Transcript Time & Effort Presentation

Time
and
Effort
What is time and effort ?
Time and effort is a record of the amount of
time you spent on a particular project,
activity, objective or population to which
you were compensated for by our College.
Why do I have to keep Time & Effort?
Time and effort reporting is mandated by the
federal government. This reporting is a
method of certifying that you were paid by
federal funds only for the time spent
working on the project supported by these
funds.
Who has to keep Time & Effort?
• Are you paid part or in full by a Federal Grant?
• Within the Grant, are you working on more than
one cost objective (Admin vs. Direct Services)?
• Are you working on more than one
category/activity (Job Skills, tutoring, Internal
Controls) within the same grant?
If you answered yes to any of these
you qualify!
HURRAY!
Why can’t we use payroll
distribution reports?
• Payroll reports track the detailed
accounting transactions to accounts
created for individual grants and other
institutional activities.
• Time and Effort certifications attest that
salaries, wages and benefits charged are
reasonable in relation to the time and
effort actually performed.
Reporting is dependent upon
employee classification
• Professional or Professorial (Administrators,
Exempt and Faculty) have to maintain
PAR’s; Personal Action Plans
• Classified (Part-time, full-time qualified for
overtime, hourly or student) have to
maintain ‘After the Fact’ Activity Report
System
Personal Activity Report (PAR)
Please note; this is
based on a fiscal year
quarter, not an academic
quarter.
100% of your time must be
accounted for. Use budget amounts
not hours.
This is a self calculating column that determines your planned split
based on how you are budgeted.
After quarter is over, enter you actual split of effort
Time & Effort After the Fact
Reporting System
100 % of your
time must be
accounted for.
Please use form online. This form
self calculates the total hours and
percent split of your time.
Certifying Statement:
“We certify that to the best of our knowledge the above allocation of time
expended performing Federal, State and other program duties is
reasonable in relation to work performed.”
Remember
• When completing your Time and Effort
Report or Personal Action Report; you
must account for 100% of your time.
• And….
Time and Effort Report
Payroll
Report
Grant
Budget
Record Retention
• Programs are responsible for the retention
of their Time and Effort Reports.
• The Federal Government requires that we
retain Federally funded grants for 10
years.
Summary
• The purpose of keeping time and effort is
to comply with federal requirements.
• Anyone that is paid part or in full by more
than on federal grant or cost objective
must keep time and effort.
• Program managers are responsible for
document retention. Federal grants have
a retention period of 10 years.
Visit
http://www.highline.edu/admin/budget/ for
assistance with grant management. There
you can find:
•
•
•
•
Grant handbook
SBCTC Grant Resources
Federal Resources
Forms