Transcript Lesson 09 Shelf Reading Items Revised WE 2013-05-29 15:20 EST Created WE 2004-06-23 Lesson 09.

Lesson 09
Shelf Reading Items
Revised WE 2013-05-29 15:20 EST
Created WE 2004-06-23
Lesson 09. Shelf Reading Items / Bringing Learners and Library Skills Together
Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University
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Please go to Full Screen mode now
(Click your right mouse button, select “Full Screen” from the menu)
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So much information
So little time
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The challenge is to organize
information and make it
accessible to people
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That’s our job
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Bringing people in touch with
the information they need
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Lesson 09.
Visually Scanning Items for
Call Number Consistency
A Self-Paced Module in the Instructional Project
Bringing Learners and Library Skills Together: Using
Computer-Based Instruction for Training Student
Assistants at a University Research Library
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Acknowledgements
Special thanks to all the students who previewed this
lesson and provided critical suggestions on how to
improve it
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Contents of this lesson
Review of past learning
Learning Objectives
Fundamentals of visually scanning items for call
number consistency
Recap and a look ahead
Your response to the lesson
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Review of past learning
In Lessons 08a and 08b, you learned the fundamentals
about how to correctly shelve items in our collections
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Where you are in the instructional sequence
General Context of Student Assistant Library Work
L1 Your Learning Experience as a Student Library Assistant in Circulation Services at Evansdale Library / Assess / Discuss
L2 Performance Expectations for Student Assistants / Assess / Discuss
L3 Library Resources / Assess / Discuss
Maintaining the Integrity of the Physical Collections
L4 A Virtual Tour of the Library / Assess / Discuss / Task Perf. 1 / Assess / Discuss
L5 Call Number Classification / Assess / Discuss / LC Easy / Task Perf. 2 / Assess / Discuss
L6 Retrieving Stacks Items / Assess / Discuss / Task Perf. 3 / Assess / Discuss
L7 Straightening Shelves of Items / Assess / Discuss / Task Perf. 4 / Assess / Discuss
L8 Shelving Items / Assess / Discuss / Task Perf. 5 / Assess / Discuss
L9 Visually Scanning Items for Call Number Consistency / Assess / Discuss / Task Perf. 6 / Assess / Discuss
L10 Physical Item Searches / Assess / Discuss / Task Perf. 7 / Assess / Discuss
L11 Reconfiguring the Collections / Assess / Discuss / Task Perf. 8 / Assess / Discuss
Public Service and System Functions
L12 What’s What behind the Circulation Desk / Assess / Discuss / Task Perf. 9 / Assess / Discuss
L13 Standard Operations at the Circulation Desk / Assess / Discuss / Task Perf. 10 / Assess / Discuss
L14 Introduction to the Endeavor Voyager System / Assess / Discuss
L15 Voyager Circulation Module: Interface and Patron Records / Assess / Discuss / Task Perf. 11 / Assess / Discuss
L16 Voyager Circulation Module: Discharging Items / Assess / Discuss / Task Perf. 12 / Assess / Discuss
L17 Voyager Circulation Module: Charging Items / Assess / Discuss / Task Perf. 13 / Assess / Discuss
L18 Voyager Circulation Module: Item Records / Assess / Discuss / Task Perf. 14 / Assess / Discuss
L19 Course Reserves / Assess / Discuss / Task Perf. 15 / Assess / Discuss
L20 Using the Wireless Laptop Computers, CD Players, and Associated Equipment / Assess / Discuss / Task Perf. 16 / Assess / Discuss
L21 Using the Pharos System Print Controller, Printers, Copiers, Digital Sender, and Value-Add Service Machine / Assess / Discuss / Task Perf.
17 / Assess / Discuss
L22 Using the MountainLynx Electronic Catalog / Assess / Discuss / Task Perf. 18 / Assess / Discuss
L23 Supervising the Use of the Electronic Classroom Computers / Assess / Discuss / Task Perf. 19 / Assess / Discuss
L24 How to Help Library Users / Assess / Discuss / Task Perf. 20 / Assess / Discuss
L25 Working with Microform and Government Documents / Assess / Discuss / Task Perf. 21 / Assess / Discuss
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Learning Objectives for this lesson
To provide the
fundamentals of
visually scanning or
shelf reading items for
call number
consistency
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After experiencing this lesson,
you will…
Know how to visually scan or shelf read a specified
set of items for call number consistency
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Sections of Lesson 09
This lesson has three (3) sections:
§9.1 What is shelf reading and why do it?
§9.2 Accuracy is paramount
§9.3 How do I do it?
Ok, let’s begin …
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§9.1
What is shelf reading and why do we
do it?
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What do we mean by “visually
scanning or shelf reading items?”
To visually scan physical items for call number consistency—
popularly known as “shelf reading”—we visually check the call
number every single item in the shelf section that we are
reviewing
We are checking to see if the items are in the correct call
number order
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Why shelf read?
Shelf reading is our best means of ensuring the integrity of our
physical collections
This task supports the two primary objectives of Access
Services
Let’s briefly review those objectives
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Why shelf read (2/4)
1.
2.
To maintain the integrity of and access to the various library
collections
To assist library users as needed to find materials and to gain
accurate information related to their research needs
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Why shelf read (3/4)
In essence, we are charged with…
Managing the physical order and circulation of research
materials in a variety of formats (paper, floppy disk, CD, LP,
audiotape, etc.)
Maintaining patron records and working with patrons about
aspects of those records (e.g., fines)
Communicating with library users about research materials that
they are using or wish to use.
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Why shelf read (4/4)
As a critically important performance task that supports our
departmental objectives, shelf reading confirms that every single
item is in its proper call number position
Done as a regular and organized activity, shelf reading promotes
effective access to our physical collections by library users
Shelf reading is our main means for finding missing items that are
either mis-shelved or have fallen down behind the shelves
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§9.2
Accuracy is paramount
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Accuracy and quantity
Visually scanning items is a labor-intensive activity
It requires that you remain attentive and mindful to the task
Accuracy, not quantity, should be your main consideration
This task assignment will usually last an hour
You can expect to shelf read once per four-hour work shift each day
you work
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Accuracy and quantity (2/2)
Although accuracy has precedence over quantity, you can expect to
shelf read somewhere in the range of 300-600 (non-journal) items in
an hour’s time, depending on your skill level, how messed up the
shelving area is, and the size of the items
But do not rush through the assignment
Take care scanning each item’s call number
Speed is not important on this task
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§9.3
How do I shelf read?
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Stacks Assignment Log
To begin, you will be
assigned a section by
a supervisor
The section for you to
shelf read is listed on
one of the pages of
the black binder
behind the Desk on
the MUCD cabinets
labeled “Stacks
Assignment Log”
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Stacks Log (2/2)
The “Stacks
Assignment Log”
binder contains log
sheets organized in
call number order
There are binder
sections for shelf
reading on the
ground floor,
second floor, and
main floor
There are also shelf
straightening log
sheets in the back
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Write down the previous number
On the sheet for the particular call number area where you are
assigned to shelf read, write down the last call number jotted
down by the previous student for the assigned section on a slip
of paper
This call number is where you will begin
In the binder, write down the date and your name, so no one
else will be sent to your section at the same time
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Log sheet
Shelf Reading Sheets
Let’s look at an example
Notice that Cynthia was
assigned by David to read in
the L-LT section on January
29
She wrote down the call
number where the previous
person had left off, at LB628
.B28, and went shelf reading
Ground Floor: L’s
DATE
READER
1/26/04
1/29/04
Jack
Cynthia
ASSIGNED
BY
Sherry
David
CALL NO. YOU ENDED WITH
LB628 .B28
LB875 .M82
When she returned, she
wrote down the complete item
call number that she had read
to: LB875 .M82
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Log sheet (2/2)
Shelf Reading Sheets
Ground Floor: L’s
So, let’s apply this
DATE
READER
1/26/04
1/29/04
Jack
Cynthia
(your name)
2/2/04
ASSIGNED
BY
Sherry
David
Debby
CALL NO. YOU ENDED WITH
LB628 .B28
LB875 .M82
When you are assigned to
shelf read a specific call
number section, you will write
down today’s date, your
name, and who assigned this
task in the Stacks
Assignment Log binder
Write the previous call
number on a slip of paper
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Preparing to shelf read
Take the slip of paper and a pen or pencil with you when you go out
into the stacks to shelf read
Use this slip of paper to find the section where you are to begin
Remember to write yourself out of the circulation area on the Daily
Task Sheet before you go to do your shelf reading
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Find the section
Go to the call
number of the last
item read in the
stacks
In this example, we
are in the LB875
section
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Shelf reading procedure
To shelf read or
visually scan a section
of items, carefully look
at the call number of
each item in
progressive call
number order
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Etc.
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Procedure (2/6)
The call number
should be listed
either on the bottom
of the spine of the
item…
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Procedure (3/6)
… or in the bottom
left hand corner of
the front cover
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Procedure (4/6)
In this example, we
look at the first item
following the last
number written in the
Shelf Reading
Stacks Assignment
Log binder, checking
to see if the item is
in proper call
number order
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Procedure (5/6)
Then look at the next
call number
Is it in the correct
order?
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Procedure (6/6)
Continue checking
each subsequent
item
Are they in the
correct call number
order?
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Item out of order
When you find an
item that is slightly
out-of-order…
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Out of order (2/3)
…Place it in its
proper order by
correctly re-shelving
the item
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Out of order (3/3)
If you find an item that
is very misplaced (e.g.,
an HB item in the LBs),
bring it back up with
you when you finish;
we will check it to see if
it has been given a
“lost” status in Voyager
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Look for fallen items
Look behind each
shelf, especially the
bottom shelves, to
confirm that an item
has not fallen behind
If so, place it back in
order
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“Front” the shelf
When a shelf has
been read,
straighten up or
“front” the items so
that the spines of
all of the books
are lined up flush
along the lip of the
shelf
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Oversize items
Check to make sure
that oversize books
are on the bottom
shelf of the specific
column of shelves
containing items with
similar call numbers
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Note where you stop; count
At the end of the hour, note down the call number of the last
item you scanned
Try to have your last item shelf read during your hour be the last
physical item on the shelf
This will make it easier for the next person to find where to
continue
Now count all of the items that you have shelf read; allot enough
time when you start shelf reading to be able to accomplish this
count before leaving the area
Return to the Circulation area and sign back in on the Daily
Tasks Completed sheet
In the “No. of Task Items” column, write in the total number of
items that you shelf read
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Updating the log sheet
Shelf Reading Sheets
Ground Floor: L’s
Remember to note
down in the Stacks
Assignments Log
binder exactly
where you left off;
print the full call
number legibly on
the log sheet
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DATE
READER
1/26/04
1/29/04
Jack
Cynthia
(your name)
2/2/04
ASSIGNED
BY
Sherry
David
Debby
CALL NO. YOU ENDED WITH
LB628 .B28
LB875 .M82
LB1021 .P38
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Accuracy is important
The staff monitors the accuracy of your performance on this task
Out of order items that you missed will be collected during
review
These missed items will need to be shelved by you
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Recap and a look ahead
You have now been introduced to the fundamentals of how to
shelf read or visually scan items for call number consistency
In Lesson 10, you will learn how to conduct physical item
searches for items that appear to be missing
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Response to Lesson 09
Thank you for your participation in experiencing lesson 09
Please access the online response form to report on your learning
experience
Then report to Sherry or another Access Services staff member to
perform Task Performance 6
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