Transcript Slide 1

Notification issued by Higher Education
Department in November, 2014
 From
a.y. 2015-16, admissions
to UG & PG courses shall be
through ONLINE merit based
admission system;
 Govt. colleges/ aided colleges/
University colleges/
Universities (excepting
minority institutions) will
come within this exercise;
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 Institutions
situated in remote &
difficult areas lacking telecom
infrastructure may be spared
from this exercise with prior
permission of the State Govt.;
 Each Institution will operate
online system on a standalone
basis – it will not be a centralized
one but specific to each
Institution;
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


Each Institution will constitute a Committee
for online admission;
Committee will comprise key officials under
the leadership of V.C. / Principal / Officer in
Charge / Teacher in Charge as the case may
be;
Committee will, if needed, arrange to amend
the Statutes/ Rules / Regulations / Ordinance
/Guidelines to amend the admission process to
remove legal constraints for conducting online
admission;
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 The
exercise includes ----(i) installation of requisite
hardware,
(ii) preparation /customization of
software according to specific
requirement of each institution;
(iii) training of personnel for
operating the system;
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(iv) tying up with Bank for
depositing Registration Fee &
Admission Fee;
(v) wide publicity of important
dates of admission process;
(vi) Publishing a detailed advisory
on various modalities /steps
involved in preparation of merit
list / on counseling & admission;
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 Procurement
of
hardware
components
like
Computer,
Servers, UPS, Printer etc.;
 A reliable high speed internet
data connection in college /
university;
 The college / university must have
a
registered
website
with
sufficient web-server space
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 The
college / university must have
a Bank Account with a Bank
having online facility;
 Procurement of hardware to be
done by 31st January 2015
 Software preparation to be done
by each institution in advance;
 Choice of subjects on offer
will
be different from one institution
to another institution;
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Each institution will have to prepare
information relating to ----(i) Courses on offer (Honours &
General)
(ii) Number of seats
(iii) Combination of subsidiary subjects
available for Honours;
(iv) Fee structure of courses
Development of Software by 28th
February, 2015 and to be ready &
tested by 31st March, 2015

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 To
make an Agreement with Bank
having online banking facility;
 To
fix up Bank’s Commission
/Charge against every online
submission of Registration Fee;
 Agreement
with Bank to publish
e-challan
through the online
admission system;
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 To
generate online payment of
the Registration Fee or to make
offline payment at Bank counter;
 Fees
should not be accepted on
the Campus, as far as practicable;
 Daily
verification of submission of
Registration Fee through online
and / or offline mode;
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 To
generate unique Application
ID for every applicant - specific
for every college / university;
 To
generate
students’
data
capturing format;
 To mention the eligibility criteria
(if any) for admission in specific
subject ;
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 To
generate fields for putting
necessary data - marks obtained
in Board Exam, applying against
Reserved / Un reserved seat etc.;
 Attachment
of
required
documents in scanned format,
namely,
Mark
Sheet,
Birth
Certificate,
Caste
Certificate,
Domicile Certificate, photograph
etc. (optional)
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
STEP - 2
Generation of e-challan of specific
Bank;
 Submission
of
Registration Fee
through online (optional);
 To
download
e-challan
for
submission
of
Registration
Fee
through offline at Bank counter;
 To fix up the timelines for noting the
submission of Registration Fee at
Bank either online or offline mode;

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STEP – 3
 Opening of online application portal ;
 Notification of subject wise vacant
seats along with reservation status
i.e. no. of seats vacant against
specific category(SC/ST/OBC-A/OBC-B)
 Notification
of 3% vacant seats
against PwD category within each
category (SC/ST/ OBC-A/ OBC-B)
 Submission of
option for Courses/
combination of subjects for a College
/ University

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 STEP
–4
 Generation of Course / Subject /
Category wise 1st merit list for 1st
round counseling /reporting;
 Notification
of dates for 1st round
counseling /reporting;
 Notification of
against 1st
/reporting;
date of admission
round counseling
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STEP – 4
 Generation
of Course / Subject /
Category wise 2nd merit list on
remaining vacant seats for 2nd round
counseling /reporting;


Further rounds may be processed till
filling up of all seats or inviting fresh
application in case of too may
vacancies available in a particular
Course / Subject /;
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
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Online admission will require a sustained
effort by a dedicated team of teachers /
officials in every institution;
During admission season, the H.E. Deptt
will set up a HELP LINE to monitor & review
the admission process undertaken by all
the institutions;
Publication of Merit list on same dates, if
possible, for convenience of students;
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
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Merit List to include details of computing
credit points;
Registration Fee should be minimum &
multiplicity of charges should be avoided;
Maintaining same data format for online
application / Merit list, if possible;
This is a huge administrative reform in the
State’s Higher Education System & another
step forward in the Govt’s e-Governance
strategy.

ALL THE BEST
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