Slide 1

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 2

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 3

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 4

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 5

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 6

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 7

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 8

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 9

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 10

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 11

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 12

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 13

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 14

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 15

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 16

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 17

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 18

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 19

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 20

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 21

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 22

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 23

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 24

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 25

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 26

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 27

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 28

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 29

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 30

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 31

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 32

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 33

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 34

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 35

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 36

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 37

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 38

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 39

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 40

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 41

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 42

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 43

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 44

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 45

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 46

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 47

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 48

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 49

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50


Slide 50

A briefing

to

The Permanent Secretary, Ministry of Education and
Skills Development
by
The Vice Chancellor, Professor Hilary I Inyang
The Botswana International University of Science and
Technology(BIUST)

Palapye, Botswana

August 27, 2014

1

BIUST PERFORMANCE AREAS FOR REPORTING
• Educational Excellence

• Research Productivity
• Socio-Economic Contribution
• External Professional Leadership
• Internationalization of Programmes and Personnel
• Diversification of Revenue Base
• Facilities Improvement
• Management Effectiveness
2

3

BIUST HAS MULTIPLE CONSTITUENCIES AND UTILITIES

MILLENNIUM
DEVELOPMENT
GOALS (MDGs)

AFRICAN UNION,
SADC
AfDB, AGENCIES
,
NMI, NEPAD AND
W ORLD BANK

Eradicate extreme
poverty and hunger

Africa Action Plan
(World Bank)

Achieve universal
primary education

Regional Economic
Development
Initiatives (e.g.:
ECOWAS, SADC,
etc)

Promote gender
equality and
empower women

NATIONAL AGENDA
BOTSWANA
USING NIGERIA AS
NATIONAL
AND
AN EXAMPLE
LOCAL
AGENDA
(PUBLIC/PRIVATE
(PUBLIC AND PRIVATE)
SECTOR)

•National
Vision 2016
Economic
Empowerment and
Development
(NEEDS)
•Strategy
Botswana

National Plan –
8 (NDP 10)
Vision-2020

AUST'S
BIUSTPROGRAMMES
PROGRAMS
AND
AND
UNITS
UNITS

ACADEMIC PROGRAMMES
Engineering
• School
College ofofEngineering
and Technology
• School
College ofofBasic
and Applied Sciences
Science
• College of Agriculture
Social Sciences/Management
• School
College ofofInformation
Technology
• Special
College ofProgrammes
Technology Management
and Entrepreneurship
and Seminar
Series studies
FOCUS
OF CENTRESCENTRES
FOCUS OF CROSS
DISCIPLINARY
Systems
•Petrochemical
Mineral Processing
and Petrochemical Systems

Reduce child
mortality

Strategies of the
Mandela
Nelson
ICSU-ROA
Plans
Institute (NMI) for
African development

Agenda
•7-Point
Botswana
Innovation Hub
(BIH)Economic
State

Improve maternal
health

AfDB Plans

Combat HIV/AIDS,
malaria and other
diseases

European Union's
Development
Agenda for Africa

•Development
Botswana
Strategy
(SEEDS)
Education
HUB

Ensure
environmental
sustainability

NEPAD Agenda on
science and tech. in
Africa

Develop a global
partnership for
development

UNESCO's
programmes on
tertiary education in
Africa

Empowerment and

Local Economic

•Empowerment
Botswana’s and
Development
Agenda 21
Strategy (LEEDS)

• Local
Development
STEP-B
Plans

Environmental and Urban Systems
Advanced Materials and Robotics Data
Analysis and Visualization
Cinematography and Culture
Biotechnology and Tropical Agriculture
Electric Power Systems
Remote Sensing and Space Technology
Bioinformatics and Medical Support
Construction Materials and Technology
INDUSTRIAL AND POLICY
SUPPORT PROGRAMMES
Entrepreneurship Programmes

• Entrepreneurship and Extension Programs
Linkages to African and other Centers of Excellence
Conferences and Publications
Outreach to High Schools and Private Firms

4

BIUST’S VISION ABOUT NECESSARY DISTRIBUTION OF GRADUATES AT VARIOUS EDUCATIONAL
ATTAINMENT LEVELS TO SUPPORT BOTSWANA’S ECONOMIC DIVERSIFICATION DRIVE (EDD)
(Note that the first requirement pertains to exemption for institutions like BIUST)

5

6

7

ADMITTED STUDENT POPULATION IN THE 2014/2015
ACADEMIC YEAR IN PALAPYE/SEROWE
Apply online at dumela.biust.ac.bw

355, 23%
760, 50%
223, 14%
193, 13%

UG First Years
UG Second Year
UG Third Years
Postgraduate Students

GENDER BREAKDOWN OF THE 2014/2015
EXPECTED STUDENT POPULATION
Apply online at dumela.biust.ac.bw

Undergraduate

Postgraduate

35%

33.5%
Female
Male
67.5%

65%

Female

Male

CURRENT STUDENT NUMBER STATUS AS OF 25/08/14
New Students 2014/2015
Level
1st year

Programme/Interest 1
BEng Civil and Environmental Engineering
BEng Computer Engineering
BEng Electrical and Electronics Engineering
BEng Energy Engineering
BEng Geological Engineering
BEng Industrial and Manufacturing Engineering
BEng Mathematics and Applied Mathematics
BEng Measurement and Instrumentation
BEng Mechanical and Aerospace Engineering
BEng Mechatronics
BEng Mining Engineering
BEng Telecommunications Engineering
BSc Biological Sciences
BSc Chemical Sciences
BSc Computer Science
BSc Earth and Environmental Sciences
BSc Environmental Sciences
BSc Geology
BSc Information Systems and Data Management
BSc Mathematics and Applied Mathematics
BSc Physics
Bsc Statistics

First year Total

Total
47
32
39
42
45
66
7
37
47
46
58
40
44
38
22
36
45
57
20
8
18
16
810

TOP SECONDARY SCHOOLS WHERE STUDENTS COME TO BIUST
Top Feeder Schools

Apply online at dumela.biust.ac.bw

NALEDI SENIOR SECONDARY SCHOOL

46

LETLHAKANE SENIOR SECONDARY SCHOOL

40

ST JOSEPH'S COLLEGE

36

GABORONE SENIOR SECONDARY SCHOOL

35

MATER SPEI COLLEGE

34

GOOD-HOPE SENIOR SECONDARY SCHOOL

33

SHASHE RIVER SCHOOL

32

LOTSANE SENIOR SECONDARY SCHOOL

26

MOLEFI SENIOR SECONDARY SCHOOL

25

LEDUMANG SENIOR SECONDARY SCHOOL

25

FRANCISTOWN SENIOR SECONDARY SCHOOL

23

MASUNGA SENIOR SECONDARY SCHOOL

23

MADIBA SENIOR SECONDARY SCHOOL

21

MOSHUPA SENIOR SECONDARY SCHOOL

21

LOBATSE SENIOR SECONDARY SCHOOL

20

MOGODITSHANE SENIOR SECONDARY SCHOOL

19

MATSHEKGE HILL SENIOR SECONDARY SCHOOL

19

MAUN SENIOR SECONDARY SCHOOL

19

MMADINARE SENIOR SECONDARY SCHOOL

18

MOEDING COLLEGE

17

KAGISO SENIOR SECONDARY SCHOOL

16

MOENG COLLEGE

16

GHANZI SENIOR SECONDARY SCHOOL

13

OTHER

226

NATIONALITY OF POSTGRADUATE APPLICANTS FOR
THE 2014/2015 ACADEMIC YEAR
Apply online at dumela.biust.ac.bw

0.5%
Botswana

Ghana

0.5%

Kenya

0.5%
0.9%

93.9%

Liberia

1.9%

Namibia

3.3%
0.5%
0.5%

Nigeria
0.9%

South Africa
Zambia
Zimbabwe
(blank)

CURRENT EXPECTED STUDENTS POPULATIONS AS
OF 25/08/14

International students accepted first year
Total Undergraduate
Total Postgraduate (accepted thus far)
Existing Postgraduates
Total Student Body

38
1226
264
37
1527

CURRENT STUDENT APPLICANT NUMBERS IN VARIOUS FIELDS AS OF 25/08/14
2nd year

BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BSc EARTH AND ENVIRONMENTAL SCIENCES
BSc GEOLOGY
2nd year Total
Third Year
BEng COMPUTER ENGINEERING
BEng ENERGY ENGINEERING
BEng GEOLOGICAL ENGINEERING
BEng MINING ENGINEERING
BEng TELECOMMUNICATIONS ENGINEERING
BSc APPLIED MATHEMATICS
BSc APPLIED SCIENCES
BSc EARTH & ENVIRONMENTAL SCIENCES
BSc GEOLOGY
Third Year Total
Undergraduate Students
Total First Years
Total Second Years
Total Third Years
Postgraduate Students
ICT
SCIENCE
ENGINEERING
MANAGEMENT
TOTAL
Second Year (including new students admitted 2 nd Year)
PROGRAMME OF STUDY
Computer Engineering
Energy Engineering
Geological Engineering
Mining Engineering
Telecommunications Engineering
Applied Mathematics
Applied Sciences
Earth and Environmental Sciences
Geology
TOTAL

5
7
11
2
1
26
18
24
37
28
40
13
19
18
26
223
810
193
223
27
70
97
70
264
TOTAL
13
31
31
35
21
9
19
15
19
193

WHERE WE GET ENQUIRIES FROM

Apply online at dumela.biust.ac.bw

SELECT INSTITUTIONS WHERE OUR STUDENTS HAVE COME FROM
Undergraduate
UNIVERSITY OF BOTSWANA
UNIVERSITY OF LIBERIA
CPUT
ZIMBABWE SCHOOL OF MINES
UNIVERSITY OF THE WITWATERSRAND
CENTRAL UNIVERSITY OF FREE STATE
BOTSWANA COLLEGE OF AGRICULTURE
ROADS TRAINING CENTRE
COLLEGE OF ENGINEERING & TECHNOLOGY
TSHWANE UNIVERSITY OF TECHNOLOGY
COMPUTER SHIKSHA NIKETAN
UNIVERSITY OF PRETORIA
CYPRUS INTERNATIONAL UNIVERSITY
UNIVERSITY OF VENDA
DALHOUSIE UNIVERSITY
GIPS
METROPOLITAN UNIVERSITY
SECONDARY SCHOOL

Postgraduate
4.46%
0.62%
0.15%
0.15%
0.15%
0.15%
0.15%
0.25%
0.46%
0.5%
0.5%
0.15%
0.15%
0.15%
0.15%
0.15%
0.15%
92.31%

UNIVERSITY OF VENDA
ABM UNIVERSITY COLLEGE
AMITY UNIVERSITY
BOTSWANA ACCOUNTANCY COLLEGE
BOTSWANA COLLEGE OF AGRICULTURE
CURTIN UNIVERSITY AUSTRALIA
FUT MINNA
GOBOJANGO
LIMKOKWING UNIVERSITY
MELBOURNE UNIVERSITY
MISSOURI UNIVERSITY OF SCIENCE
NORTH-WEST UNIVERSITY
OXFORD BROOKES UNIVERSITY
RHODES UNIVERSITY
UNIVERSITY OF LEEDS
UNIVERSITY OF BOTSWANA
UNIVERSITY OF DAR ES SALAAM
UNIVERSITY OF JOHANNESBURG
UNIVERSITY OF NAMIBIA
UNIVERSITY OF NORTHWEST
UNIVERSITY OF READING
UNIVERSITY OF SOUTH WALES
UNIVERSITY OF SUNDERLAND
UNIVERSITY OF VENDA
UNIVERSITY OF ZIMBABWE

1.9%
2.9%
1.0%
2.9%
8.7%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
48.5%
1.0%
1.9%
1.0%
1.0%
1.0%
1.0%
1.0%
1.9%
1.9%

UNDERGRADUATE INTERNATIONAL STUDENT PROFILE
3%
Apply online at dumela.biust.ac.bw

10%

3%

6%
6%

13%

INDIA
KENYA
LESOTHO
LIBERIA

3%

MALAWI

3%

NIGERIA
TANZANIA

6%

ZAMBIA
50%

ZIMBABWE

TARGETED INSTITUTIONAL PROFILE OF BIUST THAT REQUIRES IMMEDIATE
ENGAGEMENT OF QUALIFIED STAFF AT BOTH INTERIM AND REGULAR MODES, SOME
OF WHOM ARE NOT AVAILABLE IN BOTSWANA

GROWTH PHASE

18

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

(1/3)

RESULT AND FOLLOW-UP PLANS

DEPARTMENT OF RESEARCH,
SCIENCE AND TECHNOLOGY
(DRST) OF THE MINISTRY OF
SCIENCE, INFRASTRUCTURE
AND TECHNOLOGY (MIST)

(Palapye,  A joint workshop for selected primary teachers.
Gaborone,  Planning of a collaborative programme with the Center for Public Awareness of
August,
Science of the Australian University.
2013)
 Subsequently the African Science Circus was held in Gaborone late March, 2014

BOTSWANA SECONDARY
SCHOOL GUIDANCE
COUNSELLORS

(Palapye,
 Award of prizes to the best-performing counselors.
Botswana,
 Promotion of collaboration among secondary educational sector stakeholders.
January 16 Plans to host the event annually and expand training component
17, 2014)

BOTSWANA QUALIFICATIONS
AUTHORITY (BQA), THE
HUMAN RESOURCES
DEVELOPMENT COUNCIL
(HRDC), AND THE TERTIARY
EDUCATION COUNCIL (TEC)

(Palapye,  The Councils of these bodies were hosted by BIUST.
Botswana,  Appreciation of the BIUST governance structures and activities by the joint
January 24, Boards.
2014)
 Interest in involving BIUST in improvement of other academic institutions.

(Gaborone,
Botswana,
February 8,
2014)
(Gaborone,
Botswana,
RENTSE FOUNDATION
BOTSWANA, KEYNOTE SPEECH
March 1,
2014)
(Gaborone,
Botswana
BOTSWANA POWER
CORPORATION (BPC)
March 6,
2014)
RAINBOW SECONDARY
SCHOOL, PRIZE GIVING
CEREMONY-KEYNOTE
ADDRESS

 Identification of excellent graduating secondary schools students.
 Offer of 15 scholarships to graduating students.
• Participation of BIUST senior management team in this non-profit event.
• Promise by BIUST to help Rentse Foundation on the design of affordable houses
for the poor and destitute in Botswana.
 Assessment of BPC’s expansion plans and technical challenges.
 Identification of research and policy support issues and areas of collaboration
such as coal mining, processing and use; environmental impact.
19
 BIUST will develop and submit grant proposals.

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY
BOTSWANA
TELECOMMUNICATION
CORPORATION (BTC)
DEBSWANA

INSTITUTE OF HEALTH
SCIENCES
BOTSWANA
CONFEDERATION OF
COMMERCE INDUSTRY
AND MANPOWER
(BOCCIM)

LOCATION
AND DATE
(Gaborone,
Botswana,
March 7, 2014)
(Gaborone,
Botswana,
March 11,
2014)
(Palapye,
Botswana
March 12,
2014)
(Gaborone,
Botswana,
March 13,
2014)

(2/3)

RESULT AND FOLLOW-UP PLANS
 Identification of areas of mutual interest such as e-learning, technical programme extension
centers, and service on educational program advisory boards by BIUST.
 BTC to study BIUST proposals and identify areas of deeper collaboration
 Highlight of BIUST research, development, skills development and industrial support programmes.
 Identified areas of possible technical support to Debswana being excavation processes, tailing
beneficiation, polishing and cutting technology.
 Debswana to commission its technical personnel to collaborate with BIUST.
 Keynote address on health and environmental issues that affect Batswana by the BIUST VC.
 Plan to involve BIUST in training of health personnel under the auspices of HIS.
 Meeting to configure mechanisms for engagement of the private sector in Botswana.
 Skills development for industry services on BIUST programme advisory boards and funding of
programmes by industry were discussed.
 BIUST will participate in annual conference planned by BOCCIM.

 Analysis of expansion plan of the Mine and technical requirements.
 Areas of possible technical contributions by BIUST through funding projects include coal excavation
MORUPULE COAL MINE,
(Palapye,
rates, blast design for opening cast mining, tailings management, coal pelletizing, washing and
PALAPYE
Botswana,
processing technology, subsidence control and room and pillar design for revenue and safety
March 18,2014)
optimization.
 Program proposal to be developed and submitted by BIUST.
(Selibi-Phikwe,  BIUST is a collaborator with BCL on the BOMMERC project and will be performing research therein.
BAMANGWATO
Botswana,
 One of the BIUST extension centers will be sited at BCL faculty.
CONCESSIONS LTD. (BCL)
March 21,
 BIUST will develop specific research proposals as a component as a component of the BOMMERC
MINE, SELIBI-PHIKWE
2014)
programme.
(Gaborone,
BA ISAGO UNIVERSITY IN
 The Keynote Address was delivered by the BIUST VC
Botswana,
COLLABORATION WITH
 Event provided opportunity to analyze educational sector issues of Botswana.
20
March 24,
HRDC
 Specific proposals were discussed in the context of the new Educational Strategy.
2014)

ENGAGEMENTS WITH BOTSWANA ORGANIZATIONS
AGENCY

LOCATION
AND DATE

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)

(Gaborone,
Botswana,
March 31,
2014))

MINISTRY OF
EDUCATION AND SKILLS
DEVELOPMENT (MOESD)
(Gaborone,
Botswana, April
CONFERENCE ON
3, 2014)
EDUCATION AND
TRAINING STRATEGIC
PLAN (ETSSP)
PALAPYE LOCAL
(Palapye,
AUTHORITIES AND
Botswana, April
COMMUNITY
8, 2014)
BOTSWANA
INVESTMENT AND
TRADE CENTRE (BITC)

MASCOM

OODI COLLEGE OF
APPLIED ARTS AND
TECHNOLOGY (OCAAT)

(3/3)

RESULT AND FOLLOW-UP PLANS






Briefing of the Hon. Minister and leadership team to MOESD by the BIUST VC and
management team on the 6-month (August, 2013-March, 2014) progress made by BIUST on
strategic and technical initiatives.
Participation of BIUST Vice Chancellor and Interim Associate Deputy VC in forums to configure the
ETSSP (2012-2018)
Service on the Plenary Panel and fielding of questions on BIUST programmes and strategies by the
VC.
Realignment and formulation of BIUST strategic plan elements to match and respond to the new
2012-2018 MOESD Education and Trainning Strategic Plan (ETSSP)





Address and consultation of the Palapye Kgotla by the BIUST Management led by the VC
Solicitation of involvement of the Palapye host community in BIUST development
Agreement by BIUST Management to provide some jobs and services to the host community.

(Gaborone,
Botswana, April
9, 2014)






Presentation of BIUST strategy by the VC and BIUST team
BITC-BIUST Joint Programme on Policy support to Botswana to enhance EDD underway.
BITC-BIUST branding programme (international) for attraction of business to Botswana
BITC-BIUST national programme on skills development

(Gaborone,
Botswana, April
9, 2014)








Presentation by BIUST VC with input by BIUST Management team
MASCOM postures on BIUST academic advisory boards and to provide material support to BIUST
E-learning, telecom research, infrastructure research of interest to MASCOM
BIUST to develop institutional proposal and submit to MASCOM
BIUST VC and Management leadership met with leadership of OCAAT
Plan to collaborate on training of OCAAT lecturers, joint professional events and BIUST relocation
implementation
Linkage programme for admission of OCAATs graduates by BIUST

(Oodi,
Botswana, April
10, 2014)



21

AGREEMENTS AND PLANS MADE WITH THE BOTSWANA MINISTRY OF EDUCATION (MOESD) AT
THE SEPTEMBER 5, 2013 MEETING IN GABORONE THAT ARE PRESENTLY CONSTRAINED BY LACK
OF EXEMPTION FROM CURRENT ARDUOUS IMMIGRATION PROCESSES
ITEM

ACTION

3.3.12  BIUST to collaborate with BITRI to
access research funding
 BIUST to approach BITRI to assist in
developing guidelines for the issuance
of funding
4.6
 BIUST to work with Ministry to prepare
presentation on rationalisation of
parastatals
 MOESD to arrange presentation to be
made
to
cabinet
by
Minister,Chairperson and VC
4.3

4.2

3.3.7

3.3.9

 The Ministry to arrange for VC briefing
on BEAC, Economic Committee of
Cabinet and HLCC
 Minister to host BIUST leadership once
a quarter
 BIUST to assist in utilisation of optic
fibre that is to be transferred from BTC
to BOFINET
 BIUST to meet and collaborate with
several institutions – BOBS, NAFTECH,
BOTECH, UB
 BIUST to collaborate and dialogue with
Ministry MoeSD on the next steps
further to recent decision taken to
covert BCA into a fully-fledged
university
 BIUST to immediately contact MoeSD
on timely preparation of MoeSD Annual
Science Fair
 BIUST to assist community participation
by
assisting
to
patent
and
commercialise prototype products.
About 28 are ready

RESPONSIBILITY
BIUST
BIUST

MOeSD/BIUST

MOeSD

MOeSD

MOeSD

IMPLEMENTED( ) AND PLANNED ( )BIUST RESPONSE ACTIONS
Creation of a BIUST R&D structure that includes a Directorship for Research
Proposals
Development.
Designation of administration space in Palapye for required operations.
Interim hiring of DVC for ORDE and Director of Research Proposals Development for this
national program.
Development of a full document on prospective contributions of BIUST to BOTSWANA’s
VISION 2016, NDP-10, 1994 Revised national policy on education (RNPE), Botswana
Economic Advisory Council (BEAC) actions plans and Botswana Economic Diversification
Drive (EDD).
Development of a brief edition of the above-mentioned document suitable for a short joint
presentation with MOeSD to the BOTSWANA Cabinet and other high-level bodies.
Meeting with MOeSD and Council Chair to complete plans.
Configuration of internal management structure of BIUST with Council approval, to ensure
that plans and deliverables promised to these important bodies will be made within a
reasonable time-frame.
Hiring of management staff in critical positions to ensure reportable progress.

BIUST

Meeting with BIUST Interim Senate to agree on the creation of the College of Information
Technology to provide discipline coverage of relevant technical issues for BOFINET.
Engagement with BTC and BOFINET on technical issues.
Refinement and improvement of the organizational structure of BIUST with Council approval,
to begin with 2014/2015 budget to prove capacity to incorporate major technical institutes.

MoeSD/BIUST

Hiring of interim and fixed-term staff in critical existing and requested positions to ensure
capacity to plan internal operations and external contributions to MOeSD programs as well
as others; and request for Immigration/Labour exemption through MOESD.

BIUST

PS/BIUST

Empowerment of the BIUST Directorate of Pre-University Programs and its expansion
Director of Extension and Regional Technical Support Centres to continuously contribute to
Science Fairs and other programs.

BIUST

Urgent formalization of BIUST internal organizational structure and interim hiring of ORDE
leadership.
Hiring of Director of Intellectual Property Licensing and Technology on an interim basis.
Meeting with Head of Botswana Bureau of Standards to review information on targeted
products.

SCHEDULE
Done
Done
Nov., 2013
Sept., 2013

Sept., 2013
Oct., 2013
Oct., 2013

Nov., 2013
Done
Nov., 2013
Oct., 2013

Nov., 2013

Oct.,2013

Nov., 2013
Nov., 2013
Oct.,
22 2013

PLANNED LOCATIONS OF BIUST TECHNOLOGY EXTENSION
AND OUTREACH CENTRES IN EVERY DISTRICT AND SOME
TOWNS OF BOTSWANA
BOTSWANA DISTRICTS AND MAJOR TOWNS

= BIUST PERMANENT CAMPUS

= PROSPECTIVE BIUST TECHNOLOGY EXTENSION CENTER

= BIUST TEMPORARY SITE

Letlhakeng

Jwaneng

23

18

COMPONENTS OF PROGRAMMES AT BIUST TECHNOLOGY
OUTREACH AND EXTENSION CENTERS

Figure 3

•Specialized technical training on entrepreneurship by lecturers from the
Engineering Technology Institute of BIUST.
•Widescreen broadcast of some lectures delivered at Palapye, some of
which can be later used by registrants for credit at the BIUST campus.
•Coordinating centers of BIUST research and entrepreneurship projects,
especially those that involve field work in the districts
concerned(STARTED).
•Serve as bases for monitoring, and recruitment of talented students from
secondary (high) schools in the districts concerned.
•Public education and enlightenment activities such as science fairs,
district technology expositions, technical career advisories and
environmental/hazard warnings(STARTED).
24

CURRENT BIUST CAMPUS FACILITIES IN PALAPYE

25

REFURBISHED STATUS OF THE ABANDONED SEKGOMA
HOSPITAL

26

FACILITIES BEING REFURBISHED BY BIUST AT ABANDONED SEKGOMA
HOSPITAL SITE TO HOUSE STUDENTS

27

ENGAGEMENT OF YOUTH WORK BRIGADE IN FACILITIES RENOVATION IN
SEROWE/PALAPYE (UPCOMING) FOR USE BY BIUST

28

EXPLANATIONS TO THE PRESS ABOUT ONGOING FACILITIES
REFURBISHMENT AT SEKGOMA IN JULY, 2014

29

TRACKING TARGETED COST/BENEFIT RATIO AND
REVENUE DIVERSIFICATION NEEDS OF BIUST

30

A PLAN (RECOMMENDATION ) FOR 2014/2015 BUDGET PROVISION
• REQUIRED OPERATIONAL 2014/2015 BUDGET = P498.5 MILLION
• OPEX BUDGET (2014/2015) PROVIDED BY MOESD = P364 MILLION
• BUDGET SHORTFALL TO BE COVERED BY BIUST INTERNALLY GENERATED REVENUE =

P134.5 MILLION

• Requested Remittance of 2013/2014 Tuition to BIUST From MOESD

+ P6.0 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees to be
Provided by DTEF for 1140 (660 new students, 80 transfer students
and 400 currently enrolled students) Botswana Undergraduate
Students at P65,000/student

+ P74.1 Million

• 2014/2015 Academic Year Tuition/Room and Board and Fees Provided
by DTEF for 300 Botswana Postgraduate Students (250 Masters at P54,
000 per student and 50 Doctoral studies at P51, 000 per student)

+ P16.0 Million

• 2014/2015 Research/Teaching Assistantship Stipends for 300
Botswana Postgraduate Students at P12,000 per student per Month

+ P43.2 Million

• 2014/2015 Targeted Revenue from Foreign Postgraduate Students at
P54, 000 per student per year for 100 students (25% of total PG students)

+ P5.4 Million

• 2014/2015 Targeted Revenue from Foreign Undergraduate Students
at P80, 000 per student per year for 200 students

+ P16.0 Million

• 2014/2015 Cost of Meals and Associated Services

P27.2 Million
BALANCE = 0.00

31

RISKS ASSOCIATED WITH DELAYED/IN APPROPRIATE
STAFFING OF BIUST
a) INSTITUTIONAL ACCREDITATION RISKS
b) IMPAIRMENT OF RESPONSE ACTIONS TO AUDITS
c) PRE-EMERGENCE POOR RANKING AND INSTITUTIONAL
REPUTATION
d) LACK OF CAPACITY TO DIVERSIFY THE REVENUE BASE
e) SATISFACTION OF LEGAL REQUIREMENTS AND
AGREEMENTS

32

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System Inception report
• BIUST Annual Report 2012
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
33

13

BIUST STAFF MAKEUP UPON MATURITY AS PLANNED
IN THE 2009 AUCC CONSORTIUM FINAL REPORT TO
THE BOTSWANA GOVERNMENT

BIUST STAFF BUILD-UP FROM INCEPTION TO MATURITY
AS PLANNED IN THE 2009 AUCC-LED CONSORTIUM
FINAL REPORT TO THE BOTSWANA GOVERNMENT

34

35

36

37

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (1)

38

ACCOMPLISHMENTS OF BIUST OVER THE PAST ONE YEAR IN A PROGRESS TREND
THAT SHOULD NOT BE SLOWED DOWN BY LACK OF EXEMPTION (2)

39

2.1 Interim Appointment or Special appointment means an
appointment of a suitably qualified person to a vacant or non-preexisting supervisory, professional or academic position for a period not
exceeding 12 continuous months.
2.2 Acting appointment means a temporary appointment of an
individual to a vacant supervisory, professional or academic position for
a period not exceeding 12 continuous months, where the incumbent is
temporarily unavailable but is expected to return.
2.3 Appointing Authority means the appointing authority as defined in
the University Statutes, save that the appointing authority for interim
and acting appointments shall be the vice chancellor or his designate.
2.4 Permanent Employee may be an employee employed on contract or
permanent and pensionable basis
2.5 Internal Candidate: a person who, at the time of consideration, is a
member of BIUST staff
2.6 External Candidate: a person who, at the time of consideration, is
not a member of staff at BIUST
40

MID TO SENIOR PERSONNEL AT BIUST, THEIR RANKS AND NATIONALITIES
(NOTE THAT THIS SHOWS THAT EVEN WITH THE INTERIM APPOINTMENTS, THE EXECUTIVE/SENIOR
LEADERSHIP OF BIUST IS DOMINATED OVERWHELMINGLY BY BATSWANA AT THE LEVEL OF ABOUT 60%)
POSITION
1
2
3
4
5

BIUST OFFICE

NAME

COUNTRY OF ORIGIN

Vice Chancellor
Deputy Vice Chancellor Academic Affairs
Deputy Vice Chancellor Finance and Administration
Interim Associate Provost /Dean, College of Engineering
Interim Associate Provost AA/Director, Pre-University
Programmes
Dean, College of Science
Interim Dean, College of Information and Technology
Interim Associate Dean/Director, Enrolment Management

Office of the Vice Chancellor
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Hilary I. Inyang
Prof. Dennis Siginer
Dr. Shabani Ndzinge
Prof. James Katende
Dr. Haniso Motlhabane

US/Nigeria
US/Turkey
Botswana(Departed)
Uganda
Botswana

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. John Cooke
Prof. Heiko Schroeder
Mr. Maurice Garde

South Africa
Germany
Ireland

9
10
11
12
13
14
15
16
17
18
19
20
21

HOD, Interim Associate Dean, Mining, Geological Energy
Interim Associate Dean, College of Engineering
Director, Legal Services
Director, Human Resources
Director, Financial Services
Director, Internal Audit
Director, Physical Planning and Campus Facilities
Director, Library Services
Director, Communications and Public Affairs
Acting Director, Procurement
Director, Information and Communications Technology
Director, Registry Services (about to report)
HOD, Interim Electrical, Electronic Telecommunications
Engineering

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of the Vice Chancellor
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of the Vice Chancellor
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.

Prof. Tunde Oladiran
Prof. Shedden Masupe
Ms. Obolokile Sekga
Ms. Lucy Machiba
Mr. Godfrey Molefe
Ms. Lesedi Lesetedi
Mr. Mpho Mphengula
Mr. Clemence Namponya
Mr. Peloentle S. Kebaswele
Ms. Precious Mosarwe
Mr. Mark Makombe
Mr. Hlomani Lobopo
Prof. Frank Ibikunle

Nigeria
Botswana
Botswana
Botswana(Departed)
Botswana
Botswana
Botswana
Malawi
Botswana
Botswana
Zimbabwe
Botswana
Nigeria

22
23
24
25
26

HOD, Mathematics and Statistics
HOD, Environmental Science

Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration
Office of Academic Affairs/Conti. Ed.
Office of Academic Affairs/Conti. Ed.
Office of Finance and Administration

Prof. Alphonse Amey
Prof. Elisha Shemang
Mr. Onkabetse Modungwa
Ms. Gaafele Mochabo
Ms. Olivia Brooks

Ghana
Nigeria
Botswana
Botswana
Botswana

Mr. Mothusi Mashumba
Mr. Dudley Senabye
Mr. Varkey George
Ms. Tshegofatso Kesamong

Botswana
Botswana
India
41
Botswana

6
7
8

27
28
29
30

MANAGERS AT BIUST

GUIDELINES AND PROCEDURES FOR THE
APPOINTMENT OF SPECIAL / INTERIM STAFF

GUIDELINE TITLE:

Guidelines for Special / Interim Appointments

EFFECTIVE DATE:

____ JUNE 16, 2014_____________

RESPONSIBLE UNIVERSITY OFFICER:

Vice Chancellor

RESPONSIBLE PROCESSING OFFICE: Directorate of Human Resources

42

TERMS OF PART IX CLAUSE 39 & 40 OF THE
BIUST STATUTES
(39) “The Vice Chancellor may, in the event that he is satisfied that
exceptional circumstances require, and on the recommendation of
any academic, support or other unit of the University, appoint any
person as a member of staff of the University for a period of not
exceeding twelve (12) months”
(40) “Appointments made under this provision shall be reported
periodically to the Staff Appointments and Promotions
Committees”

43

44

EVIDENCE THAT BIUST POSTURES TO EMPLOY BATSWANA EVEN WHEN THEY HAVE TO BE
TRAINED TO MEET THE TECHNICAL/EXPERIENCE REQUIREMENTS OF POSITIONS AT BIUST

45

REQUIREMENTS FOR ACHIEVEMENT OF THE BIUST MISSION
1. Timely transfer of allocated budget funds to BIUST to support
scheduled programmes and projects.
2. Issuance of one-year work permits to special appointees in
academic and support positions to jump start programmes in
order to stay on schedule.
3. Exemption of BIUST from some regular labour processing
requirements just as was done for UB College of Medicine in
order to achieve Institutional performance targets.
4. Assurance that more restrictive external management control
policies will not be created by government to constraint BIUST
operations.
5. Minimization of rumors and elimination of sabotage as a means
by which disgruntled BIUST personnel interact with government
officials to damage programmes
46

GOVERNANCE HIERARCHY OF BIUST
•
•
•
•
•
•
•
•
•
•

The BIUST Chancellor
BIUST Council (quarterly meetings)
The Vice Chancellor
The Executive Leadership Team (weekly meetings)
The Academic Senate (Bi-weekly meetings)
The Vice- Chancellor’s Cabinet (weekly meetings)
The Administrative Academic and Research Units
Advisory Boards of Colleges and Departments
Internal Associations of Staff and Students
Students Representative Council
47

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (1)
Pre-existing document or process

•
•
•
•
•

Recently introduced or improved document
or process

The BIUST Act (2005)
The BIUST Charter
Performance Indexing System (score card)
The Strategic Plan
Operational Policies (described in documents)
•
•
•
•
•
•
•
•

Human Resources Plan (draft)
Terms and Conditions of Service (draft)
Academic Policies (Senate’s primacy)
Financial Management Policies (including audits)
Conflicts Resolution Policies
Procurement Policy
Health and Safety Management Policy
Communications Policy

• Enrolment Plan (detailed)

48

KEY STRATEGIC AND OPERATIONAL DOCUMENTS OF BIUST (2)
•

Campus Master Plan

• Campus Facilities Development Plan (detailed)
•

Interim Staffing Plan

•

Revenue Diversification Plan

•

Research and Entrepreneurship Intensification Plan

• Internationalization Plan
• Student Representative Council Constitution
• Performance Management System (inception report)
• BIUST Annual Report (2012)
• BIUST VC’s Quarterly Report to Council
• Management Letter/Audit Reports (latest edition)
49

CONTENT FOR REQUEST OF EXEMPTION
1.1.

Objectives
The objectives of this application by BIUST are as follows.
a. To request that the Hon. Minister of Labour Affairs of the Republic of Botswana acting on behalf of the Government,
grant the Botswana International University of Science and Technology (BIUST) exemption from foreign personnelspecific employment justification processes that have continued to delay operation of BIUST as a research-intensive
international university that should serve as a high-level skills development engine for Botswana’s economic
development programmes.
b. To request that the Hon. Minister of Labour and Home Affairs endorse Part IX Clauses 39 and 40 of The BIUST Statutes
that derives from the BIUST Act of Parliament of 2005 which in recognition of the special status and circumstances of
BIUST, grants the BIUST Management under the leadership of the Vice Chancellor, the authority to make special
appointments (Visiting Appointments, Adjunct Appointments, Interim Appointments, etc) with or without formal
recruitment processes as required by expediencies for periods up to 12 months, renewable once, provided that these
special appointments in total, do not exceed 20% of staff recruitments to administrative/technical support positions and
30% of recruitments to academic and research positions in any given academic year. The BIUST Statutes specifically state
that:
 (39) “The Vice Chancellor may, in the event that he is satisfied that exceptional circumstances require, and on
the recommendation of any academic, support or other unit of the University, appoint any person as a
member of staff of the University for a period of not exceeding twelve (12) months”
 (40) “Appointments made under this provision shall be reported periodically to the Staff Appointments and
Promotions Committees”
c. To demonstrate the continuing effort of BIUST on all-inclusive staff development, BIUST has given special consideration
to qualified Batswana by limiting the foreign staff/Batswana staff ratio in administrative/technical support positions to
levels not exceeding 30% / 70% along with aggressive recruitment of Batswana BIUST fellows who were sent abroad to
study for advanced degrees for subsequent return to support the country. BIUST now has identified about 50 who are
continuing their advanced study overseas. Figure 1 indicates this continuing process. Six (6) have completed their studies
and returned to faculty positions at BIUST under the initiative of the new Vice Chancellor of BIUST.
50