Transcript 2010 Convention Reports

Committee Reports
Program
Executive Director
Finance
Property
Nominations
Program Committee
Program Director
Paul “Yogi” Holle, DCE
Program Committee
Zach “Slice” Allen
Jennifer “Downey” Webster
Caryn Elliott
Jerry Randolph
Rev. Mark “Grommet” Schulze, Chairperson
Leah Steinbronn, DCE
Amy Hubach, DCE
Summer Camp
2010 Summer Staff
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Camp Assistants – 3 Kitchen, 1 maintenance, 2 housekeeping,1
technology, 1 office
Counselors – 9 Female, 8 male
Ridges Counselors – 2 male, 1 female
Summer Program Facilitators – 2 On-Site, 1 Family Ministry, 3 Day
Camp Coordinators
Foodservice Director, Foodservice provider
Head of Maintenance
Office Coordinator
40 total summer staff!
Summer Camp
Exciting in 2010
• Week-long Family Camp
• Adult and Family Ridges Trips
• Mountain Biking Camp
• Servant Events
•Bethlehem, Aloha, OR
•Beautiful Savior, Boise, ID
•High School Servant Event
•Leaders In Training Camp (LIT)
•Day Camp
•17 Total Sites
•Over 700 Campers
Day Camp 2010
Redeemer, SLC, UT
*Saint Paul, Odgen, UT
*Saint Mark, Provo, UT
Zion, Burley, ID
*Zion, Nampa, ID
Redeemer, Kimberly, ID
Beautiful Savior, Boise, ID
*Valley of Peace, Hailey, ID
Immanuel, Twin Falls, ID
Trinity, Rupert, ID
Hope and St. John, Idaho Falls, ID
Shepherd of the Valley, Salmon, ID
*Saint Mark, Elko, NV
Peace, Filer, ID
*Faith, Pocatello, ID
Light of the Valley, Riverton, UT
First, Tooele, UT
June 13
June 13
June 13
June 20
June 20
June 20
June 27
June 27
June 27
July 4
July 11
July 11
July 18
July 25
July 25 (Adult day camp July 31)
August 1
August 1
Winter Retreats
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Staff Reunion (28)
Jr. High Retreat (8)
Sr. High Retreat (45)
Crafting Retreats (37, 11)
Men’s Retreat (21)
Family & Friends Winter Retreat (0)
Idaho Falls Youth Retreat
Southern Idaho Confirmation Retreat
Spring / Summer Retreats
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Work Weekend: May 30-June 1
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Parent / Child Retreat: June 19-20, 20-22, 23-25
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56 registered for all 3 programs
Single Parent / Child Retreat: July 17-19
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Over 120 volunteers, children and staff
55 registered
Summer Family & Friends Camps
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July 5-10 Week-long: 18 Registered
July 31-August 2 Weekend: 80 Registered
Fall Retreats
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NEW!- Marriage Encounter Retreat
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Fall Work Weekend
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October 15-17, 2010
Men’s Retreat
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October 1-3 or 8-10, 2010
Women’s Retreat
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September 24-26, 2010
October 22-24, 2010
Dr. Robin Dugall
Sr. High Leaders Retreat
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November 12-14, 2010
Outdoor Education
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Grace, Sandy, UT
Immanuel, Twin Falls, ID
Grace, Pocatello, ID
Hope, Idaho Falls, ID
Canyonside Christian, Twin Falls, ID
Idaho Virtual Academy
Pocatello Public Schools
The Community School, Ketchum, ID
Executive Director’s
Report
Guests Served
3500 3400
3400
3200
3200
3000
3000
2900
2600
2500
2500
2000
1500
1000
500
0
2002
2004
2006
2008
Summer Camp
May 31, 2010
UP 7% from 2009
Down 9.8% from 2008
900
800
700
600
500
400
300
200
100
0
818
725
712
687
760
701
791
717
621
572
788
577
666
606
598
501479
406 429
338
319
404
387
358360
305
298
540
426
261
282
195
2002 2003 2004 2005 2006 2007 2008 2009 2010
15-Apr
31-May
SC Total
DC Total
Summer Camp
Average of 40-45% return campers
2010 – 32% returning campers to date
900
800
700
600
500
400
300
200
100
0
818
725
760
712
791
788
717
666
546
340
326
330
343
327
341
352
318
177
2002
2004
2006
2008
2010
to
date
SC Total
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Summer
Congregational Participation
Total Summer Campers from Member Congregations
**as indicated by the camper, not the congregation
•2007 - 360
•2008 - 339
•2009 - 277
Congregational Summer Participation
60
50
40
30
2007 campers
2008 campers
2009 campers
20
10
0
Summer Congregational Participation
Goal…
Provide list of names to congregations
of campers who do not list a church
membership and/or provide a list of
congregations in the area to the
campers who do not list a church
membership.
Retreats
Total Retreat Participants
2005 - 444
2006 - 437
2007 – 524
2008 – 498
2009 – 501
2010 – 419 (projected through August)
140
120
100
2005
2006
2007
2008
2009
2010
80
60
40
20
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Church Visits
School Visits
Goal 10-15/year
Jan – April
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2009 (12 total Sunday visits)
• October – Crown of Life, Rigby
• November – Trinity, Clover
- Pilgrim, Ontario
2010 (8 so far)
• January
• Trinity Rupert
• Grace, Pocatello
• February
• Our Redeemer, Emmett
• March
• Grace, Caldwell
• Zion, Ashton
• April
• Immanuel, Twin Falls
• May
• Faith, Pocatello
• Zion, Nampa
Grace, Pocatello
Hope, ID Falls
Immanuel, Twin Falls
Christ, Murray, UT
Grace, Sandy, UT
Redeemer, SLC, UT
St. Paul, Ogden, UT
Nampa Christian Schools
Other Visits
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Oct. & April – Southern Idaho
Pastors Conf.
May – LWML/LLL Convention
Summer Camperships
$22,000 awarded in 2009
($9,000 distributed by June 5, 2010)
Spread the word!
Marketing Plan
Overview
Why a Marketing Plan?
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Camp Perkins engages in marketing tasks daily;
why not develop a plan and purpose for those
marketing tasks?
Historically, a constituent’s level of satisfaction with
an organization and their belief or alignment with
the mission is directly tied to their desire to donate
to and support an organization.
The process of marketing identifies ways to reach
our constituents better, serve them better, raise
funding to sustain the organization and develop a
thriving long-term ministry.
Parts of the Plan
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SWOT Analysis: Strengths, Weaknesses,
Opportunities, Threats
Analysis of other camps in our region
Branding….how users perceive Camp
Perkins. How we want them to perceive
Camp Perkins Ministries….are they
congruent?
Specific tactics to implement over the next
five years like:
Continued….
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Brand Strategy by 2012
Integration of Social Networking to increase year
round contact and donations
Applying for the MJ Murdock Grant
Develop an Alumni system
Creating a five year maintenance and building plan
Fulfilling the Thrivent Charitable Gifting Grant
Ways to increase contact and interaction time
between camp staff and congregations
Zeroing in on those things we do great and reevaluating those things we just do well
So far…
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New Website
Updated/Color Logo
Professionally designed brochures
consistent with look of website and logo
colors
Exhibits
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The rest of the marketing plan contains
exhibits that are a collection of articles,
documents, survey summaries and branding
guides to help the full time staff and board
members make the most of the marketing
plan.
Is the marketing plan fixed?
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NO! The marketing plan is a living
document and it will be modified over time
as camp ministry evolves and full time staff
identify needs.
The marketing plan is a starting point for the
next five years of planning.
The past five years of marketing ideas now
found their way into a written document!
Finance Committee
Finance Committee
During the 2009/2010 camp year, the finance committee met four times –
twice in person and twice by teleconference.
•September Meeting
•Organized Committee with Wayne Brown chair and Colleen Shelton-Davis as
Secretary. Members include Pastor Randy Benscoter, Myrl Schroeder, and
Paul Petersen.
•Reviewed several impending large capital expenses
•October Meeting
•Developed draft budget for camp for 2010
•Began review of financial review committee recommendations
•Budget adopted by board at November meeting
•February Meeting
•Worked on drafts of Gifts and Pledges Manual, Investment Policy and
Investment Procedures document
•Reserve funds policy developed and submitted to board for approval in Feb.
meeting
•Gifts & Pledges Manual submitted to board during April Retreat for approval
•April Meeting
•Worked with Executive Director and Terry Reinke on the program
funded by the Thrivent grant.
Finance Committee
•Challenges
•CPLOM doesn’t raise the annual operating budget through registration
fees and rentals. It is dependent upon the generosity of donors to meet
annual expenses. To that end CPLOM will be embarking on an
Endowment fund drive to allow the camp to offer campers and retreaters
modestly priced experiences. The catalyst for this drive will be the
implementation of the Thrivent Grant in the next two years.
•We still have a ways to go with regard to the recommendations of the
financial review committee. Getting the above policies in place meets
some of the concerns expressed.
•Finding reasonable yield/risk investments for restricted and endowment
funds.
•Continuity in key staffing positions, e.g. maintenance
•Blessings
•Operational expense for 2009 were met and exceeded through, prudent
management by our Executive Director, generous donors and a one-time
refund. Currently the camp has approximately $300,000 in various
restricted reserve accounts and an endowment fund.
•Our current financial position allows us to continue our vital
ministry to youth and adults, providing them with quality experiences
in a Christ-centered environment.
Property Committee
Property Committee
•Important dates:
•May 15th, Pre-Work weekend to establish work list for work weekend
•May 28-31, Work weekend getting camp ready for the Summer and
coordinating all work efforts
•Oct ? Fall work weekend getting camp ready for the Winter
•2009 Completed Projects:
•Rebuild Climbing Tower
•Oil RC, Shop, 3 staff cabins, Paddle Shed
•Create facilities needs and activities plan to submit to USFS
Property Committee
•2010 Projects:
•Replace queen mattresses in RC – DONE!
•Rebuild Outdoor Chapel Deck –Thrivent sponsored project
•Rebuild fence around dumpster – enlarge the area to accommodate garbage
and cardboard
•Lodge Roof repair – Sun Valley Roofing, bid = $18,222. Replacement only.
(Cabins - $2,703/cabin)
•Upper shower house sprucing up or remodel – depending on roof repair costs
•RC painting inside - plan to repair, and repaint walls. Falls under RC
beautification project led by Karen Petersen, Karen Graham, and Sue Buuck.
•RC downstairs floor – replace carpet with alternative material that
washes/cleans easily
•Future Projects:
•Remodel lodge and add new deck/patio
•RC basement storage extension
•RC roof solution
•Additional Tasks:
•Continue development of maintenance manual.
•Create Maintenance Director job description and fill the position
•Create facilities needs and activities plan to submit to USFS
Nominations
Committee