2 into 1 will go

combining two institutional repositories at University of Melbourne

Eve Young Shirley Sullivan 1

Contents

        Introduction to ADT UMER Advantages of OAI Benefits of digital theses Problems with ADT The solution Copyright Lessons learned 2

http://www.library.unsw.edu.au/thesis/adt-ADT/info/aims.html

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Gathering content

 Brochures  Article in UniNews  Seminars  Faculty meetings  Supervisors’ workshops 8

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http://adt.caul.edu.au/usage/usage_200506.html

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Statistics

 Statistics by year/month  Statistics by country  Statistics on items 14

This thesis was deposited 19 February 2003. Let’s track usage… 15

Tilleard, John W. (2001) River channel adjustment to hydrologic change, PhD Dept of Civil and Environmental Engineering: Usage per month since 19 Feb 2003 Month/Year

Feb-03 Mar-03 Apr-03 May-03 Jun-03 Jul-03 Aug-03 Sep-03 Oct-03

Hits 9 27 37 43 36 29 40 59 77 Month/Year

Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 Apr-04 May-04 Jun-04

40 58 59 43 Hits 73 62 40 29 16

River channel … hits in 2003 and 2004 60 50 40 30 20 10 0 Jan Feb March April May June 2003 2004

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ADT problems at UniMelb

  2000 original participants 2003 technical problems – ADT dedicated server broke down – Insufficient technical support – Original software, hackers resulting in duplicates – Upload/Submission problems – Submission spelling mistakes could not be corrected.

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UNSW help

 UniM ADT group  UNSW help – Technical advice, support – UM ADT thesis housed on UNSW server temporarily – Install new software – Setting up directories – Cleaned up 3.5 gig records 21

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Theses procedure two repositories

New ADT theses into UMER Server problems Number of theses in eprints increased Duplicate records Eprints OAI compliant more use than ADT Eprints software easier 22

Moving ADT theses to Eprints

 Growth of Eprints theses led us to investigate alternatives  ID Exec decision was to move all ADT theses to Eprints  UTas software released 23

UTas software

     Connect UMER to ADT Extracts metadata from research theses Theses formats for ADT to harvest Shared software Moved ADT theses into UMER 24

UMER modifications

 Theses types were expanded : – Honours thesis – Masters Coursework thesis – Masters Research thesis – PhD thesis – Other Degree Thesis 25

Ex-ADT record showing multiple PDFs

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Technical work on ADT records into UMER

    Faculties Keywords Delete duplicates URLs changed in Library Catalogue 28

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Changes to Web sites

 UMER links to ADT  Ph.D. and Masters research theses are also in ADT 31

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Previous ADT search

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Eprints/ADT search by Faculty

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Multimedia

 More theses with multimedia  Multimedia can accompany theses in native format 37

Copyright and legal issues

 Changes in forms for Eprints to include other repository  3 rd party copyright –forms and agreements 38

Advantages in single repository

     Single software One registration Training of users and staff simplified One server to maintain Value adding eg statistics 39

Lessons learned

     Focus on easy solutions Simpler self-archiving Build awareness of academic staff Ease of training Consider new formats and languages 40

Any Questions?

Contact details

 [email protected]

 [email protected]

 http://eprints.unimelb.edu.au/arc hive/00000130/ 41