Transcript All-Campus Meeting Feb. 10, 2012 AGENDA • Opening Remarks • President Lee Lambert • Update: Accreditation • Dean Norma Goldstein • 2012-13 Budget • Legislative: President Lee.

All-Campus Meeting
Feb. 10, 2012
AGENDA
• Opening Remarks
• President Lee Lambert
• Update: Accreditation
• Dean Norma Goldstein
• 2012-13 Budget
• Legislative: President Lee Lambert
• SCC Process: Vice President Daryl Campbell
• Update: Virtual College
• Ann Garnsey-Harter
• Update: International Education
• Lee Lambert
• Q&A
Update: Accreditation
IT’S ABOUT YOU!
and the CORE THEMES
1.
2.
3.
4.
5.
Educational Attainment and Student Success
Program Excellence
Community Engagement
Access and Diversity
College Stewardship
Update: Accreditation
Dates & Times to Remember
• Friday Feb. 17
– 11 a.m. - Noon
• Tues. Feb 28
– 2:30-3:30 p.m.
• Tues. March 13
– 11 a.m. - Noon
•
•
All sessions in the Quiet Dining Room.
These are about you, your work!
Update: Accreditation
• Standard 1: Mission
– Submitted August 2011
– College’s accreditation re-affirmed!
• Standard 2: Resources
– Completed October 2011
• Standard 3: Planning
– Completed January 2012:
– Review needed
• Standard 4: Assessment & Improvement
– to be completed March 1, 2012
• Standard 5: Mission Fulfillment
– to be completed May 2012
Update: Accreditation
• April 2012
• Technical audit by the campus:
• May-June 2012
• Review by the entire campus: MOCK VISIT
• AUGUST 2012
• Submission of the 7-Year Comprehensive
Report on all standards
• OCTOBER 3-5, 2012
• ACCREDITATION VISIT!
Update: Accreditation
NEW WEBSITE COMING SOON
• FIND YOUR DRAFTS THERE!
VISIT: October 2012
•
Core Theme objective and indicator badges for everyone!
Update: Accreditation
October 2012 Visit: Expectations
• Minimum of 5 evaluators on campus
• Students, staff, faculty familiar with
– Core Themes
– Objectives
– Indicators
• Knowledgeable about basic facts of the college,
cuts, decision making, student demographics
• Demonstrate awareness of major initiatives
Update: Accreditation
Accreditation Coordinating Team
STAFF:
Mary Bonar
Sean Duke
Diane Sullivan
FACULTY:
Don Christensen
Jeannette Idiart
Diana Knauf
Jo McEntire
Lauren Sandven
Terry Taylor
ADMINISTRATORS:
Tonya Drake
Joe Duggan
Bob Francis
Norma Goldstein (ALO)
Mary Kelemen
Bill Sperling
2012-13 Budget
LEGISLATIVE ASSUMPTIONS & VARIABLES
• All-Cuts State Budget
– Feb. 16 state revenue forecast
– $100-200 million reduction – Governor/Legislature
– $3 million - Shoreline reduction general target
• Revenue Package
– Combination of new taxes & rescinding tax relief
– Some link to reforms likely
– Uncertain voter approval
• Looking ahead
– Continued reductions
– Accelerated call for reforms
2012-13 Budget
LEGISLATIVE ASSUMPTIONS & VARIABLES
State Budget Six Year Outlook
20,000
19,000
$Millions
18,000
Total Revenue
17,000
Total Expenditures
16,000
15,000
14,000
2012
2013
2014
2015
2016
2017
2012-13 Budget
LEGISLATIVE ASSUMPTIONS & VARIABLES
State Budget Six Year Outlook – With ½ cent tax
20,000
19,000
$Millions
18,000
Total Revenue
17,000
Total Expenditures
16,000
15,000
14,000
2012
2013
2014
2015
2016
2017
2012-13 Budget
SHORELINE PROCESS
• Budget Reduction Scenario Team
– Information to President Lambert
• Strategic Planning & Budget Committee
– Recommendations to Senior Executive Team
• Senior Executive Team
– Recommendations to President Lambert
– Campus feedback opportunities
– Notifications
– Publish reduction plan
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
College’s Budget Process
• In mid November, President Lambert asked the Senior Executive
Team to meet with a number of people from different areas of the
college, to discuss and then provide the President with information
about what reductions might look like at 15%, 25% and 30%.
• That group met and submitted requested information to the
President.
• Working with President Lambert and the SPBC, SET will develop SCC’s
budget process for the 2012-2013 budget process.
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Potential Timeline for Budget Process (based on 2011)
•
•
•
•
•
•
•
•
•
•
January
President and SET review potential budget
scenarios
Jan. 25:
President meets with SPBC to discuss budget
process
Jan. 25-Feb. 23:SPBC / SET determine & implement budget
process
Feb 8 - ???:
President, SET, Deans and Directors continue to
formulate and review potential budget scenarios
Feb. ??-Mar. 2: Campus feedback opportunities
Mar. 2-12:
PSET review of feedback
Mar. 12-16:
Union notifications
Mar. 19-23:
Formal notification to faculty
Mar. 19-30:
Formal notification to classified & exempt
Apr. 2:
Publish budget plan after notifications
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
ASSUMPTIONS REGARDING BUDGETING
1. PSET’s decisions about which cuts to make will be informed by strategic
considerations that include:
2. Maintaining as much net revenue as possible
3. Maintaining as many instructional and student support services as
feasible
4. Not weakening the entire institution across the board, but maintaining
the College’s ability to provide services with a high degree of
professionalism and quality
5. Fulfilling the College’s statutory mission and addressing its core themes
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
ASSUMPTIONS REGARDING COMMUNICATION AND FEEDBACK
• Communication to and feedback from the entire campus are essential steps in
budgeting.
• Communications must consider the fears of members of the campus
community (whether or not their positions are targeted for elimination) that
their jobs, College revenue, and instructional and support services will be
negatively affected by cuts.
• Communication and feedback processes should consider that established
means of employee communication through immediate supervisors may not
always be effective.
• Communication and feedback processes should allow students and College
employees multiple opportunities to hear about proposed budget cuts and to
provide meaningful responses.
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
ASSUMPTIONS REGARDING COMMUNICATION AND FEEDBACK - CONTINUED
• Communication and feedback processes should include significant flow of
information back to students and College employees to assure that their
responses were heard, understood, and taken into consideration in PSET’s final
budget decisions.
• Methods of communication used in 2010-2011 included all-campus meetings,
brown-bag meetings, DAAG announcements, suggestion boxes (physical and
online), and division and unit meetings. Administration should consider
recording all-campus meetings and posting recordings as well as PowerPoint
presentations for employees who are unable to attend.
• The Administration will facilitate and encourage employees’ attendance at
budget-related meetings in person whenever possible.
• The Administration will coordinate with student government to publicize allcampus meetings to students.
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Presenting information
1.
Budget communications and announcements of meetings should be accessible
to the campus community through multiple media (i.e., DAAG, Week Ahead,
intranet postings, listservs, printed binder on reserve in the Library, digital
signing system, etc.). Communication about budget-cutting should come to the
campus in written form directly from the President and the VPAS. SPBC
members think that more frequent direct communication from high-level
administrators about matters of significance would boost confidence in the
process.
2.
Information about budget scenario(s) should include a narrative that identifies
processes used and constituencies involved in creating the scenario(s). In
2010-11 this narrative was provided verbally at all-campus meetings. PIO
provided written summaries following budget meetings, but these were not
readily accessible to the campus community. Administration should post “On
Campus” blog summaries of budget meetings in a more evident location that is
available to all employees and students.
3.
Budget-cutting scenario(s) announced to the campus should be accompanied
by a list of the basic assumptions on which the budget-cutting proposals were
based. (SPBC subcommittee found this request was effectively-addressed in
2010-11.)
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Presenting information (continued)
4. Budget-cutting scenario(s) announced to the campus should be
accompanied by a written fact sheet that specifically and succinctly
provides the following information
• An annual dollar amount of budget savings attached to each
proposed cut
• Explanation of the strategic or budgetary rationale for each proposed
cut
• Explanation of how each proposed cut would affect College net
revenue
• Explanation of how each proposed cut would affect delivery of
instructional and support services to students
• Explanation of the consequences associated with proposed cuts as
they impact the quality of instruction, employee workload, and
student services, and plan(s) to deal with these consequences
• Explanation of how proposed cuts could affect College initiatives
such as Campus Internationalization and Virtual College
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Gathering feedback
1. To explain the budget scenario(s) and solicit feedback, administration should
provide multiple venues for students and College employees to hear verbal
explanations of budget-cutting plans and to give meaningful comments and
suggestions. Administrators should:
a. Present budget information to established groups on campus, such as:
i. Regularly scheduled or special meetings of divisions and units
ii. Regularly-scheduled or special meetings of standing committees
iii. Student Government, Faculty Senate, COPE, faculty and classified
unions
b. Provide ad-hoc opportunities for discussion such as Brown Bag meetings.
c. Provide moderators or facilitators for group meetings to ensure consistency
of communication and encourage all members of a division or unit to
participate in discussion.
d. To ensure cross-pollination of perspectives, administrators of other divisions
or units or PSET members should attend divisional and unit meetings.
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Gathering feedback - Continued
2.
3.
PSET should provide a list of directed questions to employees to solicit feedback on such topics
as:
•
What might the impact of the proposed budget cuts be on your job?
•
What might the impact of the proposed budget cuts be on your program?
•
In your area, what impacts to quality of instruction and/or student services from the
proposed cuts might not be readily apparent to someone unfamiliar with your work,
program, and responsibilities?
•
Can you recommend alternative budget cuts to those proposed that would have less
impact on your work, program, and responsibilities?
•
Can you think of questions about the proposed cuts that might still need to be asked?
•
Do you have any other comments or concerns?
PSET should provide a list of directed questions to students to solicit feedback on such topics as:
• What might the impact be of proposed cuts on your education program?
• What might the impact of proposed cuts be on student services that you use?
• What might the impact of proposed cuts be on your educational success?
• What other impacts do you foresee of the proposed cuts on your experiences as a
student?
• Can you recommend alternative budget cuts to those proposed that would have less
impact on your success at a student?
• Do you have any other comments or concerns?
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Gathering feedback - Continued
4. PSET should provide opportunities for written feedback, both from
employees and students to the administration and from PSET to the campus
community.
5. SPBC will provide written feedback to PSET by June 30, 2012 (if possible)
regarding the effectiveness of these budget-cutting process
recommendations, including any suggestions for improvement.
2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
CLOSING THE LOOP
Once final budget decisions are made, the President and PSET should provide
feedback to Student Government and College employees describing how they
used the information provided from the campus to confirm, revise, or eliminate
specific parts of the budget-cutting plan. SPBC recommends that the President
and PSET “close the loop” by providing a written report, as well as an all-campus
meeting, on the budget process and final decisions.
Update: Virtual College
Virtual College Implementation Team Student Services (VCIT-SS)
•
•
•
•
•
•
•
Ann Garnsey-Harter, Chair
Gary Kalbfleisch
Amy Kinsel
Jane McNabb
Chris Melton
Stuart Trippel
Alicia Zweifach
Update: Virtual College
Virtual College Implementation Team Instructional Programs (VCIT-I)
•
•
•
•
•
•
•
•
•
Ann Garnsey-Harter, Chair
Stuart Trippel, Vice Chair
Gloria Anderson
Jerry Baker
Sean Duke
Judy Penn
Doug Reid
Patricia Wade
Al Yates
Update: Virtual College
VCIT-I Taskforce Timeline
• Implement pilot programs ASAP, no later
than Fall 2012
• Written implementation plan to President
by March 31, 2012
• Plan to BOT at April 2012 Study Session
• Written analysis and review of piloted
programs to President by Nov. 30, 2012
Update: Virtual College
Next VC Implementation Priority
Growth and expansion of the
college’s current online
programs and courses as the
primary means through which
its academic virtual college
presence will be implemented,
and through which the college
will grow its enrollment.
Update: Virtual College
VCIT-I Taskforce Charge
1. Plan and pilot 2-5 academic programs by
Fall 2012:
2. Online
3. Utilize instructional best practices of other
online colleges/universities
4. Reduce cost for students
5. Maximize flexibility to students
6. Articulate to an online four year
7. Utilize open educational resources (OER)
Update: Virtual College
Core Theme 4: Access and Diversity
Update: Virtual College
VCIT-SS: Increasing Access
1. Implementing third-party admissions module
2. Implementing mandatory SCC email for all
students
3. Implemented a multi-modal automated student
communication tool (text, voice, email)
4. Implemented MySCC app - mobile access for
students
5. Robust eAdvising
6. Implemented electronic disbursement of
financial aid
Update: Virtual College
Admissions:
What Students Experience Now
Update: Virtual College
Admissions:
What Students Will Experience
• SCC is only admission choice
• Branded for SCC
• SCC student email account generated at time
of admission
Update: Virtual College
Implementing Mandatory College Email
[email protected]
[email protected]
[email protected]
Policy 5050, Required Student Email
Update: Virtual College
What Students Experience - Email
Update: Virtual College
Implemented - Connect-ED
www.shoreline.edu/connect
Update: Virtual College
Implemented - Connect-ED
www.shoreline.edu/connect
Update: Virtual College
Implemented - Connect-ED
www.shoreline.edu/connect
Update: Virtual College
Implemented – Class Communication Tool
Blackboard LMS: http://shoreline.blackboard.com
Update: Virtual College
Implemented – MySCC App
http://app.shoreline.edu
Update: Virtual College
Implemented – MySCC App
Update: Virtual College
Implemented – MySCC App
1,421 Downloads
• Algeria
• China
• Colombia
• Ecuador
• Gabon
• Honduras
• India
• Indonesia
• Jordan
• Korea
• Lebanon
• Mexico
• Morocco
• Nigeria
• Saudi Arabia
• South Africa
• Taiwan
• Thailand
• Trinidad and Tobago
• United Arab Emirates
Update: Virtual College
Implemented – MySCC App
Update: Virtual College
Implemented – MySCC App
Update: Virtual College
Mobile Access:
What Students Experience Now
Winter quarter 2012: 1,262 unique users
Last 12 months: 2,076 unique users
Update: Virtual College
Dial M for . . . m.shoreline.edu
Update: Virtual College
eAdvising
What Students Experience Now
•
Fall 2011:
96 students
•
3 years of eAdvising:
1,867 students
Update: Virtual College
Implemented:
Electronic Disbursement of Financial Aid
• Summer quarter 2012
• 1st date of electronic
disbursement of financial aid:
July 2, 2012
Update: Virtual College
Stay tuned via the
project wiki:
http://sccvc.wikispaces.com
Find it @
•
SCC Intranet >
College Committees / Taskforces >
Virtual College Initiative
Update: International
Internationalization Initiative
• Internationalization helps all students
and the community
– 1 in 3 jobs in Washington are tied to international trade
• Campus Internationalization Leadership Team
– Comprehensive international learning opportunities
for all students
•
International Education
– Collaborative internationalization approach
Update: International
Fall 2011 International students
• 627 total students, representing 36 different
countries
• Male 51%, Female 45.8%, 3.2% unreported
• 30% High School Completion Program
• 87% Transfer
• 7% Professional/Technical
• 6% Basic Skills/other
• $14.5 million contributed to state economy
Source: Open Doors and SCC Fact Book
Update: International
Winter 2012 New Student Snapshot
• Overall international student enrollment up 32.5
FTEs compared to Winter 2011.
• 30% increase in new international student
enrollment compared to Winter 2011.
• Largest Winter new international enrollment at
SCC
• Number of agent referred students up 52%
• Transfer students up 69%
Update: International
Other accomplishments

Launched new online application that imports data directly
into database to increase efficiency.

Launched e-mail manager program to track inquiry data and
improve response quality and time.

Responded to 896 inquiries in fall 2011.

Developed Blackboard on-line orientation course—1,408 hits
during first 5 days of orientation in fall.

Hosted largest transfer fairs with over 70 universities
including: UC Berkeley, Ohio State and Columbia
University.
Questions