Transcript Session 4- Course 22 Post Award Contract Administration_ptI

Electronic Systems Center
AIR FORCE MATERIEL COMMAND
Integrity - Service - Excellence
Post-Award Contract
Administration
ESC/PKO
Major Lisa Gambrel
16 March 2011
1
Overview

ESC Contracting

Importance of Post Award Contract Administration

Key Contract Administration Actions

Contract Administration Process

Required Input

Tools and Techniques Available for Use

Desired Outcome

Measuring Success
You Got It, We Bought It!
Contracting at the
Electronic Systems Center
ESC/PK
Directorate of Contracting
ESC/PK
Staff Divisions
ESC/PKO
Operational Contracting
Division
AFPEO
Enterprise Logistics
AFPEO
Battle Management
AFPEO
Enterprise Information Sys
AFPEO
Cyber and Netcentric
AFPEO
C2ISR
ESC/CAA
Contracting Professionals are integrated within these organizations.
The Directorate of Contracting mission is to develop and maintain an integrated/highly trained
workforce to effectively acquire products/services that meet the needs of the warfighter (on time,
on cost) while adhering to the core values of the Air Force.
You Got It, We Bought It!
3
Why is Contract
Administration so Important?

More than just “sealing the deal”

Should not be an afterthought

Expended Pre-Award Efforts

Government Audits

Vital to success
Report of the “Commission
on Army Acquisition and
Program Management in
Expeditionary Operations”
“Poor Government
Administration of Contracts
Risks Billions in Losses”
-- Government Executive, 2010
You Got It, We Bought It!
4
Key Actions of Contract
Administration

Can be straightforward or complex

Contract Administration Plan

Ensuring Contract Compliance

Effective Communication

Contract Changes

Invoicing and Payment

Resolving Claims and Disputes
You Got It, We Bought It!
5
Contract Administration
Process
Key Process Inputs
•Contract
•Plans
•Schedule
•Work Results
•Change Requests
Tools and Techniques
•Project Management Discipline
•Contract Analysis and Planning
•Pre-performance Conference
•Performance Measurement
•Performance Reports
•Payment Process
•Contract Change Mgt Process
•Dispute Resolution Process
•Contract Closeout Process
You Got It, We Bought It!
Desired Outcomes
•Performance
•Documentation
•Payment
•Completed Work
Required Input

Contract

Plans and Schedule

Work Results

Change Requests

Invoices
You Got It, We Bought It!
7
Tools and Techniques

Project Management Discipline

Contract Analysis and Planning

Pre-performance Conference

Performance Measurement and Reports

Payment Process

Contract Change Management Process

Dispute Resolution Process

Contract Closeout Process
You Got It, We Bought It!
8
Desired Outcomes

Performance

Documentation

Payment

Completed Work
You Got It, We Bought It!
9
Measuring Success

Joint Government – Contractor

Maintaining Open Communication

Timely delivery of quality products and services

Responsive corrective actins to problems

Compliance

Effective Change Management
You Got It, We Bought It!
10
QUESTIONS?
You Got It, We Bought It!
11
You Got It, We Bought It!
12