Transcript Smart Solutionsx - pcs

Professional Computer
Services
Smart Solutions
Click to go to next slide
Supply chain
Management
Financial
Management
Smart
Solution
Sales &
Distribution
Management
Payroll
Management
Click to go to next slide
Click to go to next slide
Financial Management.
Essential Features
Brief Description
General Ledger
-
Accounts Payables
-
Accounts Receivables
-
-
Bills Management
-
Post-Dated Checks
-
Fixed assets
-
-
General Ledger is at the heart of the business.
Entries from other applications flow into the General Ledger, giving timely financial
information that is vital to the daily need for decision-making.
General Ledger features a user defined Chart of Account that complies with any
country’s internal regulations or any international standard.
Accounts Payable proposes an ideal solution for tracking the institution’s obligations to
its suppliers and controls cash flow.
The module offers choices and flexibility for the settlement of the vendor’s invoices.
It puts forward a set of functions that enable an effective review of outstanding
payments
Accounts Receivable tracks every aspect of the institution’s receivables in a timely
manner and gives the power to improve the inflow of cash and capitalize on sales
trends.
The module is designed to provide flexibility in the handling of the most complex
collection and receipts processing.
Bills Management tracks bill payments and due dates.
The module enters all required information, generates and prints the bills to be issued
for a client.
It keeps a running the total of what is owed and when payments are due.
Post Dated Checks capture post-dated checks information and keeps track of payment
processing.
The module reviews post dated checks on file and allows the user to deposit them at
the scheduled time.
Most companies own items that were purchased by the company for company use only.
You can keep track of all of those items.
It delivers advanced fixed asset accounting, depreciation and reporting for any business
needing effective asset management tools in integrated accounting environments.
Accounting Ledger
•
Chart Structure
User defined chart of accounts created with A 10 digit
alphanumeric characters makes the definition of the
chart of account suitable for all kind of business .
•
Multi currency
All PCS modules can handle multi-currency.
All the transaction history are kept into 2 main currency
and 1 foreign currency
•
Maintaining Accounts
The flexibility of PCS accounting system makes it easy to
modify any account during the fiscal year
You can also transfer balance from one account to
another. Or even transfer the transactions.
•
Online History
All transaction are kept and accessible across multiple
fiscal years
From any fiscal year you can access and view the history
of all the previous years.
•
Auxiliary
Third party accounts (Like customers, suppliers etc…) are
created once with there contact information.
•
Bank Reconciliation
Bank reconciliation saves time and simplify the end of
month closing
•
Cost center
These days standard accounting information is not
sufficient to highlight the analytical aspect of a company.
You can allocate transaction to a specific project. Which
allow the retrieval and analysis of data according to a
specific project.
•
Reports
All reports can be exported to excel, PDF, can be sent by
mail etc
Provides all the standard financial Reports and many
statistical reports
Click to go to next slide
Payroll Management
SmartPay is integrated payroll management software which
helps the company in computing and reporting most timeconsuming aspects of your business related to employees
such as holidays, taxation, salaries, employee files,
deductions, benefits, and many reports. It handles all
calculations and payroll exemptions according to tax and NSSF
regulations.
SmartPay can be used as a standalone module, or you can link
it with the Accounting Software module to easily create the
exact solution the company needs.
SmartPay supports scaling pay systems, transportation
policies, multiple pay regulations, employee loans and
refunds, and salary increase impact.
Benefits of using SmartPay.
The two biggest advantages of using SmartPay are speed and
accuracy.
SmartPay assures employee pay is accurate nd timely.
It Enables you to gather information on your employment costs.
Helps you keep track of individual employees
SmartPay is completely configurable as per end user requirements.
It automates repetitive and sometimes difficult tasks.
It becomes almost as easy to pay people weekly as to pay them monthly.
Click to go to next slide
Supply Chain Management
Essential Features
Brief Description
Inventory Control
- Improves control over the inventory and item pricing and indirectly improves
controls over the entire business.
- The design of the item master file puts the user in control through an easy access
to item parameters,
- Detailed inventory records, sales and purchasing history, quantities on-hand by
warehouse.
Items management can be by lot (by expiry date or serial number) or by sizes and
colors.
- Extensive costing information, like the last purchase price or the weighted
average is maintained at the item level.
- An unlimited number of price lists may be defined per item, allowing addressing
various markets or customer categories individually.
Purchase Orders
- Using purchase orders is the best solution to avoid buffer
stock, late deliveries and prevent inventory shortages. It
gives an online access to current inventory and accounts
payable records to make informed purchasing decision with
an enterprise-wide visibility of demand.
Production
Production provides the full range of tools and capabilities needed to
plan, schedule, sequence, execute and monitor production to comply
with today’s complex manufacturing techniques.
Click to go to next slide
Sales and Distribution Management
Essential Features
Brief Description
Sales Orders
- Sales Order takes better care of the company’s most valuable asset, customers.
It is the solution for streamlining the sales cycle and significantly enhances
customer service.
- Immediate access to up-to-date inventory and customer account information
empower the sales team to provide accurate and quick responses.
- It proposes an integrated order management system that handles the sales
process from its early stages. Entering a proforma based on a default client
defined price list, is an element of the solution for streamlining the sales cycle
and significantly enhancing customer service.
- Sales orders, depending on requested item availability, can be delivered
partially, in more than one delivery.
-Invoices are entered directly or generated after being referred to an existing
sales order or delivery.
- A control on the client credit limit is processed while saving the invoice.
- The user can accept to overwrite the credit limit or the suggested discount if he
has the appropriate rights.
Retail POS
- Retail Point of Sale (POS) is a computerized retail management system that
combines a user-friendly interface with exceptional speed and flexibility.
It is integrated with our main Sales module for a fast,efficient means of entering
sales and controlling inventory.
- Retail POS enables any computer to operate as a cash register, offering far
more capabilities than a traditional register.
- Retail POS is the perfect solution to improve the profitability of a business.
- It provides streamlined transaction entry and the ability to quickly locate
information through robust reporting and lookup functions.
Click to go to next slide
Purchasing
•
Supplier Information
Suppliers are classified by categories. This feature is
important for the segregation of suppliers to provide
exceptional reporting flexibility.
Supplier name, main business, contact information, full
address including the supplier default purchasing
currency help in answering the information needs and
improving the vital relationship with the organization’s
suppliers.
•
Purchase Order
When on hand quantities fall below pre-specified stock
levels a “Shortage list is generated” letting you know
that it is time to re-order
Purchase order entry is quick, efficient and controlled.
Purchase orders are kept open indefinitely until all
items are received. Remaining ordered items can be
cancelled at any time.
•
Purchase Invoice
Entering Purchase invoices is quick and straight forward
while handling all the details. Expenses can be entered
and the cost of goods is calculated automatically A
purchase order can be converted to a purchase invoice
in few clicks. You can enter the quantity at the
warehouse level and cost prices will be entered latter (In
the accounting department). A list of remaining items to
be delivered can be issued.
•
Cost Calculation
Cost prices are calculated based on the average cost.
This allows the retroactive calculation of the cost prices.
In other words, goods received on a certain date could
be sold even though the entire cost elements particular
to a certain shipment are not available. Once all the
elements are fully defined, like the custom rates, the
cost calculation recalculates the cost price of the items,
with a retroactive implication on the previous sales
transactions or other.
•
VAT Calculation
In countries where Value Added Taxes apply, the entry of
a VAT rate is at the level of each item. The predefined
VAT rate is applied at invoice entry time, and facilitates
the calculation.
Reporting
We have a variety of industry-standard reports to
produce critical information on purchase orders,
expected deliveries and purchasing statistics. Etc..
All the reports can be sent by email or exported to any
known file type like Excel or PDF
•
Click to go to next slide
Sales Order
•
•
•
Client Information
Clients are classified by categories , it is an important
feature for the segregations of clients to provide
exceptional reporting flexibility.
Client name , main business , contact information , full
address including the client default invoice currency help
in answering the information needs and improving the
vital relationship with the organizations clients.
Price Lists and Discount
Each Item can have an unlimited number of price lists.
A Default price list is defined at the level of the client. It
will be used automatically during the invoicing process
A price list can contain a limited number of items . While
invoicing , If the item does not contain a price for the
client price list the default item price will be proposed.
A discount can be entered as default for the client and or
the item. An additional discount , if specified , can also
be taken off after the first discounted amount is
computed
Inactive Clients
Client’s records are flagged as inactive when regular use is
prohibited. This feature helps to organize clients’ record
effectively by not only identifying them as inactive , but
also restricting transactions .Client are not deleted to
allow historical reporting
•
•
•
•
VAT
In countries where Value Added Taxes apply , PCS enable the
entry of a VAT rate at the level of each item. The predefined VAT
rate is applied at invoice entry time, and facilitates the
calculation of the VAT.
Reports
PCS proposes a variety of industry-standard reports to produce
critical information on purchase orders, expected deliveries and
sales statistics.
The power of using Seagate Crystal Report as a standard
reporting tool provides the required flexibility to produce
effective reports and enables the users to export all report data
to an external file , utilizing most of the standard supported data
types , like ASCI , Rtf or Excel.
Credit Limit & Terms
Identifying adequate credit conditions ensures a prompt and
efficient follow-up of the cash collection activity.
PCS provides a flexible definition of the credit conditions like the
credit limit or payment terms to accommodate with a diverse
customer base.
The client credit limit is controlled when preparing a sales order
or a direct invoice. Payment terms when entered , help reduce
bad debts and increase cash flow.
Sales & Invoicing
PCS provides a comprehensive ordering and invoicing modules
that can fit any type or size of business. Such As :Proforma
Invoice, Customer Order, Delivery Order, Invoices, Salesman
Commission, Etc…
Click to go to next slide
Example: Before “Smart Solutions” :
Transfer to
Accounting Office
Secretary’s New printer
application
Companies after Smart solutions:
[email protected]
[email protected]