Transcript penndot electronic document management system

Utility Relocation Electronic Document
Management System (UREDMS)
Name of the Conference
City, State
Date
Utility Relocation
Electronic Document Management System
HW-09-23 Survey: GCEDMS/UREDMS
Fall 2009
Utility Relocation
Electronic Document Management System
The Electronic Filing Cabinet
• Captures, Stores and Indexes
Paper Documents
• Interacts with Utility Relocation
Data
• Work Items and Queues
Promote Timely Task Completion
• Project Management Tool
Utility Relocation
Electronic Document Management System
What Does UREDMS Encompass?
Web-based Project Planning and Construction Facilitator
• Internal DOT Utility-Related Communications
• Preconstruction Office
• Utilities Office
• Right of Way Office
• Maintenance Office
• Traffic Operation
• External Communications
• Municipalities
• Utility Companies
Utility Relocation
Electronic Document Management System
Preconstruction Benefits
• Expedited Project Delivery
• Quicker Document Submissions and
Revisions
• Faster Review Completion Time
• Time and Cost Savings
• Reduces Permitting Conflicts of New Utility
Facilities on Proposed Projects
• Reduced Unplanned Relocations and Encounters with Unknown
Utilities
• Streamlined/Standardizes Processes
• More Efficient Utility Section Office Operation
Utility Relocation
Electronic Document Management System
Utilities Benefits
• Expedited Document Communication Process
• Time Savings
• Standardization Statewide Processes/Procedures
• Dollars
• Manpower
• Reduced Potential for Legal Challenges
Utility Relocation
Electronic Document Management System
Future Benefits
• Improved Project Tracking Capability
• Improved Inventory/Storage
Document Retention which Enables
Informed Decision Making
• Improved Asset Management
• Promotes Paperless Processes and
“Greener” Agencies
Utility Relocation
Electronic Document Management System
The Lead States Team
Larry Ditty
Chief Utility Relocation Administrator
Pennsylvania DOT
717-214-8762
[email protected]
JoAnn Kurts
Utility Relocation Engineer
Louisiana DOTD
225-379-1427
[email protected]
Michael Bolden
Assistant State Utilities Engineer
Georgia DOT
404-631-1379
[email protected]
Chuck Schmidt, P.E.
Chief of Design Services
New Hampshire DOT
603-271-2297
[email protected]
Mollie Zauner
Assistant Utilities Engineer
Minnesota DOT
651-366-4704
[email protected]
Jesse Cooper, R.P.L.S.
Mapping, Survey and Utility Section Director
Texas DOT
512-416-2874
[email protected]
Nick Lefke
Utility Coordinator
Michigan DOT
517-335-2208
[email protected]
Eric Felty
Acting Section Chief of System Project Development
Pennsylvania DOT
717-214-8751
[email protected]
Utility Relocation
Electronic Document Management System
Note: The next 20 slides are examples of the Lead States
processes. It is suggested to select 3 to 5 of these examples to
discuss during your presentation and remove the rest.
Utility Relocation
Electronic Document Management System
PENNDOT Next 6 Slides
Utility Relocation
Electronic Document Management System
PENNDOT ELECTRONIC DOCUMENT
MANAGEMENT SYSTEM (EDMS)
EDMS Functions as a Virtual Filing Cabinet
UREDMS is part of EDMS used for Utility Relocations
UREDMS Internal is Intranet Based
UREDMS External is Internet Based
Utility Relocation
Electronic Document Management System
PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN
PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE
EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN
UREDMS E-TRAINING
ftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/
Simple On-Screen Tutorial
Utility Relocation
Electronic Document Management System
GADOT Next 3 Slides
Utility Relocation
Electronic Document Management System
Combines Existing Data
Utility Relocation
Electronic Document Management System
Promotes Uploads and Standardization
Utility Relocation
Electronic Document Management System
Easier Search and Information Retrieval
Utility Relocation
Electronic Document Management System
LADOT Next 3 Slides
Utility Relocation
Electronic Document Management System
Summary of all utilities located in the DOTD right-of-way on the selected project
Invoice information for payment voucher to reimburse DOTD liability in utility relocation
Status of key dates for the selected utility operator
MDOT Next 4 Slides
Utility Relocation
Electronic Document Management System
Success To-Date
• Reliable Information Provided to DOT
and Utilities thus Creating a More
Accurate & Efficient Project Certification
• Advanced/Integrated Cost Process
• Systematic Process Standardizes Utility
Permitting and Coordination
• Improved Customer Service (Internal
and External)
Utility Relocation
Electronic Document Management System
Looking Forward
Coordination – Cooperation – Communication
• Timely, Efficient Relocations
• Projects, Efficiently Designed
• Cost Efficient
Utility Relocation
Electronic Document Management System
Questions and Comments?
Utility Relocation Electronic Document
Management System (UREDMS)
Utility Relocation
Electronic Document Management System
The Lead States Team
Larry Ditty
Chief Utility Relocation Administrator
Pennsylvania DOT
717-214-8762
[email protected]
JoAnn Kurts
Utility Relocation Engineer
Louisiana DOTD
225-379-1427
[email protected]
Michael Bolden
Assistant State Utilities Engineer
Georgia DOT
404-631-1379
[email protected]
Chuck Schmidt, P.E.
Chief of Design Services
New Hampshire DOT
603-271-2297
[email protected]
Mollie Zauner
Assistant Utilities Engineer
Minnesota DOT
651-366-4704
[email protected]
Jesse Cooper, R.P.L.S.
Mapping, Survey and Utility Section Director
Texas DOT
512-416-2874
[email protected]
Nick Lefke
Utility Coordinator
Michigan DOT
517-335-2208
[email protected]
Eric Felty
Acting Section Chief of System Project Development
Pennsylvania DOT
717-214-8751
[email protected]
Utility Relocation
Electronic Document Management System