Academic Department Chairs Organization 02/14/13 Agenda • iCAT Objectives • CedarCrestone Overview • Project Scope and Timeline • iCAT Update • Faculty Workload Project Update • Questions.
Download ReportTranscript Academic Department Chairs Organization 02/14/13 Agenda • iCAT Objectives • CedarCrestone Overview • Project Scope and Timeline • iCAT Update • Faculty Workload Project Update • Questions.
Academic Department Chairs Organization 02/14/13 Agenda • iCAT Objectives • CedarCrestone Overview • Project Scope and Timeline • iCAT Update • Faculty Workload Project Update • Questions improving Campus Applications & Technology iCAT is a set of 12 new and exciting projects that will be completed over the next 18-24 months. These projects will eliminate some of our paper based forms like timesheets, purchase requisitions and travel authorizations. We’ll be addressing faculty needs for better reporting and scheduling systems. Most exciting of all, we’ll be putting in a new portal for everyone. A single window to campus systems. iCAT Objectives "By modernizing our day-to-day business processes and information, the university will ultimately increase efficiency, transparency and accountability." CWU President James L. Gaudino Through iCAT we will improve our administrative services and the support that we provide our stakeholders by: • Making daily operations (work) easier for departments and ourselves • Spending more time on higher value activities • Using leading business practices • Improving customer support while maintaining appropriate controls and financial management Who Is CedarCrestone • • • • Founded in 1981, HQ in Alpharetta GA 700+ consultants and growing Highly experienced workforce Higher Education specialization • 200 consultants in our HE Practice • More than 1000 HE projects completed on time and within budget since 1997 • More than 300 Colleges and Universities served • Financially healthy • Comprehensive service offerings • Full business life cycle approach CedarCrestone has worked with Central Washington University since 2002 in supporting our HCM, FMS, and CS systems and business processes. Project Scope iCAT Project Scope Upgrade • Oracle 11G Rev 2 for Human Capital Management (HCM) and Campus Solutions (CS) - Complete • Human Capital Management (HCM) to v9.2 • Financial Management System (FMS) to v9.2 • PeopleTools to 8.52 for all PeopleSoft instances PeopleSoft Enterprise Portal Implementation of Portal to serve as • Employee/Faculty Content information hub for faculty, staff and • Student Content students • Financials Content Faculty Workload and Activity Reporting Implement system to facilitate workload planning and activity reporting Project Scope - continued iCAT Project Scope Online Travel Authorization Online form/process using workflow to route for review, approval and processing for faculty, staff and student business travel Online Purchase Requisition Online form/process using workflow to route for review, approval and processing to issue purchase order Implementation of Planning and Budgeting FMS Planning and Budgeting with workflow to replace custom budget planning system Project Scope - continued iCAT Project Scope Time & Labor Implementation of Time & Labor with workflow for staff and students eProfile Implementation of eProfile to replace portions of thirdparty electronic Personnel Action Form (ePAF) ePAF (Workflow) Automation of the remaining portions of the ePAF with workflow eCompensation Implementation of eCompensation to replace manual merit increase processes Project Timeline 2013 2014 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Faculty Workload Online Travel Authorization Portal - Employee/Faculty Online Purchase Requisition eProfile eCompensation Upgrade HCM FMS Planning & Budgeting Portal - Student Upgrade FMS ePAF Time & Labor Portal - Financials Where We Are Today • Contracted and Engaged CCI Services – Consultants on-site currently – More consultants joining the team as projects evolve • iCAT Communications – Website available at: http://www.cwu.edu/icat/ – eMail: [email protected] – Central Today • Projects underway and progressing well for: – Application Portal – Faculty Work Load & Activity Reporting – Online Travel Authorization Faculty Workload Project Team Name Role James Busalacchi James DePaepe Stevan DeSoer Tim Dittmer George Drake Tim Englund Jill Hernandez Stephen Hussman Michael Jackson Kirk Johnson Laura Milner Martha Kurtz Sue Noce Ian Quitadamo Ravae Rossmaier Gene Shoda Jeff Stinson Project Sponsor / Director – HR/Faculty & Labor Relations Director for the Office of Research, Evaluation, and Assessment Chief Human Resource Officer Chair and Associate Professor, Economics Chair and Professor, English Professor/Chair Mathematics HRIS Manager Professor, Chair of Library Services and University Archivist Professor/Chair Physics Professor and Dean, College of the Sciences Associate Dean, College of Business Professor/Chair Science Education Project Manager Associate Professor Biological Sciences / Science Education AACSB Accreditation Assistant iCAT Project Manager Associate Professor and Chair, Marketing Department of Management Faculty Workload & Activity Reporting • Completed Discovery & Requirements – Consultants on-site in Dec for Requirements Sessions – Current Practices and Systems • Fit/Gap Analysis – Report Created, Reviewed and Recommendation Formed – Submitted to Enterprise Team Approval • RFP – Created the RFP / Issued Feb 1st – Closes Feb 28th – Evaluation Committee is Being Formed Faculty Workload & Activity Reporting • Next Steps – Vendor Selection • RFP Response Evaluation • Vendor Demos • Vendor Contract – Implementation • Collaborative Planning • Configuration • Data Conversion/Population • Testing & Training • Deployment Questions and Feedback iCAT Website = http://www.cwu.edu/icat/ iCAT Thanks for your support!