Transcript Facilities Report - Zionsville Community Schools

Facilities Report
Zionsville Community Schools
Facilities & Grounds Overview
by the Numbers
 Acres—558
• Farm Lease--200
 Buildings—11
• School Buildings—8
o 3 Secondary, 5 Elementary
o 5 have been constructed since 2001
o Each of the remaining 3 have had significant refurbishing since no later
than1998
• Support Buildings—3
• SF Under Roof--1,654,012
Facilities & Grounds Overview
by the Numbers
 Maintenance and Grounds Employees—11
 Custodians—43
•
Ratio of SF to Custodian
o Industry Average—26,000-28,000
o ZCS—40,347
ZCS Facilities
Latest Major
Initial Year of
Addition or
Construction
Renovation
Facility Name and Location
Grades
Housed
Bldg. Sq.
Footage
Site Area
(in Acres)
Pleasant View Elementary
K-4
1983
1998
189,347
14
Union Elementary School
K-4
2007
N/A
100,265
17
Eagle Elementary School
K-4
1955
1999
76,670
13
Stonegate Elementary School
K-4
2005
N/A
97,450
15
Boone Meadow Elementary School
PK
2003
N/A
97,450
15
Zionsville West Middle School
5-8
2007
N/A
290,418
77
Zionsville Middle School
5-8
2001
N/A
283,811
51
Zionsville Community High School
9-12
1970
2005
457,892
68
Educational Services Center
N/A
1978
2001
20,515
N/A
ZCS Transportation Center
N/A
1998
N/A
10,868
2
ZCS Maintenance Center
N/A
1938
1977
29,726
20
Essential Questions
1.
How do we pay for the upkeep of our facilities?
2.
What are our needs?
3.
What are our plans to pay for these needs?
4.
Are we adequately accommodating student enrollment?
2013 Capital Projects Fund - Estimated Expenditures
21.0%
31.5%
Salaries & Benefits
Energy Savings Contracts
22.2%
Other Purchased Services
9.3%
Equip. Supplies & Materials
Building Capital Maint.
5.6%
10.4%
Building Utilities & Property Ins
CPF Expenditures
Historical Data 2008-2011
Estimated 2012 and 2013
$6,500,000.00
$6,000,000.00
$5,500,000.00
$5,000,000.00
$4,500,000.00
$4,000,000.00
Utilities & Property Ins
Capital Maint.
$3,500,000.00
Supplies & Materials
Purchased Services
$3,000,000.00
Savings Contracts
Salaries & Benefits
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
$2008
2009
2010
2011
2012
2013
Building Capital Maintenance Expenditures
Circuit Breaker Credits
$2,250,000.00
$4,000,000.00
Actual 2010 - 2012
with Est. Per Umbaugh Study 2013-2014
$3,500,000.00
$2,000,000.00
$3,000,000.00
$2,500,000.00
$1,750,000.00
$2,000,000.00
$1,500,000.00
$1,500,000.00
$1,000,000.00
$1,250,000.00
$500,000.00
$2010
2011
2012
2013
$1,000,000.00
$750,000.00
$500,000.00
$250,000.00
$2008
2009
2010
2011
2012
2013
Actual
2010 20142012
Circuit Breaker Credits
Actual 2010 - 2012
and Estimated (Per Umbaugh Study)2013-2014
with Net Loss after Debt Restructuring
$4,000,000.00
$3,500,000.00
$3,000,000.00
$2,500,000.00
$2,000,000.00
Actual 2010 -2012
$1,500,000.00
Net Loss after Debt
Restructuring
Umbaugh Study's
Projection
$1,000,000.00
$500,000.00
$2010
2011
2012
2013
2014
Building Capital Maintenance Expenditures
$2,250,000.00
$2,000,000.00
$1,750,000.00
$1,500,000.00
$1,250,000.00
$1,000,000.00
$750,000.00
$500,000.00
$250,000.00
$2008
2009
2010
2011
2012
2013
Prioritizing Needs


Criteria
• Safety and Security
• Regulatory Compliance
• Structural Integrity
Stratified Approach to Timing
 Preventative Maintenance and Safety
 Immediacy
 Long term
Stratified Approach to Needs
1.
Preventative Maintenance & Safety Items
•
•
•
•
•
•
•
•
2.
Maintenance Agreements (Boilers, Chillers, Etc.)
Bleacher and Playground Inspections & Maintenance
Parking Lots
High Voltage Inspections & Maintenance
Emergency Shutdown Systems
Gym Floors
Painting
Mandated Upgrade of Radio Communication System
Immediate Needs
•
•
•
•
•
•
•
•
Roof (ZCHS)
Carpet
Technology--Backup for MDF (ZCHS)
Technology– Cooling System for MDF
Foundation Repairs at Eagle
Athletic Facilities Repairs
Fire Alarm Upgrades
Repair/Maintain Sewage Lift Station (BME)
StratifiedApproach
Approachto
toNeeds
Needs
Stratified
3. Long Term Needs
•
•
•
•
•
•
•
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Upgrades to Water Heaters
Installation of UV Units for HVAC
Software and Hardware Upgrades for HVAC Controls
Boiler Upgrade/Replacement (PVE)
Upgrade Fire Suppression System (PVE)
Foundation Remediation (EE)
Security Access System (Trans)
Equipment and Vehicle Upgrades or Purchases (Maintenance)
Focus on ZCHS Roof

Approach—Avoid Incurring Debt Through Phased Process
• 3 Priority Based Phases
o Phase 1—2012-13
 40% of Project
 Bid Process Fall 2012
 Implementation Spring/Summer 2013
o Phases 2—2013-14
 40%
o Phase 3—2014-15
 20%
Building Capacity—Potential Concerns
Zionsville Community Schools
2009 IBRC Enrollment Projection and Current Capacities
Updated with Actual 2009-2010, 2010-2011, and 2011-2012 Enrollments
Actual
Grades
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
2017-2018
2018-2019
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
PK-4
3,167
2,102
66%
2,215
70%
2,306
73%
2,433
77%
2,476
78%
2,498
79%
2,562
81%
2,629
83%
2,704
85%
2,784
88%
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
5-8
3,000
ZMS
ZMS
ZMS
ZMS
ZMS
ZMS
ZMS
ZMS
ZMS
ZMS
1,767
59%
1,770
59%
2,042
68%
2,088
70%
2,135
71%
2,195
73%
2,332
78%
9-12
2,025
9-12
2,025
1,725
85%
8,192
5,594
68%
Elementary
Capacity
Projected
Enrollment
% Capacity
Grades
Middle
Capacity
Enrollment
% Capacity
High School
Grades
Capacity
Enrollment
% Capacity
Total Capacity
Resident Enrollment
% Capacity
ZCHS at 1,839
as of 8/1/2012
1,846
1,927
2,006
62%This EXCEEDS
64%
67%
9-122013 projection
9-12
9-12
Capacity Pinch Points:
ZCHS and
Stonegate Elementary
2,025
2,025
2,025
9-12
2,025
9-12
2,025
9-12
2,025
9-12
2,025
9-12
2,025
1,752
1,795
1,813
1,820
1,866
1,933
2,029
2,124
2,155
87%
89%
90%
90%
92%
95%
100%
105%
106%
8,192
5,737
70%
8,192
5,947
73%
8,192
6,173
75%
8,192
6,302
77%
8,192
6,406
78%
8,192
6,583
80%
8,192
6,793
83%
8,192
7,023
86%
8,192
7,271
89%
Stonegate Elementary School
History of Enrollment
Since Last Population Balancing
700
650
600
550
500
450
400
2006
2007
2008
2009
2010
2011
2012
Building Capacity Pinch Points
 Stonegate Elementary School
• 663 Students—110%
• Space is maximized
• Gained 34 students during last school year
o Present Class Size --metric/+3 across grades
• Timeline for action
o December 2012/January 2013—Acquire/Review Demographic Study
o February-March 2013—Gather Options
o April—Recommend Action to School Board
Building Capacity Pinch Points
 Zionsville Community High School
• 1,839 Students—91%
• Possible Approaches—Leadership Imperative: No new debt!
• Possible alternatives (perhaps in combination)
•
•
•
•
•
Additional space at ESC (ESC moves to another location)
Additional space at Pleasant View Elementary
Creative scheduling/calendaring
Hybrid courses/online coursework
Three-year graduate initiative (Mitch Daniels Scholarship)
• Timeline—
• Present—Internal discussions ongoing
• December 2012-January 2013—Review Demographic Study
• Fall 2013—Formalize Discussions
• Target to Initiate Solutions—2014
Essential Questions
1.
How do we pay for the upkeep of our facilities?
•
2.
From the Building Capital Maintenance slice of the CPF
What are our needs?
•
3.
Needs are prioritized based upon established criteria. Debt avoidance is
accomplished through this stratified approach and the phasing of large ticket items
such as the HS roof.
What are our plans to pay for these needs?
•
4.
Take advantage of the mitigation of circuit breaker loss made possible by the debt
restructuring in 2013-2015.
Are we adequately accommodating student enrollment?
•
Yes, but the over capacity at SGE and the nearing capacity at ZCHS must be
addressed, thus this foreshadowing of planning activities
Facilities Report
Zionsville Community Schools
Zionsville Community Schools
2013 Capital Projects Budget
Priority List for Facilities
BUILDING
ITEM
ZCHS
High voltage switch gear inspection, repairs, and maintenance
(Includes Freshman Center) Repair/replace hallway automatic gate
Bleacher inspection/maintenance
Inspection/maintenance of lift station
Roof replacements (40% of total area)
Hallway Carpet Repairs and replacements
Replace/repair duct work on roof
Install A/C Back-up for the MDF
Install emergency back-up power for the MDF
EST. COST
$ 13,500.00
$
7,000.00
$ 17,000.00
$
1,000.00
$ 620,000.00
$ 20,000.00
$ 15,000.00
$ 10,000.00
$ 15,000.00
Subtotal - Zionsville Community High School
ZMS
High voltage switch gear maintenance
Indoor/Outdoor bleacher inspection/maintenance
Track repairs/resurfacing
$ 718,500.00
$
7,000.00
$
5,000.00
$ 50,000.00
Subtotal - Zionsville Middle School
ZWMS
High voltage switch gear maintenance
Generator inspection/service
Bleacher inspection/maintenance
Playground inspection, repair, and mulch
$ 62,000.00
$
$
$
$
7,000.00
3,000.00
5,000.00
5,000.00
Subtotal - Zionsville West Middle School
Stonegate
High voltage switch gear inspection/maintenance
Parking lot maintenance & striping
Playground inspection, repair and mulch
Bleacher inspection/maintenance
$ 20,000.00
$
2,500.00
$ 15,000.00
$
2,000.00
$
2,000.00
Subtotal - Stonegate Elementary School
Eagle
High voltage switch gear inspection/maintenance
Investigate water issue in basement
Parking lot maintenance & striping
Playground inspection & maintenance
$ 21,500.00
$
4,000.00
$ 30,000.00
$ 10,000.00
$
2,000.00
Subtotal - Eagle Elementary School
Union
High voltage inspections/maintenance
Bleacher inspection/maintenance
Parking lot maintenance & striping
Playground inspection, maintenance and mulch
$ 46,000.00
$
4,000.00
$
2,000.00
$ 20,000.00
$
5,000.00
Subtotal - Union Elementary School
PVE
High voltage switch gear maintenance
Tuck pointing boiler stack PVEU
Parking lot maintenance & striping
Playground inspection, repair, and mulch
$ 31,000.00
$
4,500.00
$
3,000.00
$ 22,500.00
$
5,000.00
Subtotal - Pleasant View Elementary School
Boone Meadow
High voltage switch gear inspection/maintenance
Inspection/maintenance of two lift station pumps
Playground inspection, repair, and mulch
Bleacher inspection/maintenance
$ 35,000.00
$
$
$
$
4,000.00
8,000.00
2,000.00
2,000.00
$
2,000.00
Subtotal - Boone Meadow Elementary School
Transportation Center
High voltage inspection/maintenance
Subtotal - Transportation Center
TOTAL - ALL FACILITIES
$ 16,000.00
$
2,000.00
$ 952,000.00