No Change
Creates isolated class
Proximity
Capacity
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Location of
VPI Students
2009-2010
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Plan for Unexpected Increase
in Enrollment
• Close monitoring of enrollment through summer
• Monitor individual sites with potential enrollment
changes weekly
• Convert computer labs or other interior spaces
• Keep current on-site relocatables on hold until early
fall
• Manage any unexpected enrollment shifts with
individual school principal and community, Personnel,
Dept of Instruction and Facilities & Operations Dept
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Elementary Strategies
Strategy
Date
Phase
Monitor and assess current staffing and building utilization
following adoption of FY11 Budget including relocatables
May 2010
1&2
Identify spaces in buildings that could be converted to
classroom spaces due to unexpected enrollment increases
June 2010
1&2
Confirm with building principals adherence to and impact of
existing transfer policies
June 2010
1
July/August
2010
1
Monitor September enrollment numbers with adjustments
made after September 30, 2010 Count
September/
October 2010
1&2
Initiate dialogue around team options and countywide
programs, including Montessori
October 2010
3
Review and revise, if necessary, Admissions and Transfers
policy
October 2010
4
Develop time line to consider opening PK Center 2011-12
October 2010
4
Monitor Kindergarten enrollment on a bi-weekly basis
during the summer
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Secondary Strategies
Strategy
Date
Phase
Monitor and assess current staffing and building utilization
following adoption of FY11 Budget including relocatables
May 2010
1&2
Schedule courses at Washington-Lee for 2010-2011 with
early classes (3 Grade 12 classes & 3 Grade 11 classes)
May 2010
3
Identify spaces in buildings that could be converted to
classroom spaces due to unexpected enrollment increases
June 2010
1&2
Monitor the 6/7 model and other scheduling initiatives
undertaken at the secondary level
September
2010
1&2
September/
October 2010
1&2
September
2010
3
October 2010
4
Monitor September enrollment numbers with adjustments
made after September 30, 2010 Count
Continue planning around Career Center options
Review and revise, if necessary, Admissions and Transfers
policy
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Next Steps
• Collaborate with schools in implementation of options
to address anticipated crowding
• Work with the Projections/Capacities Sub-Committee
of the Facilities Advisory Council (P/CS),
– to monitor the progress of our short-term strategies
– to begin discussing Phase II-IV strategies
• Next Board update: November 2010
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School Board Monitoring
Report:
Capacity Update
Arlington Public Schools
April 29, 2010
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