Transcript ORIENTATION2014-show - Hillsboro Tuesday Marketplace

Welcome
Vendors!
Market Opening Night
June 10
5:00 PM - 8:30 PM
Board of Directors
Marv Garland, Chair ~ Garland Griffiths Attorneys
LeeAnn Pack, Co-Chair ~ Pack 1st Properties
Cindy Dauer, Secretary ~ Westside Cultural Alliance
Karen Porter, Treasurer ~Fordham Goodfellow
Dan Aberg ~ Founding Member
Karla Antonini, ~ City of Hillsboro
Katherine Parker ~ Pacific University
Lisa Logan ~ Hillsboro Insurance
Ben Christ ~ Hillsboro Bike Company
Linda Holland ~Community Representative
Randy Blair ~Community Representative
Staff
Lesley Wise - Market Manager
Destiny Robinson - Market Manager Assistant
Corey Combes - Logistics
Volunteers
Our board of directors and many of the people you see working in the
Marketplace are all volunteers. We could not do this event without
them
They work really hard to make
sure the event is safe, clean
and running smooth.
Vendor Types
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Produce, Plants, and Flowers
Crafters and Artisans
Processed Foods
Prepared Foods
Non-Profit and Community benefit
Entertainment
Everything sold at the Marketplace needs to be homemade or
home grown. You may not resell other peoples products. If you
send staff out to work your booth, make sure they know and
understand our policies and procedures.
Vendor Attendance
• If you cannot attend market, please E-MAIL your cancellation by
the FRIDAY BY NOON before you were scheduled.
• Fees will NOT BE RETURNED if you cancel after noon on Monday.
• If you do not arrive to your space by 4:30 pm it may be given up to
a waiting vendor.
• If you arrive late, you will be given the nearest vacant booth space
if one is available.
Booth Payments
• Fees are due two weeks prior to your schedule date.
• IF you bring your payment to the market it must be:
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In the form of a check
In an envelope, with your name, company name and date.
• The office is not staffed on a Tuesday
• Credit card payments will only be taken for full season payments.
There is no discount when using a credit card.
Safety and Security
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On site is a full time paid Hillsboro Police Officer to help with safety
and security.
First Aid can be found at the Tuality Healthcare booth.
A copy of our Emergency Plan will be available at both the
information and Tuality Healthcare booth.
If you are first aid or CERT trained and would like to be included on
our list of volunteer responders in case of an emergency, check in
with the Information booth on nights you are at the Market.
Layout and Spaces
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Use parking space lines to determine your space.
Leave space if marked open.
Do not extend beyond your space.
Curbs will also be marked with your number.
Load In
• All Vendors will be entering through the East gate on 3rd Avenue
• Payments can be given to the Volunteer at check in.
• Check in with a volunteer at the entrance for directions
Load In
• If you arrive early do not leave your car unattended after 3:30. It will
be ticketed.
• Do not unload before 3:30
• Vehicles arriving after 4:30 will not be allowed in.
• If you find a car parked in your space, wait a while, chances are we
know and are trying to find the owner. If we cannot get the car
moved by 4:15, we will relocate you.
• Just because there are empty spaces does not mean they are
available. Spaces are left open for access to the shops or if we
need to work around parked cars.
Load In
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Bring your car as close to your space as you can
Try not to block the street
Unload ALL your stuff BEFORE you begin setup
Go park then come back to set up.
DO NOT set up your canopy until your car has been
parked (there are exceptions)
• Volunteers will be working and circulating around the
market – they can help you unload and put up tents as
their availability permits.
Parking
• 400 East Main Plaza parking lot on the south
Corner of 4th and E. Main (our office building) when space is
available.
• Multistory lot on Washington & 1st,
• Street parking AWAY from the marketplace
• The city lot on Lincoln and 2nd behind the Church
• Please do not park on Lincoln between 2nd and 4th
Your Booth
What to Bring
Canopies and Weights
Signs
Personnel
What to Bring
Careful planning for market is
essential to your success. Be on
time and ready to sell by the
opening bell. The majority of
your market day sales may
occur within the first hour of the
market.
Make a checklist!
Link to our Tips for First time
Vendors
What to Bring
Customers shop at farmers’ markets
because they want to meet the people who
grow their food, or make the products, and
they want fresh and high-quality products.
Invest your time wisely.
Canopies are Required
Make sure that your canopy is well
maintained and presentable. This
is a reflection of your business and
our Market!
Canopies are Required
Make sure that your canopy is well
maintained and presentable. This
is a reflection of your business and
our Market!
Canopies that are broken and not
weighted down are unsightly and a
hazard to customers and visitors
Weights
Most accidents at farmers markets involve canopies. It is your job to
minimize the risk.
All canopies must have weights.
•Weigh down your canopy FIRST at set
up.
•Take them down LAST at tear down
•Vendors without weights will be asked
to take their canopy down
•We will rent weights when available, @
$5 each
Weight Safety
Weights should
•not protrude beyond your booth
•not cause a tripping hazard
•be tethered with lines that are clearly visible
•have soft edges to avoid causing cuts and
scrapes
•be securely attached to the tent
•be on the ground or suspended from the top
(NOT above people’s heads)
Recommended Weights
Minimum 20# per leg
We recommend:
•Weight bags filled with water or sand,
and come with straps.
•PVC pipes with cement
•Old gym weights!
•Canopy leg weights (although we
prefer they not sit on the ground)
Water filled milk cartons are NOT
heavy enough.
Rental Equipment
For those broken and forgotten equipment needs we now rent to
vendors on a weekly basis, when available.
Prices include setup and teardown at your space.
ask about 12 week rentals. We do not rent out for other market use.
Weekly rates:
•Tables $6
•Folding Chairs $3
•Canopies $25
•Weights $5 per weight or $15 per set
Ask about full season rates
Hot Food Vendors
There are a few separate rules for hot
food vendors.
Space should be maintained between
booths with cooking equipment.
Rope off and sign your hot cooking
area to prevent shoppers passing
through
Hot Food Vendors
The Hillsboro Fire Department and Health
Department WILL be on site the first few
weeks of Market
Have all your permits and licenses in your
booth
A 4A:40B:C extinguisher must be
available in each cooking area and a
class K with vendors who are deep frying
Hot Food Vendors
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The ground must be covered in your working and cooking area
Fat, oil and deep frying vendors MUST use approved absorbent
floor covering
ALL garbage must be taken with you and the area swept
Please use compostable service ware
There will be recycle and compost stations in the food court areas
Signage
and
Personnel
Signage and Displays
Visitors need to know who you are
and what you sell.
Use bright, professional or artistic
signs that clearly show products and
prices.
Signage and Displays
Visitors need to know who you are
and what you sell.
Use bright, professional or artistic
signs that clearly show products and
prices.
Beautiful, fun and creative displays
are pleasing to the eye...
Signage and Displays
Visitors need to know who you are
And what you sell.
Use bright, professional or artistic
signs that clearly show products and
prices.
Beautiful, fun and creative displays
are pleasing to the eye. . . and give
your booth and the Marketplace a
nice and professional appearance.
Personal Personnel
• Interact with customers but do
stay within your booth space
• If you can, offer samples
• Register people for giveaways
• Offer ‘Market Specials’
• Interact with customers
Personal Personnel
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Do not enter other vendor booths
unless invited to do so
• Keep your comments about other
vendors to yourself.
If you have concerns about the
Marketplace staff or volunteers, unruly
shoppers or other vendors, please send
a written complaint using our complaint
form.
Special Events
We have several events during the season to give our visitors reasons
to come back each week. Some of them are.
•Hillsboro 20/20 Vision Town Hall Meeting
•Free Milk and Strawberry shortcake giveaways
•Emergency Services
•Dogs on Parade
•Beach Party
All events are listed on the
website and I have rack
cards you can take and
distribute at your business.
Marketing
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Print Ads, Rack Cards and Posters
Newspaper articles
Web Blogs and newsletters
Radio and TV
Social Media - …facebook/hillsborotuesdaymarketplace
You and your friends
Please list us on your website and share our posts on your own sites.
More Stuff
We are a pet friendly Market – but we do
not suggest that you bring your pet to the
market.
Make sure you have plenty of supplies and
water for the day.
We are always looking for volunteers to
help with setup and teardown. We
encourage high school students (over age
16) who need to collect volunteer hours.
Thank You