Transcript JUDGE`S BINDER ELECTION DAY MATERIALS

JOE AIELLO
Sangamon County Clerk
November 2, 2010 General Election
Judges School
•Familiarize You With Procedures
•Review Voting Machine Operating Instructions
•Cover Important Things to Know Election Day
•Answer Questions
•Pass the Test
Joe Aiello
Sangamon County Clerk
IMPORTANT THINGS TO
KNOW ON ELECTION DAY
• Everything you need to know is in the
Judge’s Manual
• All forms and instructions are in the
Judge’s Binder of Election Day Materials
• Call Election Office if problems or
concerns
(217) 753-6740
Joe Aiello
Sangamon County Clerk
CHECK SUPPLIES
(refer to listing in Judge’s Manual)
• Voting Booths, Ballot Box/Tabulator and one
AutoMark (one AutoMark per polling place)
• Gray Supply Case
– Judge’s Binder of Election Day Materials
– Cardboard Ballot Return Box
• (ballots, ballot box return seal, certificate of ballots form)
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Privacy Covers
Pre-printed Applications with spindle (s)
Signage for polling place
Provisional Ballot Materials
Supply Baggie/American Flag
Campaign Free Zone Cones
Joe Aiello
Sangamon County Clerk
JUDGE’S BINDER ELECTION
DAY MATERIALS
INSIDE FRONT COVER
– Judge’s Manual
BEFORE THE POLLS OPEN
• Pocket #1
– Election Official Badges, Judges’ Oath/Expense Sheet
• Key Pouch
– Keys for the Tabulator (yellow), AutoMark (blue) and Ballot Box (green)
(Note: Only one precinct per polling place will have a key pouch in their binder)
• Pocket #2
– Instructions for preparing the tabulator and AutoMark, Certificate of
Inspection, Specimen Ballots
• Pocket #3
– Envelope #1
Joe Aiello
Sangamon County Clerk
JUDGE’S BINDER ELECTION
DAY MATERIALS
(continued)
DURING VOTING HOURS
• Pocket #4
– List of Persons Who Filed Declaration of Intent to be a Write-In
Candidate, Absentee List, Active Voter List, Inactive Voter List
• Pocket #5
– Ballot Entitlement Chart / Voter Qualification, Affidavits: C-2 Military,
C-4A Moved within 30 Days, C-6 Fail-Safe (only if Federal Election)
• Pocket #6
– Affidavits: C-3
• Pocket #7
– Spoiled Envelope #2, Voter Correction Sheet, Polling Place Lists
Joe Aiello
Sangamon County Clerk
JUDGE’S BINDER ELECTION
DAY MATERIALS
(continued)
AFTER THE POLLS CLOSE
• Pocket #8
– Defective Ballot Envelope #3, Duplicated Ballot Envelope #5
• Pocket #9
– Write-in Tally Sheet, Instructions for Printing Election Results,
Closing tabulator, removing memory card and closing AutoMark
• Pocket #10
– #4 Bag for Unused Ballots, Pre-Printed Applications Envelope #6
• Pocket #11
– Green Parking Pass, Election Night Return Envelope, Memory
card bag (precinct with key pouch will have this – only one per
polling place), Returning Supplies Instructions
Joe Aiello
Sangamon County Clerk
JUDGES OF ELECTION
• Responsible for ensuring electoral process is administered fairly
and in accordance with all laws
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Equal Authority / Rotate Positions
Obligation to Serve
Replacement Judge
Handling Election Materials
Compensation and Working Hours
Control of the Polling Place
Common Courtesies
Joe Aiello
Sangamon County Clerk
Provide Excellent
Service to Voters
ALL voters deserve courteous attention when
exercising their right, as citizens, to vote.
• Greet each and EVERY person with a smile, a
“welcome”, and an offer to help with anything they might
need
• Treat EVERY person who comes through the doors as a
valued, important and eagerly awaited, PERSONALLY
invited guest of yours.
• Remember the Golden Phrase: “If there is anything I can
assist you with, please let me know. I’m here to help.”
Joe Aiello
Sangamon County Clerk
ELECTIONEERING AND
MARKING CAMPAIGN
FREE ZONES
Electioneering:
Working for, against, or in
the interest of a
candidate, party, or
proposition. (buttons,
literature, clothing,
discussions)
NOT ALLOWED IN:
• Polling Room
• Within Campaign Free
Zone (100 feet of polling
room entrance)
Campaign Free Zone:
Area in which no advertising
pertaining to any
candidate/proposition to
be voted upon shall be
displayed.
Election Judges shall place
two cones at a distance
of 100 feet from entrance
to voting room.
Electioneering is prohibited
within zone and Judges
should monitor zone
throughout the day.
Joe Aiello
Sangamon County Clerk
POLLWATCHERS
Authorized Individuals
Allowed in Polling Place
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Election Judges assigned to
polling place
Voters while voting
Minor children accompanying
parent while voting
Authorized pollwatchers (MUST
Submit Credentials)
Law enforcement officers acting
in official capacity
Representatives of Election
Authority, State Board of
Elections, State’s Attorney and
Attorney General Offices
Joe Aiello
Sangamon County Clerk
POLLWATCHERS
(continued)
• Pollwatchers may be appointed by candidates, political parties
and other qualified organizations.
• Pollwatchers must submit credentials to Election Judges. If
multiple precincts in the polling place, they should have separate
credentials for each precinct they are observing. They may leave
and re-enter poll. Credentials are returned in Envelope #1.
• Pollwatchers present to observe conduct before, during and after
polls close. They should be allowed to view all records relating to
the election, provided the secrecy of ballot maintained.
• Pollwatchers should NOT touch election supplies or materials.
• Pollwatchers may challenge a person’s right to vote or call the
judge’s attention to any incorrect procedures.
• Pollwatchers MAY NOT interfere with orderly conduct of the
election. Judges may limit number by drawing lots – ONLY if
overcrowded and interfering with conduct of the election.
Joe Aiello
Sangamon County Clerk
ADMINISTER JUDGE’S OATH
AND HAND OUT
JUDGES’ BADGES
Located in Pocket #1 of your Judge’s
Binder you will find the Election
Official Badges and Judge’s
Oath/Expense Sheet.
Before the polls open, each judge
should print name and precinct on a
badge and wear throughout the day.
All judges must also be sworn in
and complete the Judge’s Oath
shown here. On the reverse side of
the Oath is the Election Expense Form
that must be completed at the end of
the night. This form is returned in
Envelope #1 at the end of the night.
Joe Aiello
Sangamon County Clerk
ORGANIZE JUDGES TABLE
ORGANIZE JUDGES TABLE AS FOLLOWS
Position #1 - APPLICATION JUDGE
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Pre-printed applications to vote
Pens / Signature Guide
Absentee / early voting / grace period voter list
Instruction materials
Position #2 - VERIFICATION JUDGES (2 Judges – one from each party)
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Share pre-printed applications book with judge #1
Affidavits (voter assistance, challenged, provisional)
Pens
Position #3 - BALLOT DISTRIBUTION JUDGE
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•
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Ballots and privacy covers
Pens for initializing ballots
Spindle (for applications to vote)
Position #4 - BALLOT BOX / TABULATOR JUDGE
•
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Positioned a few feet away from the ballot box / tabulator
“I Voted” stickers
BE SURE TO DISPLAY ALL SIGNAGE AND SPECIMEN BALLOTS
Joe Aiello
Sangamon County Clerk
RECORD NUMBER OF
BALLOTS
The ballots are located in the box labeled
“Cardboard Ballot Return Box”. Record the
total number of ballots delivered on Line 1 of the
Certificate of Ballots form which is also in the
“Cardboard Ballot Return Box”.
The total number of ballots delivered is listed on
a special instruction sheet also located in the
“Cardboard Ballot Return Box”. Only open
ballot packages as needed.
Check the ballots to make sure the precinct
designation and the date are correct. Examine
the ballots and pay close attention to the Ballot
Type number printed on the ballot. This ballot
type number will correspond to the ballot type
information on each voter’s pre-printed
application.
Joe Aiello
Sangamon County Clerk
PREPARING THE
TABULATOR
Only one precinct per polling place will have a key pouch in their binder and that precinct will be
responsible for returning the Memory Card Bag in their
Election Night Return Envelope (green envelope)
USE GREEN KEY FOR BALLOT BOX AND YELLOW KEY FOR TABULATOR
1.
Using the GREEN KEY, unlock the BALLOT COMPARTMENT of the ballot box (located on the side of the
ballot box) and make sure it is empty. Close and lock.
2.
Unlock the EMERGENCY BIN (using bottom keyhole located on the front of the ballot box) and open the
panel to verify the emergency bin is empty. Close panel and lock.
3.
Remove the security lid by first unlocking the ACESS FLAP TO MEMORY CARD. Use the top key hole
located on the front of the ballot box and lower the top panel. Lift up front of security lid to remove. Set lid
aside until after polls close.
4.
Verify that the seal is intact on the MEMORY CARD COMPARTMENT (small front left compartment). SEAL
SHOULD REMAIN INTACT THROUGHOUT DAY. Call the Election Office if seal is missing or broken.
5.
Close the ACCESS FLAP TO MEMORY CARD (top panel) and lock. If the panel will not close, check that
the tabulator is pushed back against the ballot box.
6.
Verify that the tabulator is plugged in and if an outlet strip is being used, that it is turned on.
Joe Aiello
Sangamon County Clerk
PREPARING THE
TABULATOR (continued)
7.
Lift the ACESS PANEL TO KEY, on the left side of the tabulator. Do
this by pressing in on the side of the cover at the groove marks and
lift up.
8.
Using the YELLOW KEY, insert the key into the key switch and turn
it to the OPEN / CLOSE position. It will take approximately two
minutes for the tabulator to load. An “Initial State Report” will then
print. The tabulator will display “S-MODE” in the upper left corner of
the LCD screen and the message “ELECTION CARD INSERTED
OPEN POLLS NOW?” will appear.
9.
Press YES. The message “PLEASE TURN KEY / SWITCH TO
VOTE” appears.
10. Turn the tabulator key to the VOTE position. A ZERO TAPE will
then begin to print, showing zero totals for each candidate and
referendum.
11. Judges should then tear off the ZERO TAPE. If multiple precincts
are using the tabulator, separate the zero tapes by precinct.
12. Judges should check that ZERO TAPE shows; all vote totals as “0”,
precinct (s) and date of election are correct and that candidate
names and races match the specimen ballots.
Joe Aiello
Sangamon County Clerk
PREPARING THE
TABULATOR (continued)
13. Judges for each precinct must sign their own precinct ZERO TAPE verifying
that the information is correct.
14. Judges should then verify that they have completed all items on the
CERTIFICATE OF INSPECTION FORM and place both signed Zero Tape
and signed CERTIFICATE OF INSPECTION in Envelope #1 (found in
Pocket #3 of the Judge’s Binder).
15. With the tabulator now in the VOTE mode, remove the key and close the
KEY ACCESS LID.
16. Tabulator is now ready to accept ballots. The screen should read
“INSERT BALLOT”.
Joe Aiello
Sangamon County Clerk
PREPARING THE AUTOMARK
USE BLUE KEY FOR THE AUTOMARK
1.
If it is not already plugged in, plug the power cord into the wall outlet.
2.
Move the lid latches toward the outer edge to open the lid.
3.
Lift the lid flap back until it rests on the top of the lid.
4.
Lift the entire lid away from you into a vertical position. The TOUCH SCREEN MONITOR under the
lid is now visible.
5.
Lift the Touch Screen Monitor towards you into a vertical position.
6.
Close the lid, leaving the TOUCH SCREEN MONITOR in the upright position.
7.
Pull up on the BALLOT FEED TRAY, then pull it towards you and lower it into position.
8.
Adjust the angle of the TOUCH SCREEN MONITOR for viewing comfort.
9.
Insert the BLUE key into the keyhole (bottom left side) and turn to the ON position.
10. Once the “INSERT YOUR BALLOT” screen
appears, remove the key and place back in pouch.
Note: The screen will remain blank for up to 10
minutes after the key is turned to the ON
Joe Aiello
position.
Sangamon County Clerk
COMPLETE CERTIFICATE OF
INSPECTION FORM
The “Certificate of Inspection” form is found in
Pocket #2 in the Judges’ Binder. Before opening
the polls, the judges must certify that all
inspections and duties were performed.
ALL Judges must sign the “Certificate of
Inspection” form and then place the form in
Envelope #1. The signed form along with the Zero
Tape is to be placed in Envelope #1 and must be
hand carried into the County Building.
Joe Aiello
Sangamon County Clerk
OPEN THE POLLING PLACE
 Promptly at 6:00 a.m., one judge must state aloud that the polls are open. No one is
allowed to vote prior to 6:00 a.m.
 On Election Day, if a judge assigned to the precinct fails to appear, one of the
remaining judges should contact the Election Office for a replacement. In the event
the office cannot provide a replacement, the judges present may appoint a
replacement judge.
 The replacement judge must be a registered voter and should be of the same political
affiliation as the judge being replaced. A precinct committeeperson or candidate may
NOT serve as an election judge. The replacement may not be appointed until 6:15
a.m. One of the regular judges shall administer the same oath as was required of the
originally appointed judge.
If you don’t think you will have the polls open by 6:00 am, contact the
Election Office immediately!
Joe Aiello
Sangamon County Clerk
POSITION #1
APPLICATION JUDGE
1.
2.
3.
Summary of Duties
Ask voter to state name, address and for Primary Election their party
affiliation.
Locate voter’s application. If Primary Election, mark party ballot
requested or mark proposition if applicable.
Check that voter was not issued an absentee/early or grace period ballot.
(Refer to absentee voter list in Pocket #4 of binder)
Voter must
verify name
and address
Mark party
requested (if
primary
election)
Voter Signs Here
Joe Aiello
Sangamon County Clerk
POSITION #1
APPLICATION JUDGE
Summary of Duties (cont.)
4.
5.
6.
Make sure voter verifies and signs application.
Announce the voter’s name, address and Party (if
Primary) in a loud, clear voice.
Pass signed application and booklet to judges serving
as verification judges in the second position.
Joe Aiello
Sangamon County Clerk
POSITION #1 - APPLICATION
JUDGE
What if’s????

Voter states that there is some clerical error on application
Note on Voter Correction Sheet (located in Pocket #7)

Voter states their name and/or address on application has changed
Find out when the change occurred and where they have moved to, then refer to Ballot
Entitlement Chart/Flow Chart (located on back cover of Judge’s Manual). Affidavit may be
required.

Voter’s application is not found
•
Check to see if voter is on inactive list (located in Pocket #4). They may not be eligible to
vote or may only be eligible for Federal Only ballot depending where they moved. Refer to
Ballot Entitlement Chart/Flow Chart.

•
Check to see if voter has come to wrong precinct to vote.
•
Call Election Office to verify if voter is registered and their correct polling place.
•
If voter insists they are registered, offer provisional ballot. Call Election Office before
issuing provisional ballot.
Voter is challenged (judge, pollwatcher or any legal voter believes a person is not qualified)
Judges act as board in deciding a challenge, with a majority ruling to sustain or overrule. If
majority sustain (agree with challenger), voter may be given a provisional ballot.
Joe Aiello
Sangamon County Clerk
BALLOT ENTITLEMENT/
VOTER FLOW CHART
Ballot Entitlement Chart
(located on back cover of
Judge’s Manual and in Pocket #5
of Judge’s Binder)
Voter Flow Chart
(located on back cover of Judge’s
Manual and in Pocket #5 of
Judge’s Binder)
Joe Aiello
Sangamon County Clerk
C-3 Affidavit
(Located in Pocket
#6)
.
Use this affidavit when:
•
VOTER MOVED WITHIN THE PRECINCT – use if a
registered voter moved within the precinct within 27 days
prior to the election
•
NAME CHANGE – use if a voter who has had a name
change (occurring anytime) and still resides in the same
precinct
•
NAME ON PRECINCT LIST BUT NO PRE-PRINTED
APPLICATION – use if a voter’s name is on the poll sheet
but does not have a pre-printed application
•
CHANGE OF ADDRESS DUE TO 9-1-1 SYSTEM – use if a
voter’s address has changed due to implementation of 911
system
•
VOTER REQUESTING TO REVOKE OR CANCEL
ABSENTEE BALLOT – use if voter wishes to cancel or
revoke their absentee ballot because they never received it or
it was not received by the election office. Note: If the voter
turns in the absentee ballot, or a portion of it, they do not
have to complete an affidavit.
•
VOTER REQUIRES ASSISTANCE – use if voter was
assisted with the actual marking of the ballot due to a
physical disability or being unable to read and/or write
English.
Joe Aiello
Sangamon County Clerk
VOTER ASSISTANCE
• Assistance vs. Instruction
• Assistance is given only upon the voter’s request
• Voter may specify person to assist (friend/relative) or 2
judges, one from each party, should give assistance
• Both the voter and those giving assistance complete
Assisted Voter Affidavit (C-3)
• Only two groups of voters may receive assistance:
1. The disabled or visually impaired voter
2. The illiterate voter
• Assistance is ALWAYS given in privacy of voting booth
• Anyone assisting MUST cast the vote as directed by the
voter and shall NOT give information afterward as to how
the vote was cast
Joe Aiello
Sangamon County Clerk
C-4A and C-2 Affidavits
(located in Pocket #5)
Use the C-4A affidavit when:
•
VOTER MOVED OUTSIDE THE PRECINCT – use if
a registered voter moved within the 30 days
preceding the election to a residence outside the
precinct (but within the State of Illinois)
Use the C-2 affidavit when:
•
NON-REGISTERED MILITARY PERSONNEL– use
if a non-registered military personnel has maintained
a legal residence in the precinct for at least 30 days
•
NON-REGISTERED VETERANS SEPARATED
WITHIN 60 DAYS OF ELECTION – use if a nonregistered veteran has left active military service
within 60 days of the election
Joe Aiello
Sangamon County Clerk
C-6 (Fail-Safe) Affidavit
(located in Pocket #5)
This affidavit is used only in Federal
Elections (even numbered years)
Voters may be INACTIVE or ACTIVE
INACTIVE VOTERS will have a pre-printed
application in the book of applications with
the BLUE cover. These voters will vote a
Federal Offices only ballot for the
Congressional District in which they reside.
The Congressional District number is
located on the pre-printed application. A
voter must complete the C-6 Affidavit
(Address Correction for Fail-Safe Voter).
ACTIVE VOTERS must also complete the
C-6 Affidavit.
Joe Aiello
Sangamon County Clerk
PROVISIONAL VOTING
CALL ELECTION OFFICE BEFORE ALLOWING SOMEONE TO VOTE
A PROVISIONAL BALLOT
What is provisional voting?
•
Voter’s ballot is cast but NOT counted on Election Day. Ballot is
NOT put into the tabulator/ballot box, but is sealed in a separate
container.
•
After the election, the election office will determine if the provisional
ballot should be counted.
Who can vote provisionally?
1. Person’s name does not appear on list of eligible voters (no
application found)
2. Person’s voting status has been challenged by judge, pollwatcher, or
legal voter in the poll and judges agree with the challenge
3. Voter did not provide ID when registered by mail and cannot provide
ID on Election Day
4. Federal or state court order extends polling hours and the person is
voting during the extended time period.
Joe Aiello
Sangamon County Clerk
PROVISIONAL
VOTING
Procedures for Casting a Provisional Ballot
1.
2.
3.
4.
Voter provided an “Application to Vote”, a Provisional Voter Affidavit, a Provisional Ballot
Envelope, a ballot card, a privacy sleeve and written instructions. The provisional
voter’s application is numbered, “Provisional” box marked and then put on the spindle.
Note: If there is no pre-printed application for the provisional voter, complete a
blank application found at the end of the application booklet. If the person
resides in another precinct, the judge should inform the voter and provide
election office phone number for them to call and obtain correct voting location.
The Election Judge will sign the affidavit and check a box on the affidavit that states
which of the four reasons why the person was given a Provisional Ballot. The original
affidavit will be placed in the clear plastic packing “Provisional Ballot Envelope”, and a
copy of the affidavit is to be given to the voter. Be sure the provisional code number
on the provisional affidavit matches the provisional code number on the sealed
provisional ballot envelope.
The Election Judge must accept and place in the clear packing area of the “Provisional
Ballot Envelope”, any information that the person believes supports his or her claim that
he or she is a duly registered voter. The voter has two days after the election to supply
the Election Authority with any additional information that may prove they are qualified.
The voter will be issued an initialed ballot card in a privacy sleeve and vote in the same
manner as other voters.
THE VOTED PROVISIONAL BALLOT IS NOT INSERTED INTO THE TABULATOR –
IT IS SEALED IN THE PROVISIONAL BALLOT ENVELOPE BY THE VOTER
Joe Aiello
Sangamon County Clerk
PROVISIONAL VOTING
(continued)
5.
6.
7.
All sealed Provisional Ballot Envelopes are kept in the appropriate container identified
and utilized for sealed Provisional Ballots only.
The written instructions provided to the voter state how, after the election, the voter may
determine if his/her ballot was counted or the reason it was not counted.
Upon closing the polls, the sealed envelope containing the sealed provisional ballot
envelopes (and corresponding affidavits) MUST be returned in hand to the Election
Office at the end of the night.
Joe Aiello
Sangamon County Clerk
POSITION #2
VERIFICATION JUDGES
1.
2.
3.
4.
5.
6.
7.
Summary of Duties
2 Judges – One From Each Party
Locate voter’s verification record which is on the LEFT tab of the application.
Compare signatures and addresses.
Have voter sign any required affidavits.
Mark left tab of application to show voter is voting in this election or party affiliation if a Primary.
Check ID only for those whose application indicate it is required.
Initial application and return it to the voter.
Return the application booklet to the judge at the first position.
5
***Identification Required***
2.
6
Joe Aiello
Sangamon County Clerk
POSITION #3
BALLOT DISTRIBUTION
JUDGE
1.
2.
3.
Summary of Duties
Receive voter’s application and make certain it is initialed. Number the
applications consecutively as you process voters.
Important: From the voter’s application, find the voter’s BALLOT TYPE
NUMBER. If a primary, determine which party ballot the voter is to receive.
Using the information contained on the voter’s application, determine the correct
ballot to give the voter.
Voter Code
Number
consecutively,
then place on
spindle
Joe Aiello
Sangamon County Clerk
POSITION #3
BALLOT DISTRIBUTION JUDGE
(continued)
4. If you have not already done so, spindle the application and any affidavits that may
have been required. Note: Affidavits for provisional ballots are not spindled,
but sealed with the provisional ballot.
5. Initial the ballot. Before giving ballot to voter, show the voter how to place the ballot
in the privacy cover so the judge’s initials can be seen by the ballot box/tabulator
judge. Hand the initialed ballot to the voter with a privacy cover and black ink pen.
6. OFFER INSTRUCTION
-Explain to the voter to only use the pen you have provided.
-Tell the voter that smudges and stray marks may interfere with the proper counting
of the ballot.
-Tell the voter that they do not have to vote for every office.
-Tell the voter not to vote for more candidates than the number indicated for each
office.
-Let the voter know if there are candidates/questions on both sides of the ballot.
-Tell the voter that they may return the ballot for a new one if they make a mistake.
-Instruct the voter on where / how to insert ballot into tabulator when they have completed
voting and initials have been verified by ballot box judge.
Joe Aiello
Sangamon County Clerk
SPOILED BALLOTS
Spoiled Ballots - one that is returned to the judges by the
voter because the voter made a mistake
1.
2.
3.
4.
The voter may return the ballot and receive a new
ballot.
The word “spoiled” should be written in ink diagonally
across the face of the returned ballot.
The spoiled ballot should be placed in Envelope #2.
A judge should mark the “Spoiled Ballot” square on the
pre-printed application.
Under no circumstances should a voter be allowed to
vote after his/her ballot is successfully tabulated.
Joe Aiello
Sangamon County Clerk
POSITION #4
BALLOT BOX / TABULATOR
JUDGE
1.
2.
3.
4.
5.
6.
Summary of Duties
Make sure no one interferes with the voter and that the voting booths
remain clear of campaign literature
Judge should be positioned 2-5 feet from tabulator and should only
approach if it beeps or if voter asks for assistance. Judge should not sit
right next to the tabulator.
Verify ballot (by asking) if voter has finished voting and voted both sides
of ballot (if applicable). Next, verify ballot has judge’s initials on it without
removing from privacy sleeve. If a voted ballot is not initialed, it must be
marked “SPOILED” and a new ballot should be issued.
Instruct the voter to feed the ballot into the tabulator by allowing it to be
pulled from its privacy cover into the entry slot.
Offer the voter an “I VOTED” sticker.
Do not allow any voter to leave the polling place with their ballot.
Joe Aiello
Sangamon County Clerk
BALLOTS RETURNED
BY TABULATOR
Ballots may be returned by the tabulator for the following reasons:
1.
2.
3.
UNDERVOTES - If a voter undervotes (not cast a vote for) any
State Constitutional Office (Governor/Lt. Governor, Attorney
General, Secretary of State, Comptroller or Treasurer), the
tabulator will beep and display a message.
OVERVOTES - If a voter overvotes an office, the tabulator will
beep and display a message
BLANK BALLOT - If a voter has not voted any office or a ballot is
unreadable, the tabulator will beep and display a message
If the voter receives one of these messages, he/she may need
assistance from the ballot box/tabulator judge.
This should be done in a discreet manner - only the voter needs to
know why the ballot was returned.
The judge must NOT look at the ballot.
Joe Aiello
Sangamon County Clerk
CLOSING THE POLLS
1.
2.
3.
4.
At 6:30 p.m., one of the election judges shall announce in a clear, loud
voice that the polls will close in one-half hour.
At 7:00 p.m., announce that the polling place is closed. All persons in
line at that time must be allowed to vote. Remove the polling place signs
and lock the main door.
No one is allowed to remain in the polling place without pollwatcher
credentials. The election judges are the only persons authorized to
handle the ballots.
After the last ballot has been cast, only the following are allowed to
remain in the polling place:
1.
Election Judges
2.
Law enforcement officers acting in their official capacity
3.
Authorized pollwatchers upon submission of valid credentials
4. Representatives of the election authority
5.
Representatives of the State Board of Elections
6.
Representatives of the State’s Attorney and the Attorney General’s
Office
Joe Aiello
Sangamon County Clerk
BEFORE PRINTING
ELECTION RESULTS
•
•
•
•
•
Check emergency bin on tabulator
Record number of spoiled ballots
Record the number of applications on spindle
Record number of provisional ballots
Open ballot box and count and record (separate
by precinct if necessary)
• Compare number of ballots cast (regular plus
provisional) with last number on your spindle
(should be the same)
• Check for Judge’s Initials, Identifying marks and
write-in’s
Joe Aiello
Sangamon County Clerk
PRINTING ELECTION
RESULTS
BEFORE PRINTING RESULTS, MAKE SURE YOU HAVE TABULATED ANY BALLOTS
THAT WERE IN THE EMERGENCY BIN IF IT WAS USED.
1.
Open the KEY ACCESS PANEL, insert the YELLOW KEY, and turn it to the OPEN / CLOSE
POLL position.
2.
Press CLOSE POLLS to officially close the polls. The tabulator will print two (2) sets of
election results for each precinct that used the tabulator (if applicable). The precinct totals will
be printed by precinct on the printed results tape.
3.
Carefully separate the precinct total copies. All judges should then sign all copies of the
election results tape for their precinct. Note: Total ballots on results tape MUST equal
number of ballots hand counted and number of applications on spindle (excluding
provisional ballots)
4.
Distribute the two (2) copies of the results tape as follows:
1.
Copy 1 – Return in the CARDBOARD BALLOT RETURN BOX with the voted ballots.
2.
Copy 2 – Return in the MEMORY CARD BAG (which will then be put in the Election Night Return
Envelope). Note: There is only one (1) MEMORY CARD BAG per polling place.
Note: If pollwatcher requests a copy of results - please print additional copies as needed
Joe Aiello
Sangamon County Clerk
PROCESS WRITE-IN VOTES
1.
Check each ballot for write-in votes. Set any ballots
aside that have write-in votes.
2.
In order for a write-in to be valid, an INTENT TO BE A
WRITE-IN CANDIDATE form must be filed (found in
Pocket #4). If there is no INTENT TO BE A WRITEIN CANDIDATE form, there will be no need to check
for write-in votes.
3.
In determining the validity of a write-in vote, the
spelling of the candidate’s name need not be exact as
long as the intent of the voter can be determined.
4.
Go through the write-in ballots and record all VALID
write-in votes on the Write-In Tally Sheet (found in
Pocket #9).
5.
After completing the tally, all judges must sign the
tally sheet. If there are no valid write-in votes, write
“NONE” across the sheet and sign.
6.
Place the white copy of the Write-In Tally Sheet in the
Election Night Return Envelope (found in Pocket #11)
and place the yellow copy in the CARDBOARD
BALLOT RETURN BOX.
Joe Aiello
Sangamon County Clerk
COMPLETE THE “CERTIFICATE
OF BALLOTS” FORM
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Line 1 should already have the ballots received
(should have been recorded on the form before you
opened the polls)
Record the number of absentee ballots returned by
voters, if any, on line 2.
Add lines 1 and 2 and record the total ballots received
on line 3.
Record the number of SPOILED BALLOTS (from
envelope #2) on line 4.
Record the number of signed voter applications (from
the spindle) on line 5.
Record the number of Provisional Ballots on line 6.
Record the number of EXCESS BALLOTS (from
Envelope #3) on line 7.
Record the number of DEFECTIVE BALLOTS (from
Envelope #3) on line 8.
Record the number of DUPLICATED BALLOTS (from
Envelope #5) on line 9.
Record the number of UNUSED BALLOTS (Bag #4)
on line 10.
Record the number of valid Write-In Votes cast on
line 11.
Record the number of BALLOTS TABULATED (hand
count) on line 12.
All Election Judges must sign the form. The top
(white) copy will be returned in the Election Night
Return Envelope and the bottom (pink) copy will
be returned in the Cardboard Ballot Return Box.
Joe Aiello
Sangamon County Clerk
CLOSE TABULATOR AND
REMOVE MEMORY CARD
1.
Turn the key in the ballot tabulator to the OFF position.
2.
REMOVE THE KEY and close the ACCESS PANEL TO KEY.
3.
Using the GREEN KEY, unlock the ACCESS FLAP TO MEMORY CARD (top front panel on the
ballot box).
4.
Lower the flap and break the seal on the MEMORY CARD COMPARTMENT (small left
compartment).
5.
Open the MEMORY CARD COMPARTMENT and push the eject button next to the MEMORY
CARD and remove.
6.
PLACE THE MEMORY CARD AND BROKEN SEAL IN THE MEMORY CARD BAG WITH
ONE COPY OF RESULTS FOR ALL PRECINCTS THAT USED THE TABULATOR. THE
MEMORY CARD BAG SHOULD THEN BE RETURNED IN THE ELECTION NIGHT RETURN
ENVELOPE.
7.
Place the security lid over the tabulator so the “LIFT UP” label is in the front of the tabulator.
8.
Close and lock ACCESS FLAP TO MEMORY CARD (top front panel on the ballot box).
Joe Aiello
Sangamon County Clerk
CLOSING THE AUTOMARK
1.
Insert the BLUE KEY into the AutoMARK keyhole and turn to the OFF position.
2.
Lift under the front of the ballot feed tray and fold it inwards.
3.
Open the lid and fold the Touch Screen Monitor back into the recessed area.
4.
Lower the lid over the Touch Screen Monitor.
5.
Lower the lid flap over the ballot feed tray.
6.
Move the lid latches inward to secure the lid.
7.
Unplug the power cord from the wall outlet.
8.
Make sure keys have been placed in the Key Pouch in your Judges’ binder.
Joe Aiello
Sangamon County Clerk
PREPARING SUPPLIES
FOR RETURN
Hand carried in to the County Building:
1.
2.
3.
4.
5.
Election Night Return Envelope (bright green envelope) includes:
1.
Memory Card Bag (one per polling place) – contains MEMORY CARD, Seal from Memory
Card Compartment, signed election results from all precincts that shared the tabulator
2.
Certificate of Ballot (top white copy)
3.
Write-in Tally Sheet (top white copy)
Envelope #1
1.
Signed Judge’s Oath/Judge’s Expense Sheet (reverse side of Oath)
2.
Zero Report Tape
3.
Pollwatcher Credentials
4.
Certificate of Inspection
5.
Voter Correction Sheet
Envelope #6
1.
Used and unused pre-printed applications (and extra spindles)
Provisional Ballots Carrier Pouch and voted provisional ballots
Cardboard Ballot Return Box – judges must sign ballot box return seal and also seal with red
plastic seal
1.
Voted ballots with write-in’s on top
2.
One (1) signed copy of Election Results tape
3.
PINK copy of “Certificate of Ballots” form
4.
YELLOW copy of “Write-In Tally Sheet”
5.
Envelopes:
1. #2 – Spoiled ballots (returned by voters during voting hours for new ballot)
2. #3 – Defective and Excess Ballots
3. #5 – Damaged Ballot Cards (Duplicated Ballot Cards)
Joe Aiello
Sangamon County Clerk
PREPARING SUPPLIES
FOR RETURN (cont.)
• Gray Supply Case contains (returned to
Adams Street Entrance):
•
•
•
•
•
•
Judge’s Binder
Privacy Covers
Supply Baggie
Polling Place Signage
#4 plastic bag containing unused ballots (if room)
Any other miscellaneous supplies
Do not pack Tabulator, AutoMARK or Voting Booths.
Be sure the keys are returned in the key pouch and Memory Card
is removed and returned in the Memory Card Bag.
DO NOT THROW ANYTHING AWAY!
Joe Aiello
Sangamon County Clerk