Transcript HE NW GM Network Presentation 12.12.13

GM Workforce
Modernisation &
Planning Network
December 2013
Contents
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Workforce Planning Update
ESR Update – HCS codes
National Workforce Assurance Tool
Health Visitor Update
Data Quality Update
eWIN
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Workforce Planning
Update
Workforce Planning Update
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HEE Mandate commits HEE to publishing a national Workforce Plan for England – the
first time this has ever been done
The sets out how HEE will be investing in the workforce & identifying training
commissions for 2014
The plan will be presented to the HEE Board on 5th December – publication date to be
confirmed
HEE Workforce Planning Guide can be downloaded from eWIN here
https://www.ewin.nhs.uk/resources/item/2525/health-education-england-workforceplanning-guide
For interest: Shape of Training Review published, examining postgraduate medical
education and training to ensure that doctors now and in the future are able to meet the
changing needs of patients, society and health services
http://www.shapeoftraining.co.uk/1739.asp
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Trust Roles and Responsibilities
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Annual service plans are shared with Health Education North West to ensure HENW
have a full understanding of the current workforce and any key areas of under/over
supply
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HEE guide does not address any roles in respect of assurance of the workforce aspect of
the annual service plans, but the TDA do
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HENW will have an on-going dialogue outside of the annual service plans to identify
existing gaps or emerging needs – the networks, LWEGs and Board are part of this
stakeholder engagement
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Between April & July all trusts are expected to produce future workforce forecasts
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This information is ultimately fed into the HENW Investment Plan and Five Year
Workforce and Education Strategy
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HEE will publish an England workforce forecast plan
www.nw.hee.nhs.uk
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2013/14 Timelines
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Annex 2 of HEE Workforce Planning Guide
https://www.ewin.nhs.uk/resources/item/2525/health-education-england-workforceplanning-guide
Might be subject to change
April – June / July working with trusts on annual service plans
July / August – forecasts feed into education commissioning – utilising modelling tools
and local intelligence
September – first draft of HENW Investment Plan – revisions until October
October – enact education commissioning and workforce development plan
February / March – final workforce Investment Plan
Using a suite of tools and intelligence to inform the Investment Plan and
education/workforce decisions via stakeholder engagement
(particularly LWEGs, Board)
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Your HENW Contacts
Workforce Planning by Sub-Region
Greater Manchester – Liz Thomas [email protected]
Cheshire and Merseyside – Emma Hood [email protected]
Cumbria and Lancashire – Ruth Cunliffe [email protected]
Education Management
CPD – Gaye Jackson [email protected]
Education Quality Assurance – Vicky MacMillan [email protected]
LDAs – Kim Leigh [email protected]
Specialist Areas
Health Visitors – [email protected]
Values and Behaviours – Fiona Lord [email protected]
eWIN – Emma Hood [email protected]
www.nw.hee.nhs.uk
twitter.com/HENorthWest
ESR Update – HCS
Occupation Codes
ESR Re-coding of HCS Workforce
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The current data standards for ESR coding are now available on the Health and Social
Care Information Centre (HSCIC) website. This uplift is primarily to incorporate the
changes to the Healthcare Scientist staff group.
The updated data standards include:
The National Workforce Data Set (NWD) version 2.6
http://www.hscic.gov.uk/1915
The NHS Occupation Code Manual Version 12 (incorporating the Healthcare Science
changes)
http://www.hscic.gov.uk/2268
The full suite of NWD Guidance documents, the Informatics workforce coding guidance
and Occupation Code Verifier Tool
http://www.hscic.gov.uk/2267
www.nw.hee.nhs.uk
twitter.com/HENorthWest
ESR Re-coding of HCS Workforce
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Codes will be available in ESR in December 2013, the old codes will not longer be
available for use
Existing positions must be amended with the new codes from 1st January 2014 and by
31st March 2014
Using the guidance documents, coders will need to identify the correct codes for staff
If using local procedures, need to use “Amend” rather than “Correction” for tracking
There will be a combination of mass upload and local data entry required to make the
relevant amendments
HSCIC Workforce Team
[email protected]
Workforce and Facilities Team
Health and Social Care Information Centre (HSCIC)
0113 2547205
www.hscic.gov.uk
www.nw.hee.nhs.uk
twitter.com/HENorthWest
ESR Re-coding of HCS Workforce
ACTION REQUIRED
1. Local Workstructures Administrators and/or Workforce Information specialists should
liaise with their HCS lead to identify any HCS-related Positions in their Workstructures and
determine what changes are required in order to implement the revised classifications.
2. Organisations that wish to make use of the mass update facility must raise an SR via
Remedy stating that the SR is for the attention of the ESRNHSINT group and with the
completed spreadsheets attached.
3. The NHS Interface Team will coordinate work with the organisation to ensure that the
required changes are made as soon as possible.
4. Organisations may submit SR’s prior to the release of the new values at the end of
December 2013 but should be aware that updates cannot be actioned until the values are
available within ESR.
www.nw.hee.nhs.uk
twitter.com/HENorthWest
National Workforce
Assurance Tool
Workforce Assurance Tool
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Reminder that HEE are seeking responses on the WAT
 Do you or someone in your organisation currently have an active role in the WATs
implementation or development in your org/area?
 Is the WAT fully implemented within your org/area? And to what extent i.e. implemented
but not used / Non-FT’s in our area only etc?
 What do you/your Providers see as the main benefits of the system?
 What do you/your Providers see as the main issues/challenges with the system?
 What do you/your Providers think would make the system more useful under its current
purpose?
 Send to: [email protected]
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Health Visitors
http://www.healthvisitingnorthwest.org.uk/
Health Visitors
Year to Date Position 2013/14
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The Mar-14 target is 1656.90
Currently 192.07 FTE away from the target
Outturn of newly qualified Health visitors expected over the next few months
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Health Visitors
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North West modelling for 2013/14 takes into account natural turnover, attrition and the
outturn of newly qualified students into the Health Visiting workforce.
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Data Quality Update:
Nov-13
Data Quality Information
o Acute and mental health trust in England data quality results published in Health and
Social Care Information Centre report:
o Available on HSCIC here or eWIN
o Woven report ex-employees validation limited to leavers since 1st July 2012
o Woven report GMC/GDC registration validation been corrected. Scores might have
changed but are now correct
o Emphasis on putting in place strong data collection & validation processes remains
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Data Quality: North West Score
• NW retained first place Nov-12 to Nov-13
• Error count decreased by 1399 (11.1%) errors Oct-13 to Nov-13
• Error count decreased by 1,623 (12.7%) errors Nov-12 to Nov-13
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Data Quality: Priority Areas
www.nw.hee.nhs.uk
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Data Quality: GREATER MANCHESTER
ORGANISATIONS FINAL SCORES
www.nw.hee.nhs.uk
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Data Quality: Maximum Scoring
Organisations
0 organisations in the North West in November 2013 achieved a maximum score of
10,000
1 organisation achieved a score of 9995:
Stockport NHS Foundation Trust
For full ranking please access eWIN’s data quality reports here:
https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table
www.nw.hee.nhs.uk
twitter.com/HENorthWest
Data Quality
Full reports on eWIN: direct link
https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table
To navigate:
1. Select Data Quality
in Benchmarking Service
2. Four reports are currently available and a guidance page
3. Demos can be set up on request
www.nw.hee.nhs.uk
twitter.com/HENorthWest
eWIN
eWIN
Resources. Intelligence. Innovation.
o Available in the Local Education and Training Board areas East of
England, North West, Thames Valley, Wessex and Yorkshire and the
Humber
o NHS workforce focused portal designed to support delivery of QIPP,
transition and productivity challenges
o Aligning to Education Outcomes Framework and HEE and LETB
priorities
o New eWIN live May 2013 at ewin.nhs.uk
www.ewin.nhs.uk @ewin_portal
Resources. Intelligence. Innovation.
eWIN is
o A communication platform to drive a culture of sharing
knowledge and generating innovation
o A repository of good practice case studies, hot topics,
bulletins, news and events
o A benchmarking service providing valuable workforce
indicators and modelling tools
www.ewin.nhs.uk @ewin_portal
Resources. Intelligence. Innovation.
Workforce Modernisation
Dashboard
o The dashboard pulls together data on the commissioning and development
of new roles; mainly Assistant/Associate Practitioners and Advanced
Practitioners
o The dashboard has views by organisation, by county, by region, and an
aggregate view across the North West. Organisations can also be
compared
o Each North West NHS provider organisation has received a data sheet with
a summary of the workforce modernisation data known to date
o Each organisation then has the opportunity to check and amend their
workforce modernisation data before it goes into the dashboard. The data
sheet also requires signoff to confirm permission to share the data via the
dashboard.
o The data will be refreshed periodically through further data collections
www.ewin.nhs.uk @ewin_portal
Resources. Intelligence. Innovation.
Workforce Modernisation
Dashboard
www.ewin.nhs.uk @ewin_portal
Resources. Intelligence. Innovation.
Communities
How can we assist you?
o We have an eWIN community for Workforce Planning and Modernisation in
development
o What would you like to see here?
o Regional sharing
o Sub-regional sharing
o Relevant national information
o Focus on…. Conversations or groups on specific areas – e.g.
Emergency Department Workforce Skill Mix
Help us make this community work for you!
www.ewin.nhs.uk @ewin_portal
Resources. Intelligence. Innovation.
Communities
How can we assist you?
www.ewin.nhs.uk @ewin_portal
Resources. Intelligence. Innovation.
Saba Razaq
Senior Workforce Analyst
[email protected]
0161 625 7774
Any comments or
questions?
www.ewin.nhs.uk
@ewin_portal
Resources. Intelligence. Innovation.