Transcript The Ranking and Tenure Process and Your Professional File Things to Know Things to Do Things to Avoid A Presentation for the WSU Teaching &

The Ranking and Tenure Process
and Your Professional File
Things to Know
Things to Do
Things to Avoid
A Presentation for the WSU Teaching & Learning Forum
WEBER STATE UNIVERSITY
October 2005
Know the Policies Which Govern the Process
•Read Section 8 of the PPM.
•Read Your College’s Tenure Document.
•Read Department Documents (if used).
•Ask Questions.
WEBER STATE UNIVERSITY
Thoughts on the File
s
•
A professional file will be maintained for the purposes of
tenure and promotion for each faculty member in the
office of the dean. This file is to be distinguished from the
personnel file maintained in the personnel office… (PPM 813)
•
Candidate’s Teaching Profile … All candidates shall
establish documentation for assessment by a peer review
committee demonstrating their teaching skills. (PPM 8-11)
•
The opportunity for early promotion is intended for
candidates who have established a national or
international reputation…A candidate must prepare a
portfolio that includes documented evidence for
extraordinary accomplishments… A statement of teaching
philosophy…should also be included. (PPM 8-11)
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Peer Review
Every candidate for promotion or tenure review shall undergo peer
review. (Peer review may also occur prior to the formal review as part of
a mentoring process designed to cultivate the candidate’s potential in an
atmosphere separate from evaluation.) …The peer reviewers may also
gather materials regarding the candidates’ scholarship and service
activities. Peer reviewers should interpret this information in terms of
department and college expectations and summarize, without rating, the
candidate’s strengths and weaknesses in the designated areas. The
summary of the peer review is subsequently placed in the candidate’s file
to be evaluated by the department Promotion and Tenure Committee, the
College Ranking and Tenure Committee, the Dean and others as
described in the Dated Guidelines for the Ranking Tenure Review process
(PPM 8-12).
The peer review committee may be the department Promotion and
Tenure Review Committee. (PPM 8-15) If the peer review committee is
not the department Promotion and Tenure Review Committee, it shall
consist of a minimum of three members who are familiar with the
program.
PPM 8-11
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Peer Review
Ranking and Tenure Review
•
Oct 15 Candidates shall meet with the chair of the peer review
committee. At that time the candidate and the chair shall agree
upon a schedule for the candidate to provide appropriate
documentation of teaching effectiveness for the peer review
committee to review and assess.
•
Dec 10 The results of department peer evaluations shall be
placed in the candidates' professional files along with any other
materials the committee deems appropriate (PPMs 8-11 and 813).
•
Jan 15 Candidates' professional files are complete and ready for
review.
All from PPM 8-12
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Placement of Material in the
Professional File
•
It is the responsibility of the faculty member to update the professional file to
insure its completeness prior to the beginning of the ranking tenure review
process. Materials may not be added to this file after the review process has
begun, unless it is at the request of individuals involved in the review process.
Other authorized individuals, including department and college peers, former
employers, recognized scholars and professionals within the faculty member's
discipline and Ranking Tenure Evaluation Committee members may submit
items to the department chair for inclusion into the file. The department chair
will send the faculty member a copy of all items which have been sent to the
office of the dean for inclusion in the faculty member's professional file. (PPM 813)
•
In the case of the faculty member who is on tenure track or who is seeking
promotion, the chair shall send to the faculty member’s professional file
summaries of that faculty member’s student evaluations… (PPM 8-11)
WEBER STATE UNIVERSITY
Removal of Items
The removal of any documents must occur as follows:
1. The faculty member must submit a written statement to
the department chair presenting the reasons for
excluding the item(s) from the file.
2. The department chair must submit a recommendation to
the dean concerning the written statement of the
faculty member.
3. After receiving the recommendation of the department
chair, the dean, in consultation with the provost, will
decide whether the challenged material will remain in
the file.
4. If the decision is made to delete the challenged material,
the removal of the item(s) will be shown in the table of
contents as "deleted" and dated. (PPM 8-13)
WEBER STATE UNIVERSITY
Material Outside the File
•
Decisions made regarding the advancement in rank or
the awarding of tenure of a candidate will be based on
information contained in their professional file, as well
as all other relevant information brought to the
attention of reviewers at any stage of the review
process. However, reviewers must take reasonable
steps to protect candidates from unfair and prejudicial
surprise when they consider information not contained
in the candidate's professional file. Candidates must be
apprised of any additional information to be considered
and afforded a reasonable opportunity to respond to
such information a reviewer might consider. Finally,
reviewers must state in writing all information not
included in the candidate's professional file upon which
their findings and recommendations might be based
(PPM 8-14)
WEBER STATE UNIVERSITY
Rank and Tenure
• To be promoted from assistant
professor to associate professor one
must either have been granted tenure
or be granted tenure at the same time
as the promotion. A candidate who
fails the tenure review process cannot
be advanced in rank. (PPM 8-11)
WEBER STATE UNIVERSITY
Extensions of the Probationary Period
•
In exceptional cases, the tenure process may be temporarily
suspended (leave and re-enter at the same point), and the
probationary period extended by the college Ranking Tenure
Evaluation Committee, upon recommendation by the
department and the dean, in consultation with the provost.
For example, when a faculty member becomes a parent
through birth or adoption of a child below the age of six,
great consideration shall be given to the faculty member's
request to extend the probationary period for tenure for up to
two years, in one year increments, provided the request is
made in writing during the year following the birth or
adoption. Other examples include but are not limited to
death, divorce and illness. If and when such a request is
granted, the conditions of the extension shall be explained in
writing by the provost, copies distributed to the candidate,
the department chair and the candidate's professional file,
and major reviews delayed accordingly. (PPM 8-23)
WEBER STATE UNIVERSITY
The Criteria
• It is acceptable to exceed the
minimums. In fact, it is desired.
WEBER STATE UNIVERSITY
Be Engaged in the Process
• Ask questions.
• Be a partner in the process.
• Use common sense.
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Tell Your Story
• The evaluation process is qualitative as
well as quantitative.
• Tell your story within the context of
WSU (the criteria).
• Weave together a narrative.
WEBER STATE UNIVERSITY
An Example of Narrative
• John attended a
2004 conference on
undergraduate
research.
• Kay attended a
2004 conference on
undergraduate
research.
How will the conference be considered in the
ranking and tenure process?
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Two Different Stories
•
John was motivated by the
undergraduate research
conference. He began
working with undergraduate
students on research
projects. Since the
conference, John has worked
with 10 different students.
His students have presented
their research at WSU’s
undergraduate research
symposium. In 2004, he
received an NSF grant to
fund his work with student.
Three of collaborative
research projects have been
published in peer-reviewed
journals.
•
Kay enjoyed the conference,
but after returning to
campus Kay focused on
other areas. In January
2004, Kay attended an
AAC&U conference on liberal
education. Kay also joined
one of WSU’s Diversity
Action Teams. In April 2004,
Kay applied for a Hemingway
grant to travel to China and
gather material to be used in
several of the department’s
undergraduate classes. Kay
is presently considering how
to incorporate the materials
into the curriculum.
WEBER STATE UNIVERSITY
What Counts?
Count:
• To name one by one to find the total
number
• To recite numbers in order
• The act of counting
• One of the imperial court
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Ranking and Tenure
Questions?
WEBER STATE UNIVERSITY