Transcript University Systems Project Profiling research and maximising the benefits of the Themis November 2005 Slide 1

University Systems Project
Profiling research and
maximising the benefits of the
Themis
November 2005
Slide 1
University Systems Project
The University of Melbourne New
Systems Business Case
“An ERP system provides a sound
infrastructure on which the organization can
leverage to meet future challenges.”
Slide 2
University Systems Project
Knowledge Transfer
“The challenge is to become more accessible
to non-academic communities, players, and
potential partners. Such parties bring other
resources and expertise, along with their
own agendas.”
(Growing Esteem Draft Strategy Paper)
Slide 3
University Systems Project
Strategies to help achieve
Knowledge Transfer
Objectives articulated by the Vice Chancellor,
Asia Link and MRIO:
• a web site for each staff member describing
who they are and what they do
• an expert database which would be used by
external/internal media for identifying people
to contact on a particular issue or area of
research.
Slide 4
University Systems Project
Strategies to help achieve
Knowledge Transfer
By 2006, web enabled expertise “portal” in
place and research publications available
Accountability: Vice-Principal (Information)
(Information Management Plan, Research and Research Training,
University Target 5)
Slide 5
University Systems Project
The University Systems Project can
significantly deliver on these strategies in
2005
(Proof of concept delivered now.
Production early 2006)
Slide 6
University Systems Project
What we currently know about our
researchers
From our Research Management System:
(Including Finance)
– Publications
– Grants and Contracts
– RFCD and SEO Descriptions
Data verified through established Administrative Processes
Slide 7
University Systems Project
What we currently know about our
researchers
From our Human Resources System:
– Qualifications
– Fellowships
– Research Expertise
– International Linkages
– Professional Memberships
– Awards
– Home Page
Slide 8
Data entered through Staff Self Service, and approved by Supervisor
University Systems Project
All in the one database: Themis
Research
Finance
Slide 9
HR
University Systems Project
All available in a single report
from Themis
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Slide 10
Home Page
Qualifications
Fellowships
Research Expertise
International Linkages
Professional Memberships
Awards
Grants and Contracts
Publications
University Systems Project
Claim: A Research Expertise portal is just a
fancy report from Themis published to the web
+
HR Organization
Hierarchy Report
Slide 11
+
List of Current
Researchers
by Department
A Research
Profile Report for
each Researcher
University Systems Project
This is achievable today
• www.usp-scratchpad.unimelb.edu.au
Slide 12
University Systems Project
What about Search Capability?
• Because Themis is producing the web
pages, it can include highly descriptive meta
data.
• Using this metadata, the standard University
search engine can be used to good effect.
Example: www.imp.unimelb.edu.au
The same can be achieved for the research
expertise pages www.uspscratchpad.unimelb.edu.au/researcher_index.html
Slide 13
University Systems Project
Knowledge Transfer Strategy
Revisited
By 2006, web enabled expertise “portal” in
place and research publications available
Accountability: Vice-Principal (Information)
(Information Management Plan, Research and Research Training,
University Target 5)
Slide 14
University Systems Project
Research profile & ePrints
• Back to Professors Williamsons Page
Slide 15
University Systems Project
Our Strategic Advantage
• Of the Group of Eight, only Monash has
something comparable to the Profiling
Research initiative
• By the end of 2006, we will have the most
tightly integrated Research Management
solution in Australia. (In general, holistic
reporting will be easy for us, and more
challenging for others)
Slide 16
University Systems Project
What other Universities have to do to
achieve the same end (roughly)
Finance
Research
Data
Warehouse?
CMS?
HR
Slide 17
Web
University Systems Project
Some Reflections on Information
Management Principles
• Information is a strategically important
resource
• University information will be accurate
• Enterprise Information will be centrally
managed
• Information and information systems will
be easily accessible
Slide 18
University Systems Project
Future Developments
• Projects
• making the raw data available to faculties
and departments (in accordance with
principles of information management )
• PDF process
• Increasing the profile of the information
infrastructure offered by Themis Research
Slide 19
University Systems Project
Future Developments:
ePrints & Themis
• Currently we have 2 university collections of
publications information
• Can we have a single source of information about
publications
• A single data collection point?
• What should we consider to be Enterprise
processes around the collection and publication of
ePrints?
Slide 20
University Systems Project
Broader Perspective
• By 2006, to develop a holistic university-wide
framework for effective and efficient
research management, storage & reporting
through the implementation of the Research
Management system, underpinned by
sustainable information infrastructure
Accountability: Deputy Vice-Chancellor,
Director, MRIO, Vice-Principal (Information)
(Information Management Plan, Research and Research Training,
University Target 5)
Slide 21