AAUG Meeting

March Agenda

© ACGI Software. All Rights Reserved.

A

GENDA FOR

M

ARCH

12, 2013

 AAUG Community Site Updates   Webinar Materials Latest Discussion Threads  6.5.3 Release Highlights (Second Look at Some V7 Components)  Online Expo    Copy Alternate Contact Standard Secret Questions Email Address Confirmation and Validation  Developing a Distribution List Using BOXI Demonstration  Developing a Distribution List (to be published to the AAUG Community Site) © ACGI Software. All Rights Reserved . v.06

AAUG C

OMMUNITY

S

ITE

U

PDATES

Webinar Materials have been posted on the Webinars. This includes the December (Navigating the AAUG Site), January (Advanced ECM) and February (ASSET) recorded materials The ACGI open enrollment training schedule has been posted on the AAUG Community Site and ACGI’s web site. Please contact ACGI if you have any questions.

INFORMS is looking for input regarding student status verification and your experience with new student membership applications. © ACGI Software. All Rights Reserved . v.06

V6.5.3 R

ELEASE

H

IGHLIGHTS

– O

NLINE

E

XPO

   Designed for Exhibitors to register, confirm their company information, select booths and premiums, and submit payment online Promotes self-service and reduces the amount of administrative overhead previously required by organizations to support booth management Provides greater opportunity for revenue generation in your organization © ACGI Software. All Rights Reserved . v.06

V6.5.3 R

ELEASE

H

IGHLIGHTS

– C

OPY

A

LTERNATE

C

ONTACT

    Allows each SSA customer to specify an email address to be copied on AA correspondence Provides the option to copy correspondence at the category and global level Integrates with both SSA and AA back office user E-contact preferences Maintains opt-out functionality even if alternate contact initiates the preference © ACGI Software. All Rights Reserved . v.06

V6.5.3 R

ELEASE

H

IGHLIGHTS

– S

TANDARD

S

ECRET QUESTIONS

  Designed to provide a more standard approach to increased security measures Assists with password retrieval / reset © ACGI Software. All Rights Reserved . v.06

V6.5.3 R

ELEASE

H

IGHLIGHTS

– E

MAIL

C

ONFIRMATION

     Implemented with New Customer creation Validates email address against a defined regular expression (e.g., includes “@”) Designed to improve data quality (i.e., minimize invalid entry of emails) Customizable via an AA system parameter CENSSA_ENABLE_EMAIL_CONFIRM_FIELD Includes inline validation to improve user experience © ACGI Software. All Rights Reserved . v.06

D

ISTRIBUTION

L

ISTS

– C

REATING WITH

BOXI

 Distribution lists are used to define the target audience of your email.

 Distribution lists have two formats:   Static – same set of recipients Dynamic – recipients may change based on when email is sent (i.e. current members may change) © ACGI Software. All Rights Reserved . v.06

5 S

TEPS TO CREATE A NEW DISTRIBUTION LIST

1.

2.

3.

4.

5.

 Create report in BOXI that defines your target group Add ‘Build Staging Email List’ field to result objects Define the email name and other parameters Make the list permanent within Association Anywhere Define the security parameters (who can use the list and when) LIST IS READY!

© ACGI Software. All Rights Reserved . v.06

W

ALKTHROUGH

– S

TEP

1

AND

2 – A

DD EMAIL OBJECT

  Step 1 - Create a report in BOXI   Step 2 - Add ‘Build Staging Email List’ field to result obje cts Located within the Email class/folder The email address is NOT needed as part of the report. The appropriate email will automatically be selected by the ECM module.

© ACGI Software. All Rights Reserved . v.06

W

ALKTHROUGH

– S

TEP

3 D

EFINE EMAIL PARAMETERS

  Define the email name and other parameters Because BOXI and Association Anywhere integration, you will be prompted for essential information prior to creating the list.

 Category/Subcategory are used to filter on the customer communication preferences, so you do not need to add these to your BOXI report.

© ACGI Software. All Rights Reserved . v.06

W

ALKTHROUGH

– S

TEP

4 M

AKE THE LIST PERMANENT

  Your results will show a hyperlink, lets adjust that: right click on the ‘Build Staging Email List’ column and edit the format to read the cell contents as a Hyperlink © ACGI Software. All Rights Reserved . v.06

W

ALKTHROUGH

– S

TEP

4

CONTINUED

   Your list will now have an ID number.

Click the ‘Make List Permanent’ link This will take you to the admin screen in Association Anywhere.

© ACGI Software. All Rights Reserved . v.06

W

ALKTHROUGH

– S

TEP

5 D

EFINE SECURITY PARAMETERS

 In Association Anywhere, the ECM module will now ask for security settings.  Start/End date for the list  Identify the users by name, role or Public © ACGI Software. All Rights Reserved . v.06

W

ALKTHROUGH

– S

TEP

5

CONTINUED

 Within the define privileges link, identify the users by name, role or Public  List is now ready to use!

© ACGI Software. All Rights Reserved . v.06

L

IST IS CREATED AND READY FOR USE

 You will now see the list as a static list in Association Anywhere © ACGI Software. All Rights Reserved . v.06

SAME BOXI REPORT FOR ANOTHER DISTRIBUTION

?

 What if you want to use the same report again?

  Issue: BOXI continues to use the same list ID  Solution: Make BOXI think it is a new report Save your report, if you had not already done so.

   Remove the ‘Build Staging Email List’ from the EDIT QUERY area and re-run the report. (basically getting you back to STEP 1 – Creating your report) Repeat STEP 2 - Add ‘Build Staging Email List’ back and a new id number will be created. Continue with Steps 3-5 to create the new mailing list.

 Note: combined queries do not work for static lists © ACGI Software. All Rights Reserved . v.06

C

REATE A DYNAMIC LIST FROM BOXI

?

   This is more advanced, but actually, quite simple.

Specific rules: Only select the customer ID as the result object On the edit query tab, there is a SQL button. Select this and copy the SQL.

© ACGI Software. All Rights Reserved . v.06

C

REATE A DYNAMIC LIST FROM BOXI

(

CONTINUED

)?

    Within Admin>Mktg/Comm>E Communications>Distribution Lists Create New Lists Paste the SQL into the SQL Text area.

NOTE: sometimes a blank line appears, take this out © ACGI Software. All Rights Reserved . v.06

C

REATE A DYNAMIC LIST FROM BOXI

(

CONTINUED

)?

   After saving, set your privileges for the list.

You may then ‘TEST’ your list .

Remember, only need the customer id selected in the query.

© ACGI Software. All Rights Reserved . v.06

D

ISTRIBUTION

L

ISTS

– C

REATING

O

NE

U

SING

BOXI

OnDemand Segment within the AAUG Community Site Webinars Discussion © ACGI Software. All Rights Reserved . v.06