Transcript Document

Welcome to the HIMSS16 Booth
Selection Webinar
All callers have been muted upon entry. If you
have a question at any time please use the chat
box or Q&A section of the Webex
HIMSS16
Booth Selection
Presented by
HIMSS Exhibit Sales Team
March 18, 2015
Agenda
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HIMSS16 Dates
New For HIMSS16
HIMSS16 Anchor Benefits
Rates and Deposit Amount
HIMSS16 Floor Plan
Booth Selection Process
Booth Selection Appointments
HIMSS Corporate Membership
Q&A
HIMSS16 Dates
• Conference Date: February 29th -March 4th, 2016
• Exhibit Days: March 1st -3rd , 2016
• Entire conference schedule will have day shift from past
years
HIMSS16 Booth Selection Schedule
• Anchors have already selected their space and already
visible on the floor plan
• Next 100 companies will select next week March 23-27
• Booth Selection will resume Sunday-Wednesday during
HIMSS15 (April 12-15) in the North Building, room
N230B of the convention center.
• Link to schedule (please note there are multiple tabs)
New for HIMSS16
• In order to maximize exhibit space in Las Vegas, we will be using a set floor
plan.
• You may only choose existing booths that are on the floor plan. Any alterations
of existing booths on the show floor will not be allowed for HIMSS16.
• Booth size reductions WILL result in a change in booth location and will result
in a downward adjustment of 1) Exhibitor points, 2) hotel sleeping room blocks,
and 3) exhibitor and exhibitor client badges.
• Booth size reductions received on or before September 4, 2015 will be
obligated to pay 50% of the total booth space released. Booth size reductions
received on or after September 5, 2015 will be obligated to pay 100% of the
total booth space released.
• Peninsulas have been placed on the set floor plan
• We will have 4 different price zones (Premium, Zone 1, Zone 2, Zone 3)
HIMSS16 Anchor Benefits
*Anchor Booth must be 4,800 Sq/Ft or above*
Pre-show
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Additional hotel rooms at the Diamond identified hotel. # of rooms TBD at
Venetian/Palazzo Hotel
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Anchors will receive first choice on hotels before Diamonds – based on priority
points
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Complimentary Hospitality Suite in Venetian or Palazzo
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Company Success Story on HIMSS16 website: October - April (if success story
meets criteria)
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Company logo and Booth number recognition in main lobby of Sands Convention
Center
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Complimentary Attendee mailing list – Value $1,750
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Marketing /advertising in one category of the exhibitor spotlight- Value $1,050
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HIMSS to send out press release about the HIMSS16 show floor and thanking
the HIMSS16 anchor exhibitors
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50 additional priority points
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Logo Recognition on Annual Conference Exhibition website page –Over 168,000
views (Sept – Feb)
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Logo Recognition in the Exhibition Countdown email that is sent to all preregistered attendees (sent two weeks prior to show)
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Logo Recognition in the online pre-conference brochure
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Booth Selection of exhibit space for upcoming year prior to other exhibitors at
Annual Conference
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Early move-in when time/space permits
Onsite
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Article on each anchor exhibitor in the Show Daily- content
is editorial and therefore the subject matter is selected by
the editor of the show dailies
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Logo and Booth Number Recognition in the HIMSS Show
Dailies and Buyers Guide (onsite newspapers)
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NEW! Logo and booth number recognition on lobby
electronic media walls.
Post Show
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Post Show Attendee List – Value - $1,950
HIMSS16 Anchor Booths
HIMSS16 Pricing
Corp. Member
Pricing On-Site
Non Member
Pricing On-Site
Corp. Member
Pricing
4.17-9.4 2015
Non Member
Pricing After
4.17-9.4 2015
Corp. Member
Pricing After
September 4, 2015
Corp. Member
Pricing After
September 4, 2015
Premium Zone*
$3,700
$4,100
$3,900
$4,300
$4,100
$4,500
Booth Zone 1*
$3,200
$4,000
$3,400
$4,200
$3,600
$4,400
Booth Zone 2*
$3,100
$3,900
$3,300
$4,100
$3,500
$4,300
Booth Zone 3*
$3,000
$3,800
$3,200
$4,000
$3,400
$4,200
Item
*All booth prices for each 10x10 space. Does not include $400 booth fee which applies to first 10x10 & $700 per corner fee.
Vendor
Headquarter
$6,400
$7,000
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Meeting Place
$11,100
$13,100
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Hospitality Suites
$10,500
$12,500
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Sample Pricing for On-Site Booths
Booth
Type
Premium Zone
10x10
HIMSS
Corporate
Member
$4,100
Non
Member
$3700+$400 booth fee
$4,500
$4100+$400 booth fee
Premium Zone
20x20 with 4
Corners
Zone 1
10x10
Zone 1
20x20 with 4
Corners
$18,000
$3,600
$16,000
$4,100 first 10x10,
$3700 3 additional 10x10
+700 per corner
$3,200+$400
booth fee
$3,600 first 10x10,
$3,200 3 additional 10x10
+700 per corner
$19,600
$4,400
$17,600
$4,500 first 10x10,
$4100 3 additional 10x10
+700 per corner
$4,000+$400
booth fee
$4,400 first 10x10,
$4,000 3 additional 10x10
+700 per corner
HIMSS16 On-Site Deposit Information
Minimum Deposit For Exhibit Space
• 100 Sq/ft: $1,500
• 200-1,000 Sq/ft: $4,800
• 1,100-2,500 Sq/ft: $8,500
• 2,600 Sq/ft or Above: $22,500
Meeting Place: 50% of total cost
Vendor Headquarter: 50% of total cost
Hospitality Suite: 50% of total cost
All specialty areas (Knowledge Centers, Interoperability etc.): 50% of total cost
Remainder of Deposit Due:
• 50% Due: May 29, 2015 (May not apply to all booths)
• 100% Due: September 4, 2015
Payment Options
• Pay by Check
– HIMSS, 6923 Eagle Way, Chicago, IL 60678-1692
• Pay by Credit Card
– Credit card itself does not need to be present, just
information from card
HIMSS16 Floor Plan: Level 1
• Floor Plan
Entrance
HIMSS16 Floor Plan: Level 2
Entrance
How to Access Floor Plan
• Works better in Google Chrome browser
• Able to search by booth size
• http://exhibitionfloor.himss.org/himss2016/Public/FloorPl
an.aspx?MapID=47&CatID=0&Sortmenu=104000
Specialty Areas of Exhibit Floor
• Business & Clinical Knowledge Center
• Career Services Center
• Connected Patient Gallery
• Cyber Security Command Center
• Disaster Preparedness Knowledge Center
• Health IT Value Suite
• Intelligent Health Pavilion
• Interoperability Showcase
• Mobile Knowledge Center
• Revenue Cycle Knowledge Center-New for HIMSS16
• University Area
If you plan on participating in ONLY one of these areas and do not plan on having an exhibit booth, you do
not need to attend HIMSS16 booth selection. Please contact your sales person to get involved into any of
these topically focused areas.
Booth Selection March 23-27th
• Booth selection for next 100
companies will begin March 23-27th
• New process for HIMSS16
• One webinar used per day
• Check invite you received for your
exact appointment and more tips
(appt. listed at bottom)
• All times are CST
• Please call in on-time
• Please keep schedule in mind
Booth Selection On-Site at HIMSS15
• Booth selection will resume April 12-16 during HIMSS15
• Take place in room N230B of convention center
• Schedule
– Sunday 9AM-5PM
– Monday 2PM-5PM
– Tuesday 8AM-6PM
– Wednesday 8AM-5PM
Booth Selection Tips
• Arrive at least 15 minutes prior to booth selection appointment
(this applies to on-site appointments only)
• Review floor plan beforehand and have multiple preselected
locations of where you would like to exhibit.
• Make sure all appropriate personnel are involved in booth
selection process. (Ex: Authority to sign contract and pay for booth)
• Have deposit method available (Check and Credit Card accepted)
• Each exhibitor will have 5 minutes to select their booth space
• Become a HIMSS Corporate Member and save money on your
booth space: View Full Corporate Membership Benefits
• Take booth card containing password and login with you for later
access to location of booth and exhibitor account
HIMSS16 Booth Selection Process
HIMSS16 Booth Selection Process
Room located: N230B of Convention Center
• Step 1: Check in to Welcome Desk-You will be given card with
booth login and password, please keep this card!
• Step 2: Review HIMSS16 Floor plan and wait to be called to select
booth space
• Step 3: Once called, head to station to select booth space
• Step 4: After selecting space, please sign online booth contract and
pay deposit for space using login and password provided from
welcome desk
• Step 5: Check-in with Finance to verify that booth deposit was
accepted
• Step 6: Non HIMSS Corporate Members please visit Corporate
Membership to see how you can save money on your HIMSS16
booth space
Can’t Make Appointment?
• If you missed your appointment, please come down to
the booth selection room as soon as you are able to and
we will do our best to accommodate you.
• If that is not an option for you, contact your sales person
or Michelle Teta and we will do our best accommodate
you.
• Booth Selection appointments are not mandatory. If you
are not able to attend your appointment on site for any
reason, you may select your booth starting April 20th.
HIMSS Corporate Membership
• Additional 25 exhibitor points if you sign up between now and April
16, 2015!
• Discounts on all HIMSS16 Exhibit & Meeting spaces, and most
Sponsorships – pays for membership itself!
• Additional comp HIMSS16 Badges
• Corporate Member Lounge access, with space for small meetings
• Preferred Hotel selections before non-corporate members
• Dedicated Corporate Membership representative helps you
navigate the HIMSS organization
• Engage You HIMSS Audience All year-round
• MUCH, MUCH, MORE – Click Here to See
HIMSS16 Call for Proposals
Important Dates
• May 1, 2015
HIMSS16 Call for Annual Conference Education Session
Proposals opens (via HIMSS Website)
• June 15, 2015, 5:00 pm Central Time
HIMSS15 Call for Proposals closes (save username &
password!)
• September, 2015
Proposal submitters are notified of proposal acceptance
status (username and password required to access status)
FAQs
• How do I tell what Zone a booth is in?
-Red/Pink Shading Around Booth: Premium Zone
-Yellow Shading Around Booth: Zone 1
-Green Shading Around Booth: Zone 2
-Purple Shading Around Booth: Zone 3
• My for March 23-27 is for the whole day, is there a way to block
out just my time?
• Can I receive copy of contract in advance?
• Can I move up my booth selection appointment?
• What if I can’t make my appointment?
• Will you send out a recording and PowerPoint of this webinar?
Questions?
Please type questions in chat or Q&A box and we will
answer as they come in
Resources
• Please bookmark all of these pages as you will be
utilizing often.
HIMSS16 Plantour
HIMSS16 Live Floorplan
HIMSS16 Exhibitor Login
Contact Information
HIMSS Exhibit Sales Team
Joe Bonanno
312.912.6718
[email protected]
Jim Collins
312.915.9546
[email protected]
Tia Peterson
312.915.9232
[email protected]
Mickey Martin
312.915.9562
[email protected]
Michelle Teta
312.915.9548
[email protected]