Print Post Lodgement Business Letter Services Introduction Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within.
Download ReportTranscript Print Post Lodgement Business Letter Services Introduction Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within.
Slide 1
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 2
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 3
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 4
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 5
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 6
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 7
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 8
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
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Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 9
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Put
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Record
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 10
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Put
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Record
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 11
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Put
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and
Record
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and
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 12
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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charge account number,
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Sign
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The
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Put
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Publication
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they
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and
Record
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lodged
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Tick
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and
add
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totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 13
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Put
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Record
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and
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 14
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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charge account number,
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Sign
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The
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Put
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they
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and
Record
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Print
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Tick
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sort
category
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and
add
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totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 15
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
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goes here,
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 16
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
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put
used.
The
Print
Post
Publication
number
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Put
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name
name
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of
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Publication
oflodging
theday
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will
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so
ifthe
they
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put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
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here.
where
Print
Post
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lodged
goes
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Tick
thethe
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must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 17
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
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issue
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prepared
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put
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Post
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number
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Put
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name
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of
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Publication
oflodging
theday
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so
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they
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write
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ofof
the
you
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organisation’s
address
phone,
and
Record
the
total
number
articles
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here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 18
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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the(ifpublisher
or
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go
here
the
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charge account number,
if one is to
Sign
the Declaration
here.
mailing
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The
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issue
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Put
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Publication
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they
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put
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and
Record
the
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number
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Tick
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sort
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and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 19
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
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Post
Publication
number
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Put
the
name
name
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of
postcode
Publication
oflodging
theday
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will
do
so
ifthe
they
are
on
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prepared
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put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
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lodged
goes
customer’s
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Tick
thethe
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(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 20
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
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thisThe
issue
goes
prepared
in-house,
put
used.
The
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Post
Publication
number
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Put
the
name
name
and
of
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Publication
oflodging
theday
office
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will
do
so
ifthe
they
are
on
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prepared
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put
the
here,
and
write
the
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the
you
are
organisation’s
address
phone,
and
Record
the
total
number
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in each
here.
where
Print
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lodged
goes
customer’s
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Tick
thethe
correct
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(This
must
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sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 21
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 22
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 23
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 24
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 25
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 26
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
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thisThe
issue
goes
prepared
in-house,
put
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Post
Publication
number
goes
Put
the
name
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and
of
postcode
Publication
oflodging
theday
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do
so
ifthe
they
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prepared
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put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 27
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 28
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 29
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 30
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 31
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 32
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Print
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 33
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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the(ifpublisher
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here
the
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charge account number,
if one is to
Sign
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The
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Post
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Put
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Publication
oflodging
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they
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put
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organisation’s
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phone,
and
Record
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Print
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lodged
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Tick
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sort
category
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and
add
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totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 34
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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charge account number,
if one is to
Sign
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The
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Put
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Publication
oflodging
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they
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phone,
and
Record
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Print
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lodged
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Tick
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sort
category
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and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 35
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Put
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Record
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 36
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Sign
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Put
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they
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and
Record
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and
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 37
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
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goes here,
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Put
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 38
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
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charge account number,
if one is to
Sign
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mailing
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is
The
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issue
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Post
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number
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Put
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Publication
oflodging
theday
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ifthe
they
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put
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the
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the
you
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organisation’s
address
phone,
and
Record
the
total
number
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Print
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lodged
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Tick
thethe
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 39
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 40
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 41
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
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details,
go
here
the
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is be
charge account number,
if one is to
Sign
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mailing
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The
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Put
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are
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the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Print
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 42
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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the(ifpublisher
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go
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the
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charge account number,
if one is to
Sign
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mailing
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The
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Put
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Publication
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they
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Record
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Print
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lodged
goes
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Tick
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(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
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number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 2
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 3
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 4
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
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Post
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number
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Put
the
name
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and
of
postcode
Publication
oflodging
theday
office
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will
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so
ifthe
they
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on
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prepared
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put
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here,
and
write
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the
you
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organisation’s
address
phone,
and
Record
the
total
number
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here.
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Post
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lodged
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Tick
thethe
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(This
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sort
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and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 5
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 6
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 7
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 8
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 9
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 10
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 11
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 12
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
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lodged
goes
customer’s
behalf.
Tick
thethe
correct
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size’
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lodging.
(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 13
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 14
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 15
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
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charge account number,
if one is to
Sign
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here.
mailing
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is
The
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issue
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Put
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name
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of
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Publication
oflodging
theday
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will
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so
ifthe
they
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on
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prepared
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put
the
here,
and
write
the
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the
you
are
organisation’s
address
phone,
and
Record
the
total
number
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here.
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Post
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lodged
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customer’s
behalf.
Tick
thethe
correct
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(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 16
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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go
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the
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charge account number,
if one is to
Sign
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The
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Put
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Publication
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they
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address
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and
Record
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Post
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sort
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and
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 17
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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Put
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and
Record
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 18
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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charge account number,
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Sign
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The
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Put
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Publication
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and
Record
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and
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 19
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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the
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charge account number,
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Sign
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The
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Put
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Publication
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they
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put
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address
phone,
and
Record
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Post
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sort
category
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and
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totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 20
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
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(ifinthe
publication
is
The
weight,
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thisThe
issue
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prepared
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Post
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Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
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will
do
so
ifthe
they
are
on
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prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
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in each
here.
where
Post
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lodged
goes
customer’s
behalf.
Tick
thethe
correct
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 21
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 22
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 23
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
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here.
mailing
distributor
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The
weight,
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Post
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Put
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of
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Publication
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in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
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size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 24
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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the
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Sign
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The
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Put
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must
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sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 25
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
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Post
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number
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Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
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will
do
so
ifthe
they
are
on
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prepared
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put
the
here,
and
write
the
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the
you
are
organisation’s
address
phone,
and
Record
the
total
number
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here.
where
Post
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lodged
goes
customer’s
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Tick
thethe
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(This
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sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 26
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 27
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
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lodging.
(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 28
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 29
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 30
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 31
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 32
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 33
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 34
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 35
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 36
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
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lodged
goes
customer’s
behalf.
Tick
thethe
correct
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lodging.
(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 37
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
date
ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
here)
lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 38
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
put
used.
The
Post
Publication
number
goes
Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
agent
will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
in each
here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
correct
‘article
size’
box.
organisation’s
name
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lodging.
(This
must
be
fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 39
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
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charge account number,
if one is to
Sign
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here.
mailing
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publication
is
The
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issue
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prepared
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Put
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of
postcode
Publication
oflodging
theday
office
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will
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so
ifthe
they
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on
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prepared
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put
the
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and
write
the
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the
you
are
organisation’s
address
phone,
and
Record
the
total
number
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Post
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lodged
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customer’s
behalf.
Tick
thethe
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(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 40
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
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go
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the
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charge account number,
if one is to
Sign
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The
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Put
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Publication
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they
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and
Record
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Tick
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and
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 41
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
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charge account number,
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Put
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and
Record
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Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.
Slide 42
Print Post Lodgement
Business Letter Services
Introduction
Print Post is an Australia Post service for the delivery of approved periodical
publications to addresses within Australia.
In this presentation
This presentation introduces you to Australia Post’s requirements for Print Post sorting and lodgement.
Learning outcomes
At the end of this presentation you will be able to:
• identify the sort categories for Print Post articles
• identify and prepare the correct tray labels for Print Post articles
• identify the necessary steps to prepare a Print Post lodgement
• identify and complete the correct lodgement documentation for Print Post
Print Post at a glance
What is Print Post?
Print Post is an Australia Post service for the delivery of approved periodical publications to addresses within
Australia.
Print Post is used by small associations for the delivery of newsletters and special interest publications, through to
organisations that distribute large circulation magazines, newspapers and catalogues. Customers use the Print
Post service because it is an economical choice for sending their approved publication to their target market.
With Print Post, you can:
• lodge bulk mailings of 100 or more articles1
• maximise the space available for creative artwork
• choose to include special offers with their publications
• have undeliverable articles returned
• access lower prices for their articles.
1 The
In addition, the Print Post service also:
• has access to private box addresses
• has access to the Redirection service
• allows a postage meter to be used as a payment method
• provides a national delivery service
• has delivery with daily normal mail by the same
professional delivery officers.
minimum volume is 50 articles when lodging at the Office of Delivery. In all other circumstances 100 articles are required.
Print Post at a glance
More information
More detailed information is available in the
Print Post Fact Sheet and Print Post service
guide.
Prices for Print Post can be found in the Print Post
service guide the Post Charges Guide (MS11) and
the Australia Post website (auspost.com.au).
These guides are also available at any Australia
Post outlet.
Print Post lodgement
Sorting and Lodgement overview
To qualify for Print Post prices, customers need to meet Australia Post’s bulk mail
sorting and lodgement requirements. Each requirement is covered in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Introduction
To qualify for cost savings, customers need to perform some of the sorting work Australia Post would normally
do.
For Print Post lodgements, customers need to:
• choose sort category/categories
• prepare articles in trays or as bundles
• prepare labels for tray and/or bundles
• sort articles into trays and/or bundles
These requirements are explained in more detail on the following pages.
Print Post lodgement
Sorting Print Post articles
Sort categories
To ensure optimum delivery of Print Post articles, you need to prepare and lodge articles correctly.
You have the choice to sort articles according to the following sort categories:
Sort category
Description
To qualify
Residue
• Not sorted
No minimum quantity. (The total lodgement must
contain at least 100 articles.)
Metro/Country
• Sorted to each postcode (or
CBD sort division)
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Local Sort
Division
• Lodged for local mail centre
delivery
Refer to the following table for minimum quantities for
Small Postcode Direct and Large Postcode Direct
trays.
Office of
Delivery
• Lodged for country delivery
offices
50 articles for the office of delivery in the range of
eligible postcodes.
Print Post lodgement
Sorting Print Post articles
Postcode direct trays – minimum quantities
To achieve the most economical advantages, you can further segment ‘Metro/Country’ and ‘Local Sort’ sort
divisions into the following categories, provided that the specified minimum quantities of articles are met.
Local Sort Division prices
apply to articles lodged at a
mail centre for delivery to
postcodes served by that mail
centre. In SA, NT, WA and
TAS, there are some
restrictions on the postcodes
that can be accessed at Local
Sort Division prices, as
noted in the Print Post Sort
Plan.
Print Post lodgement
Sorting Print Post articles
CBD sort divisions
A CBD Sort Division is a designated range of postcodes. There are 6 CBD Sort Divisions.
When preparing Large Postcode Directs or Small Postcode Directs all the postcodes in the CBD Sort
Division may be combined to satisfy minimum lodgement volumes.
Same State CBD Sort Division articles must be presented in trays.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to articles to CBD Sort Divisions which do not meet the Correct Addressing conditions detailed in the
Print Post preparation module.
Print Post lodgement
Sorting Print Post articles
Office of Delivery
A minimum of 50 identical copies of the publication are required if lodged at the Office of Delivery for
delivery within the area served by that office. It is restricted to specific country Postcode ranges.
‘Office of Delivery’ ‘ applies to articles lodged at the office from which final delivery will be made.
0835–0899, 1970–1999, 2240–2490,
2500–2554, 2575–2599, 2640–2739,
2787–2880, 2890–2899, 3211–3334,
3342–3424, 3444–3749, 3812–3909,
3921–3925, 3945–3971, 3979, 3984–3999,
4210–4499, 4550–4899, 5200–5749,
6215–6507, 6509–6646, 6700–6799,
7200–7499, 7900–7999, 9597–9599,
9700–9799, 9880–9999.
Print Post lodgement
Sorting Print Post articles
Sort Plan
The Print Post Sort Plan allocates every Australian postcode into a specific range, allowing Australia Post to
efficiently provide Print Post articles to their point of delivery, and is regularly updated (refer table). To ensure the
current sort plan is used, download it from the Australia Post website www.auspost.com.au/sortplans
Version number
Release date
Active date
Expiry date
VYYYY1
1 February
1 March
31 August
VYYYY2
1 August
1 September
28/29 February
Upon lodgement, Australia Post staff perform a check to determine if
articles have been sorted correctly. Australia Post reserves the right
to reject a lodgement if an unacceptable number of articles are
incorrectly sorted.
Print Post lodgement
Sorting Print Post articles
Residue
A minimum of 100 identical copies are required to access residue prices in the Print Post service.
Residue lodgements under 1,000 articles do not need to be sorted.
‘Residue’ applies to articles which are not sorted. Same State prices apply where the articles are addressed to
postcodes within the State of lodgement. Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
State
Destination
PreSort Indicator Range
NT
Darwin, Alice Springs
001–099
ACT
Canberra
100–199
NSW
Sydney
200–299
VIC
Melbourne
300–399
QLD
Brisbane
400–499
SA
Adelaide
500–599
WA
Perth
600–699
TAS
Hobart
700–799
Under the Print Post Sort Plan each postcode in
Australia has been classified into a sorting division with
an associated Pre-Sort Indicator (PSI) number. Each
PSI sorting division has a list of postcodes that are
covered in that region.
Print Post lodgement
Sorting Print Post articles
Local Sort Division
‘Local Sort Division’ applies to articles lodged at a Mail Centre for delivery to postcodes served by that Mail Centre.
The Print Post Sort Plan contains a list of the postcodes served by each mail centre.
For example, articles lodged at the Sydney West Letters Facility which delivers to postcodes within the PreSort
Indicators 203, 204, 205, 206, 207 and 209 are charged at Local Sort Division prices when the articles are correctly
presented.
In SA, NT, WA and TAS, there are some restrictions on the postcodes that can be accessed at Local Sort Division
Print prices,
Post customers
pay Sort
linehaul
as noted may
in theelect
PrinttoPost
Plan. Customers may elect to pay linehaul charges (either through Australia
charges
and
access
Local
Sort
Division
prices
for articles to the appropriate Mail Centre/s, in order to access Local Sort
Post or a private freight service) to transport
articles
withinprices.
a sort division at a letter processing
Division
facility. Either Australia Post or private freight services
Theused
LocalforSort
may be
the Division
carriageFlowchart
of Print provides an overview of the sorting and tray preparation process.
Post articles. All lodgements in excess of 5,000
articles are required to be supported with a Print Post
Manifest . A ULD Manifest / Linehaul Mailing
Statement is also required to facilitate the charging of
ULD transport. The Manifest/Statement must record
the number of ULDs for each destination Mail Centre.
Print Post lodgement
Sorting Print Post articles
Country/Metro (Same or Other state):
‘Metro/Country’ applies to Large Postcode Direct and Small Postcode Direct articles lodged for delivery to postcodes
outside of the Local Sort Division or Office of Delivery.
‘Same State’ applies where the articles are addressed to postcodes within the State of lodgement. Other State prices
apply where articles are addressed to postcodes outside the State of lodgement.
Articles are further categorised by Metropolitan or Country. The Print Post Sort Plan indicates which Sort Divisions
are categorised as Metro or Country.
The Print Post Flowchart provides an overview of the sorting and tray preparation process..
Same State delivery includes carriage
between Coolangatta and NSW, Tweed
Heads & QLD, Tweed Heads South and
QLD, Albury and VIC, Lavington and
VIC, Wodonga and NSW; ACT is
regarded as part of NSW; NT is
regarded as a separate state.
Print Post lodgement
Sorting Print Post articles
General rules for sorting into trays
The sort divisions for Print Post which must be lodged in trays are:
Residue
Small Postcode Direct
Large Postcode Direct
Complete tray labels for the destination states, including:
• sorting division
• lodgement date
• name, address and telephone of the mailer
• job number
Face all articles in the same direction
Securely tie bundles
Place articles into the appropriately sized letter tray with addresses facing the front (label end) of the tray
The maximum acceptable weight for a tray is 16kg (including the weight of the tray)
Print Post lodgement
Sorting Print Post articles
How to prepare trays- Small articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is
16kg (including the weight of the tray). There are three categories of trays for lodging Print Post articles
which are Residue, Small Postcode Direct and Large Postcode Direct. The process for preparing these
trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle in lots of 20 articles
• Place into Small Letter trays, ensuring addresses
are facing the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An
overflow tray is a less-than-full tray that contains all articles
remaining after the preparation of full trays for the same
postcode (or CBD Sort Division). A maximum of one overflow
tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Small
Letter trays, ensuring addresses are facing the front
(label end) of the tray.
Print Post lodgement
Sorting Print Post articles
How to prepare trays – large articles
Obtain letter trays at no cost from your lodgement facility. The maximum acceptable weight for a tray is 16kg
(including the weight of the tray). To facilitate ease of handling we recommend that large letter trays should not
be filled above the handle holes.
There are three categories of trays for lodging Print Post articles which are Residue, Small Postcode Direct and
Large Postcode Direct. The process for preparing these trays is as follows:
Residue trays and Large Postcode Direct trays
Small Postcode Direct trays
• Face all articles in the same direction
• Face all articles in the same direction
• Do not bundle or tie articles
• Securely bundle articles in the quantities listed.
• Place into Large Letter trays, ensuring addresses are face up
with the Postage Paid imprint to the front (label end) of the tray
• Sort the bundles into the sort divisions specified in
the Print Post Sort Plan
NB: Overflow Large Postcode Direct trays can be lodged. An overflow tray is a
less-than-full tray that contains all articles remaining after the preparation of
full trays for the same postcode (or CBD Sort Division). A maximum of one
overflow tray for each postcode (or CBD Sort Division) is permitted.
• Place all bundles for one Sort Division into Large
Letter trays, ensuring articles are face up with the
Postage Paid imprint to the front (label end) of the
tray.
Print Post lodgement
Sorting Print Post articles
Residue trays – state separation
For Residue volumes of:
Then:
Less than 1,000 articles
Affix tray labels for the state where the lodgement is occurring
1,000 or more articles
Separation of articles by state is required, as follows:
• place articles into separate trays for each state – NSW, ACT, VIC, QLD, SA,
WA, TAS and NT as defined in the Print Post Sort Plan
• affix tray labels for the state of the destination.
Whilst correct addressing conditions are not mandatory for Print Post articles, a surcharge (of 5¢ per article)
applies to Residue articles which do not meet the Correct Addressing conditions detailed in the Print Post
preparation module.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Plastic label pockets are affixed to all letter trays. Prior to lodgement, a completed tray label must be placed in the
label pocket with the printed side visible. Any old labels on trays need to be removed. There are two options for
obtaining labels...
Labelling software
Customers may purchase third party software to generate tray labels. These labels must conform to specifications
which are subject to periodic review. Specifications may be obtained by contacting the Technical Support Centre on
03 9106 8098 or by downloading documentation from Australia Post’s web-site at auspost.com.au/traylabels.
Third party software must be approved by Australia Post prior to use.
Blank label stock is provided free of charge by Australia Post. This label stock is heat sensitive, and is suitable for use
only in direct thermal label printers.
Pre-printed tray labels
Australia Post provides pre-printed tray labels at no cost. When used, pre-printed tray labels must be completed, as
shown in this module. Each label must include the name, address and telephone number of the organisation making
the lodgement.
Customers can order pre-printed labels from their local lodgement facility. Order forms can also be printed or
downloaded from the Australia Post web site (www.auspost.com.au/traylabels) and forwarded electronically to
lodgement centres.
Print Post lodgement
Sorting Print Post articles
How to complete tray labels
Write name and address (or name and telephone including area code) of the
mailer in the Sender space.
Write your Job Number in the Job No. space (this number is optional, and is
created by and relevant to you and should match with lodgement documentation).
Write the lodgement date in the Date space (this is optional, but must be the
correct date of lodgement if shown).
To indicate the correct sort category, see A, B and C examples
B Large
– For Small
Direct
Trays
APostcode
– For
Residue
C – For
Postcode
Direct
Trays Trays:
Write
theDivision
Sort• Tick
Division
name
and
the Residue
boxnumber in
• Write• the
Sort
name
and number
Sorting
Division
space
in the the
Sorting
Division
space
• Write to
theone
letters
“SPD”only,
in thewrite
Postcode space
• For articles
postcode
the postcode in the Postcode space
Print Post lodgement
Sorting Print Post articles
Preparing a small volume lodgement
If you are lodging less than 1,000 articles, Australia Post suggest you consider the following simplest
lodgement:
• Count the number of articles for delivery within the state of lodgement (Same State)
• Count the number of articles for delivery to other states (Other State)
• Place all the articles in trays with a tray label for the state of lodgement affixed.
The price you will pay is the Residue price for (Same State or Other State) for the weight step.
Print Post lodgement
Sorting Print Post articles
Summary
Sorting Print Post articles involves:
• determining the most appropriate sort category/categories
• reviewing the sort plan
• preparing and attaching the correct labels to each tray
• sorting bundles or articles into the trays
For more information about sorting Print Post articles, refer to the Print Post service guide and the Australia Post
website (auspost.com.au).
Print Post lodgement
Lodging Print Post articles
Introduction
Once an Print Post lodgement is prepared, sorted, you need to:
• complete documentation
The type of documentation will vary depending upon whether a postage meter has been used. (Obtain
these documents from your local lodgement facility or download from www.auspost.com.au/printpost and
www.auspost.com.au/metering)
A Lodgement Document is to be completed for each lodgement in the same price and weight category.
• lodge the Print Post articles
Print Post lodgement
Lodging Print Post articles
Complete documentation
Each lodgement must be supported by a Print Post
Mailing Statement (8835283).
The Statement indicates the volumes and other
details of articles presented for posting.
Lodgements with copies in different weight steps
must be separated and accompanied by individual
Mailing Statements.
Obtain this document from your local lodgement
facility or download from auspost.com.au/printpost
The customer reference code for this
The
agentand
or publisher’s
issueMailing
goes here,
the Australia Post
The name
of
the(ifpublisher
or
details,
go
here
the
publication
is be
charge account number,
if one is to
Sign
the Declaration
here.
mailing
distributor
(ifinthe
publication
is
The
weight,
grams
ofthe
thisThe
issue
goes
prepared
in-house,
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used.
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Post
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number
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Put
the
name
name
and
of
postcode
Publication
oflodging
theday
office
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will
do
so
ifthe
they
are
on
the
prepared
in-house,
put
the
here,
and
write
the
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ofof
the
you
are
organisation’s
address
phone,
and
Record
the
total
number
articles
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here.
where
Post
is correct).
lodged
goes
customer’s
behalf.
Tick
thethe
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lodging.
(This
must
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fax here)
sort
category
here
and
add
the
totals.here.
Print Post lodgement
Lodging Print Post articles
Supporting document (manifest)
Each lodgement in excess of 5,000 articles requires a Print Post Supporting Document. There is no standard form
provided by Australia Post, so create your own supporting document – a simple Word (or equivalent) document
suffices. The minimum description requirements are provided in the following table:
Sort category
List the number of articles
Residue
for each state and territory
the total for Residue
Small Postcode
Direct
for each postcode
Large Postcode
Direct
for each postcode
the total for Small Postcode Direct
the total for Large Postcode Direct
Print Post lodgement
Lodging Print Post articles
Where to lodge
Lodgements must be made at the approved office(s), or designated facilities, as advised by the Australia Post State
Office. In provincial cities and country areas, Print Post lodgements may be made at a mail centre, business centre
or post office as agreed between the sender and the Area Manager controlling the office of lodgement.
For normal delivery by surface mail, the articles must be lodged before midday, Monday to Friday, unless prior
arrangements have been made with, or advised by, the lodgement point. If the lodgement office or centre nominates
the time at which a lodgement is to be made, the lodgement must be made at that time.
Print Post lodgement
Lodging Print Post articles
Lodgement in ULDs
Steel cage containers known as Unit Loading Devices (ULDs) can be obtained from Australia Post, subject to
availability and in instances where large mail volumes are to be lodged. Contact your mail facility for further
information.
ULDs remain the property of Australia Post and all other rules and regulations pertaining to the use of the ULD
are applicable. Australia Post reserves the right to charge for any ULD that you damage or do not return.
The maximum weight for a loaded ULD is 600kg (including the weight of the ULD which weigh around 100kg).
This means that 500kg is available for the contents. Be aware that ULDs will often exceed the maximum weight
limit before they are completely full.
In order to maximise transportation efficiency and ULD utilisation, mailers should
ensure that each ULD is used as efficiently as possible.
It is a requirement that you affix a label to each ULD declaring the lodging
customer’s name and the gross weight (actual or deemed).
If you are lodging 10,000 or more articles refer to the
Advanced module: ULD Lodgements.
Print Post lodgement
Lodging Print Post articles
Use of pallets
Where pallets are used to transport articles to the lodgement point, the dimensions of these pallets
should conform with the Australian standards (1,165mm x 1,165mm) and total load must weigh less
than 600kg.
Pallets can only be used to transport articles to mail centres.
Australia Post does not accept responsibility for the pallets and will not accept any transfer of hiring
charges.
Print Post lodgement
Lodging Print Post articles
Summary
Lodging Print Post articles involves:
• completing required documentation
• lodging the articles at an approved lodgement facility
• lodging the articles at the correct time
For more information about lodging Print Post articles, refer to the Print Post
service guide and the Australia Post website (auspost.com.au).
Print Post basics
Print Post requirements
Cost
Prices for Print Post are available in the Print Post service guide, the Post Charges Guide (MS11) and the Australia
Post website (auspost.com.au). Print Post items are charged according to four sort levels, depending on the
customer’s processing capabilities. They include:
• Office of Delivery
• Residue
• Metro/country (SPD, LPD or CBD)
• Local Sort Division (SPD, LPD or CBD)
A surcharge (of 5¢ per article in addition to the published prices) applies to Residue Articles, and articles to CBD Sort
Divisions, which do not meet the Correct Addressing conditions.
Australia Post provides a variety of payment options. For details, please discuss with your lodgement point or
Account Manager, or call 13 11 18, or the contacts detailed on the inside front cover of this booklet.
Articles attract Same State prices when lodged within the same state as the delivery address (as defined in the Print
Post Sort Plan). For charging purposes, the ACT is considered to be part of NSW, and South Australia does not
include Northern Territory.
Note: If you want to pay using an Australia Post charge account you will need to lodge your Print Post items at the
office at which you hold the account. Otherwise you will need to arrange with your account manager or Australia Post
credit management for your account to be made available at the selected lodgement office.
PreSortSummary
Letters lodgement
The key points covered were:
Articles can be sorted into categories:
● Office
of Delivery
Residue
● Local Sort Division
● Country/Metro (Same or Other state)
●
Local Sort Division and Country/Metro can be further segmented into
• Small Postcode Direct (SPD)
• Large Postcode Direct (LPD)
• CBD Sort Division
Articles are placed into a letter tray or bundle
SPD’s are lodged as bundles for each Presort Indicator
Labels must be completed for the destination state, including:
• sort category
• lodgement date
• name, address and telephone of the mailer
• job number
A Print Post Lodgement Document is required with each mailing
Print Post lodgements in excess of 5,000 articles must be supported by an Print Post Manifest
Assessment
You now need to complete a short assessment to check your
understanding of the information covered in this module.
This assessment consists of 10 multiple-choice questions and
should take you approximately 10 minutes to complete.
To pass the assessment, you need to answer at least eight of
these questions correctly.
Attempt this assessment as many times as you need to. If you
do not pass, it is recommended that you review this module
again.
Assessment
1
The Bairnsdale Bowls Club publishes a monthly newsletter to its 250 members. They all live in the
Bairnsdale Postcode – 3875.
What sort category would you recommend for the best rate of postage?
a. Residue
b. Small Postcode Direct
c. Office of Delivery
d. Large Postcode Direct
Correct answer = C
A minimum of 50 identical copies of the publication are required if lodged at the
Office of Delivery for delivery within the area served by that office. It is restricted to
specific country postcode ranges. Office of Delivery prices apply to the weight of
articles lodged at the office from which final delivery will be made.
Assessment
2
To get further economical advantages, customers can segment Metro/Country and Local Sort
Divisions into three more categories. Which of the following is NOT one of them?.
a. Small Postcode Direct
b. Large Postcode Direct
c. Same State/Other State
d. CBD Sort Division
Correct answer = C
To achieve the most economical advantages, customers can further segment
Metro/Country and Local Sort divisions into Small Postcode Direct (SPD),
Large Postcode Direct (LPD) and CBD Sort Division. All have minimum volume
requirements for access.
Assessment
3
The Print Post Sort Plan is updated at regular times each year. In which months are the
updates published?
a. June and December
b. March and September
c. July and November
d. April and August
Correct answer = B
Updated Print Post sort plans are published in March and September.
Assessment
4
David is preparing an Print Post lodgement of 20,000 articles. What documentation must
accompany the lodgement?
a. Print Post Mailing Statement
b. Print Post Mailing Statement and Print Post Manifest
c. Print Post Manifest
d. No documentation is required as long as the Officer-In-Charge of the lodgement facility
has been notified of the lodgement
Correct answer = B
Print Post lodgements over 5,000 articles require an Print Post Mailing Statement and Print
Post Manifest.
Assessment
5
Jane is lodging 3,000 Print Post items. She has decided to lodge her articles as Residue.
What sorting requirements will she need to meet?
a. None, Residue does not need to be sorted.
b. The items will need to be sorted by Postcode
c. The items will need to be sorted into LPD’s and SPD’s
d. The items will need to be sorted according to 8 state destinations
Correct answer = D
Where residue volumes are 1,000 or more articles, they must be presented
sorted according to the following 8 destinations:
NT (Darwin, Alice Springs), ACT (Canberra), NSW (Sydney), VIC
(Melbourne), QLD (Brisbane), SA ( Adelaide), WA (Perth ), TAS (Hobart ).
Assessment
6
What is the correct way to present Small Postcode Direct articles at lodgement?
a. All faced the same direction in letter trays
b. In bundles for each Presort Indicator
c. In sacks
d. There are no special requirements for Small Postcode Direct
Correct answer = B
Incorrect. SPD’s are lodged as bundles for each PreSort Indicator.
Assessment
7
A Charity organisation prepares their monthly magazine for lodgement themselves. Where
can they most easily obtain tray labels for their lodgements?
a. From their local lodgement facility
b. They can be downloaded from the internet
Correct answer = A
Customers can obtain pre-printed labels from their local lodgement facility.
Assessment
8
Where can you find the correct prices for Print Post?
a. Print Post service guide
b. Print Post service guide and Australia Post website (auspost.com.au)
c. Print Post service guide, Australia Post web site (auspost.com.au) and Post
Charges Guide (MS11)
Correct answer = C
You can find prices in all these publications..
Assessment
9
Local Sort Division provides a pricing advantage for?
a. Publishers who want to lodge at their local office
b. A group of Postcodes which have similar numbers
c. A group of postcodes which are served by a single Mail Centre
Correct answer = C
Local Sort Division prices apply to articles lodged at a Mail Centre for delivery to postcodes
served by that Mail Centre.
Assessment
10
A customer is preparing to lodge 900 Residue articles. What tray labels should they use?
a. Tray labels for each destination state
b. The Residue tray label for the state of lodgement
c. Any label will do so long as they correctly complete their details.
Correct answer = B
If Residue volumes are 1,000 or less, then make up national Residue trays using the Residue
Tray label for the state of lodgement.