Transcript Administrative sources used in the field of SBR in Slovenia Aleksandra Lešnjek Content of the presentation • History of setting up and using administrative registers •

Administrative sources
used in the field of SBR in
Slovenia
Aleksandra Lešnjek
Content of the presentation
• History of setting up and using
administrative registers
• Cooperation with administration
– Examples of good practice
• Today`s used main sources in SBR
Wiesbaden Group on Business Registers, OECD Paris, 2008
History of setting up and using
administrative registers
AJPES
Ministry of the Interior
SBR
1998
2002
POPULATION2003/ 04Business Register
1971
1976
INTRASTAT
2003
SORS
FARM. REG.
2003
1995
Enterprise Groups
TERRITORY
2007
1971
Ministry of the Environment
and Spatial Planning
Wiesbaden Group on Business Registers, OECD Paris, 2008
National Statistics act (1995)
• For the purpose of rational implementation of the national statistics
enables Statistical Office (SORS) to use identifiable individual data
from various administative data collections (of public and private
sectors) free of charge
• SORS can link administrative data collections by data collected by
surveys in order to keep and maintaine its own statistical registers
• Data from statistical registers may be used for statistical purposes
only (disseminated in agregated form)
• In practice SORS makes contracts with all relevant institutions for
receiving data in the prescribed e-form
Wiesbaden Group on Business Registers, OECD Paris, 2008
Cooperation with administration
Wiesbaden Group on Business Registers, OECD Paris, 2008
Statistical Advisory Committees (1)
• Established as professional methodological advisory
bodies with a long tradition
• Set up for individual fields of national statistics (currently
25)
• 340 outside members and 95 SORS members
• Members are appointed by the heads of institutions upon
SORS`s proposal
• Their work had significant impact on the development of
national statistics at expert level and in co-operation of
institutions to provide quality statistics
Wiesbaden Group on Business Registers, OECD Paris, 2008
Statistical Advisory Committees (2)
• Main tasks:
– To exchange knowledge about sources and
methodological solutions in implementing
surveys
– To discuss statistical programme
– To propose rationalisation of national
statistics
– To discuss classifications
– To discuss questions and initiatives of data
providers and data users
Wiesbaden Group on Business Registers, OECD Paris, 2008
Statistical Advisory Committee for
administrative sources
• Focuses on the field of collecting, using and harmonising data from
administrative sources for statistical needs an purposes
• Monitor the development and content of administrative sources
• Monitor legislation and good practices in the area of adm. sources
• Members are representatives of various institutions representing
primary keepers of adm. registers (AJPES, ministries, chambers,
Pension and Disability Insurace Institute, Health Insurance Institute,
Bank of Slovenia, Court Register etc.)
• Meetings 1-2 times/year
Wiesbaden Group on Business Registers, OECD Paris, 2008
Working group for business register
purposes
• Cooperation with the Agency of the Public Legal
Records and Related Services (AJPES) which is in
charge of keeping the Adm. Business Register (ABR)
– Issues regarding the introduction of Nace Rev. 2 in
ABR and SBR
– Issues of keeping and maintaining the ABR
– Development of structural survey for ABR
– Other important contents related to ABR
Group meets several times / year
Wiesbaden Group on Business Registers, OECD Paris, 2008
Other WG
• WG for main activity code in ABR (SORSAJPES)
• WG for institutional sector code in ABR
(SORS, AJPES, Ministry for Finance and
National Bank)
Wiesbaden Group on Business Registers, OECD Paris, 2008
Cooperation with AJPES in the field of Nace Rev.2
(1)
• Automatic reclassification 61%, survey 39%
– Methodology for the e-survey, WG
– Designing e-questionnaire, WG
– Programming the e-questionnaire, AJPES
– Realization of e-survey, data editing and
dealing with non-respondents, AJPES
Wiesbaden Group on Business Registers, OECD Paris, 2008
Cooperation with AJPES in the field of Nace
Rev.2 (2)
• The final response rate for the survey was 70%
• Non-respondents (mainly micro enterprises) were
reclassified on the basis of provisional conversion matrix
prepared by SORS or availably administrative data
• Data were forwarded from AJPES to SORS weekly
• AJPES sent units the Notification on reclassification at
the beginning of 2008 with the opportunity for enterprises
to object to the reclassification of their main activity code
in ABR
• Benefit for both institutions and all users of ABR and
specially for enterprises that recive when necessary only
one questionnaire for Nace Rev. 2.
Wiesbaden Group on Business Registers, OECD Paris, 2008
Plans for cooperation with AJPES in the
future – LU (1)
• The needs for regional data are more and more
important
• To provide quality regional statistics the sufficient
coverage of local units is required in ABR
• The number of registered local units in ABR is
decreasing
– Administrative burden
– Strict administrative procedures
Wiesbaden Group on Business Registers, OECD Paris, 2008
Plans for cooperation with AJPES in the
future – LU (2)
• SORS and AJPES agreed that radical changes in the
area of the coverage of local units in ABR are needed
– Amendment of the Act on Business Register is
planned
– The WG is preparing the amendments and also a
content of a new yearly structural ABR questionnaire
that will increase the quality of the important variables
keept in the ABR
Wiesbaden Group on Business Registers, OECD Paris, 2008
Main administrative sources used
in the field of SBR
Wiesbaden Group on Business Registers, OECD Paris, 2008
Administrative Business register
(ABR)
• Set up by SORS in 1976, since 2002 keept by AJPES
• Central data base on all registered legal units in Slovenia; up dated
daily as an OLTP database
• Units: legal units, local units of domestic business entities (LKAU
level), affiliates of foreign business entities
• All sections of NACE (exept family farms)
• Assignes a unique ID as a linking element in adm. files
• Assignes the main activity code and institutional sector code
• Legal base: Act on the Business Register
• Used for administrative, statistical, commercial etc. purposes
• Data is public available
Wiesbaden Group on Business Registers, OECD Paris, 2008
Sources for ABR
Courts
Companies
Ministries
Other natural
persons,
foundations
Chambers
Other natural
persons
Legal Acts
Govermental
units
Administrative
bodies
associations
Others
Administrative
Business
Register
Wiesbaden Group on Business Registers, OECD Paris, 2008
Annual accounts
• In accordance by laws certain kind of legal units
(75%) are obliged to submit annual accounts to
AJPES yearly in e-form for public viewing and
statistics requirements
• AJPES processes and disseminates the data
• Data for companies and sole proprietors are
provided on the AJPES website on the basis of
the Companies Law
Wiesbaden Group on Business Registers, OECD Paris, 2008
Court register
• Is keept by the Supreme Court
• The legislation stipulates that all legal persons must be registered in
the Court Register - data are daily transfered to ABR
• By entry into the court register, companies obtain the status of legal
persons
• Beside the ordinary variables, it comprises the structure of
ownership for all legal persons that are subject of entry in the
register and information of demografic events like take-overs,
mergers etc.
• It is a source of data for enterprise groups for identifying parent
companies of Slovenian limited liability companies (based on
ownership shares of parent companies in daughter companies);
non-residents legal and natural persons included
Wiesbaden Group on Business Registers, OECD Paris, 2008
Register of dematerialised securities (1)
• Central Securities Clearing Corporation was established by law
regulating the securities market for performing the services of
calculation, equalisation and providing payment on the basis of
securities transactions on organised sequrities market
• Is the first and only institution in Slovenia to provide central
securities custody services, clearance and settlement of securities
transactions and maintenance of the central registry of holders of
dematerialised securities in the Republic of Slovenia
• Keep the data on securities in the central IT data base (daily
updated)
• It is a source of data for identifying parent companies of Slovenian
joint stock companies (based on ownership shares of parent
companies in daughter companies); non-residents legal and natural
persons included
Wiesbaden Group on Business Registers, OECD Paris, 2008
Register of dematerialised securities (2)
Data on Slovenian joint stock companies (jsc)
• Data on the number and types of issued jsc’s shares
• Name, address on holders of the shares (legal units
and natural persons, residents and non-residents)
• Data on the number and types of holder’s shares
• Data on holder’s country of residence (ISO Standard)
• Information if the jsc quoted on the organised sequrities market
Wiesbaden Group on Business Registers, OECD Paris, 2008
Conclusion
• In the past SORS put a lot of efort in developing main administrative
registers and maked them operational
• Now SORS turned from the keeper of administrative sources to the
user and keeping the role of co-ordinator that uses them with the
possibility to rationalise and improve the national statistics
• Demand for statistical information is increasing, it is important to
manage the reporting burden of enterprises by activating
administrative sources
• To activate adm. sources it is not always a simple task but with
persistant co-operation positive results are inevitable
Wiesbaden Group on Business Registers, OECD Paris, 2008