Welcome! My Benefits Orientation Great Benefits for Great People Benefits Orientation Eligibility Requirements .75 to 1.0 FTE Full-Time (30-40 hours per week) .5 to .7 FTE Part-Time (20-29 hours per week) Casual Pool (or.
Download ReportTranscript Welcome! My Benefits Orientation Great Benefits for Great People Benefits Orientation Eligibility Requirements .75 to 1.0 FTE Full-Time (30-40 hours per week) .5 to .7 FTE Part-Time (20-29 hours per week) Casual Pool (or.
Slide 1
Welcome!
My Benefits Orientation
Great Benefits for
Great People
Benefits Orientation
Slide 2
Eligibility Requirements
.75 to 1.0 FTE
Full-Time
(30-40 hours per
week)
.5 to .7 FTE
Part-Time
(20-29 hours per
week)
Casual Pool
(or less than 20 hours per
week)
Medical
Y
Y
N
Dental
Y
Y
N
Vision
Y
Y
N
Flexible Spending Accounts
Y
Y
N
Life Insurance
Y
Y
N
AD&D
Y
Y
N
Voluntary Supplemental Life Insurance
Y
Y
N
Long-Term Disability
Y
Y
N
Cancer, Heart & ICU
Y
Y
N
LegalShield
Y
Y
N
403(b)
Y
Y
Y
457(b)
Y
Y
Y
Tuition Reimbursement
Y
Y
N
Employee Assistance Program
Y
Y
Y
Benefit
Benefits Orientation
Slide 3
Who Can Be Covered
•You
•Your Spouse
•Domestic Partner*
•Your dependent children (including
adopted and step-children) to age 26
•You must complete the DP affidavit
process before DP coverage can begin
Benefits Orientation
Slide 4
When Are Benefits Effective
First of the Month Following Date of Hire or Eligibility Date
•
Medical
•
Dental
•
Vision
•
Flex
•
Life Insurance
•
Company paid
•
Supplemental Voluntary Life guaranteed amount for newly eligible employees
(Underwriting must be completed for excess life insurance and will be effective
upon approval)
•
AD&D
•
LTD (1st of the month following 1 year benefit eligible status)
•
LegalShield
•
Washington National (Underwriting must be completed for coverage and will be effective
upon approval)
•
Retirement Plan
•
Company Contribution in 403b plan (1st of the month following 1 year benefit
eligible status)
•
Your Contribution
Benefits Orientation
Slide 5
Enrollment Deadline
•31 days from hire date/date of benefit eligibility
•Enroll online
•Benefits elected are in effect as follows:
• Flexible Spending Accounts – through Dec. 31, 2012
• All other elections – through July 31, 2012
• Retirement Plan- Your contributions are in effect until you
make a change
•Once elections are made, there cannot be any changes made,
unless there is a qualifying event.
•Open Enrollment for next plan year will be in July for all plans except
Flexible Spending Accounts
Benefits Orientation
Slide 6
Qualifying Events
(Contact Benefits within 31 days of the event)
Marriage, Legal Separation, Divorce, Death
Birth, legal adoption, or placement of a child in the home
Death of your spouse, domestic partner, or dependent
child
Change of Dependent Child Status – your child reaches
the age limit for coverage or they obtain other coverage
Open enrollment of a spouse or domestic partner
Benefits Orientation
Slide 7
Change of your employment status or the employment
status of your spouse or domestic partner examples:
• Regular full time to regular part time status
• Regular part time to regular full time status
• Casual pool to regular status or regular status to
casual pool
• Temporary to regular status or regular status to
temporary
• Beginning or end of Leaves of Absence
These are not all the Qualifying Events – Call Benefits to
find out if your event is a Qualifying Event
Benefits Orientation
Slide 8
Health Insurance
Benefits Orientation
Slide 9
Dental
Benefits Orientation
Slide 10
Vision
Benefits Orientation
Slide 11
Flexible Spending Accounts
How They Work:
• Set aside a portion of your paycheck before taxes
are withheld
• Money deposited into an account for you held with
plan administrator
• That money used to pay for
• unreimbursed health care expenses
• dependent day care expenses
Why Participate:
• Saves you money because you don’t pay taxes of
what you save
Benefits Orientation
Slide 12
Flexible Spending Account Limits
Healthcare FSA
Maximum Annual Contributions: $3,000.00
Eligible Expenses:
• Deductibles, co-pays and other expenses
not covered by insurance
• Prescription drugs and medical supplies
• Dental, orthodonics
• Vision, eye glasses, contacts, eye surgery
Benefits Orientation
Slide 13
Flexible Spending Account Limits
Dependent Day Care FSA
Maximum Annual Contributions:
$5,000.00 married/joint return
$2,500.00 married/separate return
Eligible Expenses: Child care, non-residential summer
camps, and elder care that you find
necessary to work
Eligible Dependents: A child under age 13 that you can
claim as a dependent. A spouse or
other dependent who is physically
or mentally incapable of caring for
self
Benefits Orientation
Slide 14
Know Your Plan’s Details
•
FSA elections only made at annual enrollment,
when you join the company, or have a “qualifying
event”
•
Use-it-or-lose-it Rule
•
Reimbursement options:
• Debit Card
• Online Claim Submission
• Hard-copy claims mailed of faxed
•
Keep Your Receipts
Benefits Orientation
Slide 15
Life Insurance
For You
For Your Dependents
Basic Life/AD&D (no cost to you)
- 1x salary
- AD&D 2x salary
Voluntary Life*:
Voluntary Supplemental Life
- $10,000 - $250,000 available
guaranteed issue
- $260,000 - $500,000 available if
answer health questions
- Increments of $10,000
- $10,000 – $100,000 available
guaranteed issue
- $110,000 - $250,000 available if
answer health questions
- Increments of $10,000
Spouse/Domestic Partner:
Child:
- $1,000 (2weeks – 6 months)
- $2,500 (6 months – 26 years)
* Must buy additional life on yourself to get for your dependent
* When you key in amount you will see premium
* Spouse/DP coverage can’t exceed employee’s voluntary life election
Benefits Orientation
Slide 16
Voluntary Supplemental Life
Special GUARANTEED ISSUE for
Newly Eligible ONLY!
$250,000 guaranteed issue Employee Coverage
$100,000 guaranteed issue Spouse/DP Coverage
Child(ren) Coverage guaranteed issue
Future requests for coverage at
Open Enrollment are subject to
Evidence of Insurability
Benefits Orientation
Slide 17
Beneficiary Information
Benefits Orientation
Slide 18
Long Term Disability
No Cost to You
•Coverage is effective first of month following
one year in a benefits-eligible status
•PAYS 60% of base monthly earnings (not
taxable) after being totally disabled for 180
days
Benefits Orientation
Slide 19
LegalShield
Cancer/Heart/ICU
Benefits Orientation
Slide 20
Fidelity
Retirement Plan
Benefits Orientation
Slide 21
Tuition Reimbursement
•Eligibility•
•
Full-time & Part-time (20-29 hours/week)
6 months of service
•Reimbursement• 24 College-Credit Hours per Fiscal Year
• Prorated on assigned FTE status
• 1.0 to 0.9 = 24 hrs; 0.8 to 0.7 = 21 hrs;
0.6 to 0.5 = 18 hrs
• 4 courses per semester limit
• Reimbursement up to UNM regular in-state or CNM incounty rate (course fee reimbursement with itemized
receipt)
•Process•
•
Apply prior to class start date
See HR policy 370 – Tuition Reimbursement for details
Benefits Orientation
Slide 22
Additional Benefits
Benefits Orientation
Slide 23
My Annual (Vacation) Leave
10 days by end of your 1st year
– Accruals prorated on hours worked (max 3.08
hours per pay period)
1 additional day for every additional
year until accruals max at 20
days/year
Eligible to use Annual Leave after 5 months service
See HR policy 215 – Leave Annual for details
Benefits Orientation
Slide 24
My Paid Holidays
9 Paid Holidays per Year
1-New Year’s Day
2-New Year’s Eve Day
or Day After N.Y.D.
3-Memorial Day
4-Independence Day
5-Labor Day
6-Thanksgiving Day
7-Thanksgiving Day
After
8-Christmas Day
9-Christmas Eve
Day or Day After
Christmas Day
Up to 8 paid hours per holiday based on normal schedule
See HR policy 225 – Leave Holiday for details
Benefits Orientation
Slide 25
Sick Leave
•7 Days Minor Sick Leave Accrual per Year
–Accruals prorated on hours worked (max 2.15
hours per pay period)
–Use for absences up to 24 consecutively
scheduled work hours due to illness or injury
•6 Days Major Sick Leave Accrual per Year
−Accruals prorated on hours worked (max 1.85
hours per pay period)
−Use for absences over 24 consecutively
scheduled work hours due to illness or injury
Eligible to use Sick Leave after 90 days service
See HR policy 235 – Leave Sick for details
Benefits Orientation
Slide 26
Lots of Other Benefits
•Direct Deposit
•NM Educators Federal Credit Union
•United Way via Payroll Deduction
•Employee Assistance Program
•Discount Programs: Recreation, Shopping, Child Care, Fitness,
Car Services, Dining and more
•“Half-Price” Popejoy & Lobo Season Tickets and access to UNM
Rec Services, Johnson Gym & more via LoboCard
•Employee Referral Bonus Program
•Annual Sick Leave Sell-Back Opportunity
•Catastrophic Leave & Medical Crisis Leave Bank Programs
•Employee Service Teams Participation
•Reward & Recognition Programs (I CARE)
•Service Awards Program & Recognition Banquet
•Annual UNMH/HSC Family Fun Day
•Employee Scholarship & Training Opportunities
Benefits Orientation
Slide 27
Slide 28
Benefits Orientation
Slide 29
Slide 30
Using Lawson
LTM and S3
Benefits Orientation
Slide 31
LTM
Adding Dependents
Benefits Orientation
Slide 32
Benefits Orientation
Slide 33
Benefits Orientation
Slide 34
Benefits Orientation
Slide 35
Benefits Orientation
Slide 36
S3
Enrolling in
Benefits
Benefits Orientation
Slide 37
Benefits Orientation
Slide 38
Benefits Orientation
Slide 39
Benefits Orientation
Slide 40
Benefits Orientation
Slide 41
Benefits Orientation
Slide 42
Benefits Orientation
Slide 43
Benefits Orientation
Slide 44
Benefits Orientation
Slide 45
Benefits Orientation
Slide 46
Benefits Orientation
Slide 47
Benefits Orientation
Slide 48
Benefits Orientation
Slide 49
Benefits Orientation
Slide 50
Benefits Orientation
Slide 51
Benefits Orientation
Slide 52
Deadline to Enroll in
Benefits
• You have 31 days from hire/eligibility date
to enroll.
• Enrollment is on-line
• If you do not enroll, you will only have life
insurance/AD&D
Benefits Orientation
Slide 53
Any Questions?
Call HR
Benefits
Lisa Mittman
Benefits Tech.
272-5642
Email HR
Benefits
[email protected]
Calandra Redhouse
Benefits Specialist
272-1903
The information in this presentation is not intended to replace benefit plan details.
Please refer to summaries of benefit plans and Policies and Procedures for specifics.
Benefits Orientation
Welcome!
My Benefits Orientation
Great Benefits for
Great People
Benefits Orientation
Slide 2
Eligibility Requirements
.75 to 1.0 FTE
Full-Time
(30-40 hours per
week)
.5 to .7 FTE
Part-Time
(20-29 hours per
week)
Casual Pool
(or less than 20 hours per
week)
Medical
Y
Y
N
Dental
Y
Y
N
Vision
Y
Y
N
Flexible Spending Accounts
Y
Y
N
Life Insurance
Y
Y
N
AD&D
Y
Y
N
Voluntary Supplemental Life Insurance
Y
Y
N
Long-Term Disability
Y
Y
N
Cancer, Heart & ICU
Y
Y
N
LegalShield
Y
Y
N
403(b)
Y
Y
Y
457(b)
Y
Y
Y
Tuition Reimbursement
Y
Y
N
Employee Assistance Program
Y
Y
Y
Benefit
Benefits Orientation
Slide 3
Who Can Be Covered
•You
•Your Spouse
•Domestic Partner*
•Your dependent children (including
adopted and step-children) to age 26
•You must complete the DP affidavit
process before DP coverage can begin
Benefits Orientation
Slide 4
When Are Benefits Effective
First of the Month Following Date of Hire or Eligibility Date
•
Medical
•
Dental
•
Vision
•
Flex
•
Life Insurance
•
Company paid
•
Supplemental Voluntary Life guaranteed amount for newly eligible employees
(Underwriting must be completed for excess life insurance and will be effective
upon approval)
•
AD&D
•
LTD (1st of the month following 1 year benefit eligible status)
•
LegalShield
•
Washington National (Underwriting must be completed for coverage and will be effective
upon approval)
•
Retirement Plan
•
Company Contribution in 403b plan (1st of the month following 1 year benefit
eligible status)
•
Your Contribution
Benefits Orientation
Slide 5
Enrollment Deadline
•31 days from hire date/date of benefit eligibility
•Enroll online
•Benefits elected are in effect as follows:
• Flexible Spending Accounts – through Dec. 31, 2012
• All other elections – through July 31, 2012
• Retirement Plan- Your contributions are in effect until you
make a change
•Once elections are made, there cannot be any changes made,
unless there is a qualifying event.
•Open Enrollment for next plan year will be in July for all plans except
Flexible Spending Accounts
Benefits Orientation
Slide 6
Qualifying Events
(Contact Benefits within 31 days of the event)
Marriage, Legal Separation, Divorce, Death
Birth, legal adoption, or placement of a child in the home
Death of your spouse, domestic partner, or dependent
child
Change of Dependent Child Status – your child reaches
the age limit for coverage or they obtain other coverage
Open enrollment of a spouse or domestic partner
Benefits Orientation
Slide 7
Change of your employment status or the employment
status of your spouse or domestic partner examples:
• Regular full time to regular part time status
• Regular part time to regular full time status
• Casual pool to regular status or regular status to
casual pool
• Temporary to regular status or regular status to
temporary
• Beginning or end of Leaves of Absence
These are not all the Qualifying Events – Call Benefits to
find out if your event is a Qualifying Event
Benefits Orientation
Slide 8
Health Insurance
Benefits Orientation
Slide 9
Dental
Benefits Orientation
Slide 10
Vision
Benefits Orientation
Slide 11
Flexible Spending Accounts
How They Work:
• Set aside a portion of your paycheck before taxes
are withheld
• Money deposited into an account for you held with
plan administrator
• That money used to pay for
• unreimbursed health care expenses
• dependent day care expenses
Why Participate:
• Saves you money because you don’t pay taxes of
what you save
Benefits Orientation
Slide 12
Flexible Spending Account Limits
Healthcare FSA
Maximum Annual Contributions: $3,000.00
Eligible Expenses:
• Deductibles, co-pays and other expenses
not covered by insurance
• Prescription drugs and medical supplies
• Dental, orthodonics
• Vision, eye glasses, contacts, eye surgery
Benefits Orientation
Slide 13
Flexible Spending Account Limits
Dependent Day Care FSA
Maximum Annual Contributions:
$5,000.00 married/joint return
$2,500.00 married/separate return
Eligible Expenses: Child care, non-residential summer
camps, and elder care that you find
necessary to work
Eligible Dependents: A child under age 13 that you can
claim as a dependent. A spouse or
other dependent who is physically
or mentally incapable of caring for
self
Benefits Orientation
Slide 14
Know Your Plan’s Details
•
FSA elections only made at annual enrollment,
when you join the company, or have a “qualifying
event”
•
Use-it-or-lose-it Rule
•
Reimbursement options:
• Debit Card
• Online Claim Submission
• Hard-copy claims mailed of faxed
•
Keep Your Receipts
Benefits Orientation
Slide 15
Life Insurance
For You
For Your Dependents
Basic Life/AD&D (no cost to you)
- 1x salary
- AD&D 2x salary
Voluntary Life*:
Voluntary Supplemental Life
- $10,000 - $250,000 available
guaranteed issue
- $260,000 - $500,000 available if
answer health questions
- Increments of $10,000
- $10,000 – $100,000 available
guaranteed issue
- $110,000 - $250,000 available if
answer health questions
- Increments of $10,000
Spouse/Domestic Partner:
Child:
- $1,000 (2weeks – 6 months)
- $2,500 (6 months – 26 years)
* Must buy additional life on yourself to get for your dependent
* When you key in amount you will see premium
* Spouse/DP coverage can’t exceed employee’s voluntary life election
Benefits Orientation
Slide 16
Voluntary Supplemental Life
Special GUARANTEED ISSUE for
Newly Eligible ONLY!
$250,000 guaranteed issue Employee Coverage
$100,000 guaranteed issue Spouse/DP Coverage
Child(ren) Coverage guaranteed issue
Future requests for coverage at
Open Enrollment are subject to
Evidence of Insurability
Benefits Orientation
Slide 17
Beneficiary Information
Benefits Orientation
Slide 18
Long Term Disability
No Cost to You
•Coverage is effective first of month following
one year in a benefits-eligible status
•PAYS 60% of base monthly earnings (not
taxable) after being totally disabled for 180
days
Benefits Orientation
Slide 19
LegalShield
Cancer/Heart/ICU
Benefits Orientation
Slide 20
Fidelity
Retirement Plan
Benefits Orientation
Slide 21
Tuition Reimbursement
•Eligibility•
•
Full-time & Part-time (20-29 hours/week)
6 months of service
•Reimbursement• 24 College-Credit Hours per Fiscal Year
• Prorated on assigned FTE status
• 1.0 to 0.9 = 24 hrs; 0.8 to 0.7 = 21 hrs;
0.6 to 0.5 = 18 hrs
• 4 courses per semester limit
• Reimbursement up to UNM regular in-state or CNM incounty rate (course fee reimbursement with itemized
receipt)
•Process•
•
Apply prior to class start date
See HR policy 370 – Tuition Reimbursement for details
Benefits Orientation
Slide 22
Additional Benefits
Benefits Orientation
Slide 23
My Annual (Vacation) Leave
10 days by end of your 1st year
– Accruals prorated on hours worked (max 3.08
hours per pay period)
1 additional day for every additional
year until accruals max at 20
days/year
Eligible to use Annual Leave after 5 months service
See HR policy 215 – Leave Annual for details
Benefits Orientation
Slide 24
My Paid Holidays
9 Paid Holidays per Year
1-New Year’s Day
2-New Year’s Eve Day
or Day After N.Y.D.
3-Memorial Day
4-Independence Day
5-Labor Day
6-Thanksgiving Day
7-Thanksgiving Day
After
8-Christmas Day
9-Christmas Eve
Day or Day After
Christmas Day
Up to 8 paid hours per holiday based on normal schedule
See HR policy 225 – Leave Holiday for details
Benefits Orientation
Slide 25
Sick Leave
•7 Days Minor Sick Leave Accrual per Year
–Accruals prorated on hours worked (max 2.15
hours per pay period)
–Use for absences up to 24 consecutively
scheduled work hours due to illness or injury
•6 Days Major Sick Leave Accrual per Year
−Accruals prorated on hours worked (max 1.85
hours per pay period)
−Use for absences over 24 consecutively
scheduled work hours due to illness or injury
Eligible to use Sick Leave after 90 days service
See HR policy 235 – Leave Sick for details
Benefits Orientation
Slide 26
Lots of Other Benefits
•Direct Deposit
•NM Educators Federal Credit Union
•United Way via Payroll Deduction
•Employee Assistance Program
•Discount Programs: Recreation, Shopping, Child Care, Fitness,
Car Services, Dining and more
•“Half-Price” Popejoy & Lobo Season Tickets and access to UNM
Rec Services, Johnson Gym & more via LoboCard
•Employee Referral Bonus Program
•Annual Sick Leave Sell-Back Opportunity
•Catastrophic Leave & Medical Crisis Leave Bank Programs
•Employee Service Teams Participation
•Reward & Recognition Programs (I CARE)
•Service Awards Program & Recognition Banquet
•Annual UNMH/HSC Family Fun Day
•Employee Scholarship & Training Opportunities
Benefits Orientation
Slide 27
Slide 28
Benefits Orientation
Slide 29
Slide 30
Using Lawson
LTM and S3
Benefits Orientation
Slide 31
LTM
Adding Dependents
Benefits Orientation
Slide 32
Benefits Orientation
Slide 33
Benefits Orientation
Slide 34
Benefits Orientation
Slide 35
Benefits Orientation
Slide 36
S3
Enrolling in
Benefits
Benefits Orientation
Slide 37
Benefits Orientation
Slide 38
Benefits Orientation
Slide 39
Benefits Orientation
Slide 40
Benefits Orientation
Slide 41
Benefits Orientation
Slide 42
Benefits Orientation
Slide 43
Benefits Orientation
Slide 44
Benefits Orientation
Slide 45
Benefits Orientation
Slide 46
Benefits Orientation
Slide 47
Benefits Orientation
Slide 48
Benefits Orientation
Slide 49
Benefits Orientation
Slide 50
Benefits Orientation
Slide 51
Benefits Orientation
Slide 52
Deadline to Enroll in
Benefits
• You have 31 days from hire/eligibility date
to enroll.
• Enrollment is on-line
• If you do not enroll, you will only have life
insurance/AD&D
Benefits Orientation
Slide 53
Any Questions?
Call HR
Benefits
Lisa Mittman
Benefits Tech.
272-5642
Email HR
Benefits
[email protected]
Calandra Redhouse
Benefits Specialist
272-1903
The information in this presentation is not intended to replace benefit plan details.
Please refer to summaries of benefit plans and Policies and Procedures for specifics.
Benefits Orientation