Transcript Integrated Planning and Resource Management (IPRM) Administrative Priorities Team (APT) Update on the work of the team June 2013 Presenters: Antonio Araujo Ray Darling Pamela Cant Jan Basso.

Integrated Planning and Resource

Management (IPRM)
Administrative Priorities Team (APT)
Update on the work of the team
June 2013
Presenters:
Antonio Araujo
Ray Darling
Pamela Cant
Jan Basso
PRESENTATION

OVERVIEW
n Inform Leadership Group of Administrative Priorities Team
membership and mandate
n Review the work done to date by the Administrative Priorities Team
n Outline next steps
n Provide examples of the creation of Administrative Program Lists
n Answer questions
ADMINISTRATIVE

PRIORITIES TEAM
n Co-Chairs:
Antonio Araujo
Ray Darling
n Members:
Jan Basso
Helen Paret
Peter Baxter
Nela Petkovic
Pamela Cant
Debbie Thayer
Holly Cox
Colleen Willard-Holt
Dan Dawson
Sally Gray
Mark Dettweiler
Vera Fesnak
Katarina Loncar
Mary Kelly
Sherry Palmer
Greg Sennema
Alicia Appleby
Seth Warren
n Project Support Coordinator:
Wayne Steffler
n Administrative and Logistical Support:
Anne Diegel
MANDATE OF THE ADMINISTRATIVE
PRIORITIES TEAM
To recommend to the Planning Task Force:
•
(i) A definition of an Administrative Program;
•
(ii) Criteria and weightings for the assessment of Laurier administrative
programs;
•
(iii) A template aligned with the selected criteria, including a series of
questions to support the criteria;
•
(iv) Assessments based on the approved template of all assigned
administrative programs to support the classification of each program
into one of the categories established by the Planning Task Force. The
highest-ranking programs, as evaluated by the program review process,
will be eligible for increased resources, whereas the lowest-ranking
programs will be candidates for phasing out, subject to review.
ADMINISTRATIVE PRIORITIES TEAM
WORK TO DATE
n Election of Co-Chairs
n Creation and approval of Decision Protocol Procedure
n Creation and approval of “Administrative Program” definition
n Creation and approval of Ground Rules for Committee
n Creation and approval of Decision Criteria and Weights
n Creation of AdmPT Timeline
n Creation of Administrative Program Guide for creating lists
n Distribution of Program List Guide
ADMINISTRATIVE PRIORITIES TEAM
NEXT STEPS
n June:
Program List Form Distribution and Training
Develop Administrative Program Template
n July:
Finalize Administrative Programs List for Approval by PTF
Finalize Administrative Program Template
n August-February:
Submission of Administrative Program Templates for
Program Areas
Review and Score Submissions
n March:
Finalize Scores and Categorization
Report Development
n April:
Final Report to PTF
DEFINING ADMINISTRATIVE
PROGRAMS
AN ADMINISTRATIVE PROGRAM IS:
A common set of activities that can be
discretely defined, has clear and definable
clientele, and consumes resources
Most administrative departments will have a
more than one and less than 10 programs
ADMINISTRATIVE PROGRAMS INCLUDE:
 Administrative functions (IT, Finance, HR etc.)
 Academic and Student Support Functions
(Residence, Counselling, TSS, Registrar, etc.)
 Dean’s and VP office functions
 Library
 Co-op
ADMINISTRATIVE PROGRAM COSTS
 Managers, Directors, AVPs and admins who
oversee/support multiple programs will be
included as inputs/costs to the programs
when completing the templates
 These costs will be spread over the programs
they oversee/support
ACADEMIC PROGRAMS INCLUDE:
 Courses/programs for credit
 Practicum, AQ Courses
 Research Centres/Institutes
*labs and admin support for academic programs
are included as inputs/costs when completing
templates
QUESTIONS TO ASK WHEN DEFINING
PROGRAMS:
 What are the key identifiable functions in my
department?
 Could they exist on a standalone basis?
 Do they have clear, definable clientele?
 Do they consume resources? Produce
revenue?
SAMPLE - HR PROGRAMS
Index Code(s)
Administrative Program Name
Payroll & HR Records
8025
Human Resource Information Systems
8025
Learning & Organizational Development and Employee Recognition
8026
Labour & Employee Relations
8025; 8027
Recruitment & Onboarding
8025; 8026
Compensation & Job Evaluation
8025
Pension & Retirement Services
8025; 7965
Employee Benefits
8025; 8015; 8010; 8011;
8016
Employee Health and Wellness
8025
SAMPLE - CO-OP & CAREER CENTRE PROGRAMS
Index Code(s)
Administrative Program Name
Arts Co-op
6202; 824380
Science Co-op
6202; 824380
SBE Co-op
6202; 7259; 824380
Career Centre – Career Development Programs and Services,
Students and Alumni
7206; 7205; 7251
Career Centre - Employer Relations and Recruitment
7206; 7205; 7251
Career Centre - Partnerships for Employment Career and Job Fairs
829518; 829535
Career Centre - Graduate Survey
7206
QUESTIONS?