Transcript Writing the Self Review a LAUC

Writing Your Self-Review:
a LAUC-SD/CAPA Workshop
2009
Objectives of today’s workshop
• To help you understand the peer review process,
especially as it relates to your self-review
• To assist you in writing the self review portion of
the review file
• To get some “hands-on” experience matching up
activities to the appropriate criteria and working
with some writing samples
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Documents you should know about
http://gort.ucsd.edu/lauc/review/workshop.html
• APM – Academic Personnel Manual – the policy manual for
academic appointees in the UC system
• ARPM – Academic Review Procedures Manual – the
procedures manual for LAUC-SD (UCSD Librarians)
• LAUC Position Paper No. 1 “Criteria for Appointment,
Promotion and Advancement in the Librarian Series”
• LAUC Position Paper No. 3 “Documentation Guidelines for the
Review of Librarians”
• MOU – Memorandum of Understanding between UC AFT and
UC
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The “Four Criteria”
 Professional competence and quality of
service within the library (IA)
 Professional activity outside the library (IB)
 University and Library-related public service
(IC)
 Research and other creative work (ID)
ARPM IVE.4.d.IA-1D – based on APM 360-10-b.(1) through 10-b.(4)
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In addition UCSD Libraries has added:
II. Professional Growth and Continuing Professional
Education – attendance at conferences, workshops,
institutes, and formal courses
III. Other Factors Related to Performance – additional
factors not addressed in IA-ID or II that may help form an
objective appraisal of the candidate’s performance, e.g.
START, medical or family issues.
Include furlough status here; email from CAPA Chair will
suggest language
ARPM IVE.4.d.II - III
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Before you write your Self-Review
• Examine materials in your review packet for
accuracy (dates of employment, rank, step,
salary, etc.)
• Discuss range of options with Department Head
and/or Review Initiator, if appropriate.
• Request redacted reference letters from LHR.
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Before you write your Self-Review –
Academic Biography Form
• New form in 2008
• CAPA has prepared instructions for librarians—please read
them
• Do not attach a resume or CV
• The “base form” will stay with you throughout your career at
UCSD, so use judgment about how much to include
• Do not submit any actual material (articles, books)
• Any standard bibliographic citation format is acceptable
• List memberships here to save room in self review
• Remember to sign and date it.
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Before you write your Self-Review –
Position Description
• Update your position description in consultation with
your Department Head and/or Review Initiator
• One page long, reflecting your job as discussed in Criteria
IA
• Describes your job—not how you are spending your
professional time
• Should add up to 100%
• This means 0% is given for outside work
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The structure of the self review
• Very proscribed format – should be about 5 pages –
creates a level playing field for all
• Brief, concise self-review of “pertinent information and
evidence” (ARPM)
• Vita-style enumeration of accomplishments keyed to the
four criteria (~1-2 pages)
• Narrative discussion of approximately three of the most
significant items within IA and approximately three from
among IB-ID (~3-4 pages)
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What goes where?
• Biggest confusion is group participation – Is it IA or IC?
– Rule of thumb – if the group participation is required
as part of your primary responsibilities it goes under
Criterion IA (e.g. every UC Head of Acquisitions serves
on ACIG (Acquisitions Common Interest Group))
– Service on a UC wide committee that is outside your
primary responsibilities goes under Criterion IC (a
Next Gen Melvyl Project Team) as does all LAUC
activity (local and statewide)
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Other points of confusion
• Simply attending a conference should go under
Criterion II, while being a panelist at the conference
would go under Criterion IB
• Formal papers that came out of the attendance at
the conference would go under Criterion 1D
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You are not a Loser
• If you ran for a position and lost, e.g. LAUC-SD
Member-at-Large, you may include it in your selfreview.
• If you wrote a grant proposal and it wasn’t
awarded, you may include it in your self-review.
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No Double-Dipping
• If you conduct research and write a publication
which won’t be published until the next review cycle,
you may write about this in your current self-review.
You should not write about it in your next selfreview; do add it to your list of publications in ID.
• This also applies to work done for a conference
program when the program is held in next review
cycle.
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Tips for developing the narrative
• Your audience is your Department Head, CAPA, possibly an Ad Hoc,
and the Administrative Team.
• Don’t assume that CAPA members (or others) know you or know
the importance of what you’ve done.
• Avoid jargon and acronyms.
• Be succinct and to the point.
• Include only activity within the period under review.
• Be honest. Don’t overstate, but don’t be overly modest.
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More tips
• Use the first person pronoun, active voice, and short sentences.
• Relate what you did to the specific criteria.
• Describe why your activities are important … the “so what?”
factor
• All decisions and recommendations will be based only on the
materials within your review file
• You will be compared to your peers at similar rank.
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Criteria for advancement through the
librarian series
• There is a correlation between the rank and what is
expected in Criteria IA through ID.
• While primary emphasis remains on Criterion IA,
there is an expectation of increased accomplishment
in Criteria IB, IC or ID as a candidate moves up
through the ranks.
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Acceleration
• If you are being recommended for an accelerated
action, your file must demonstrate “evidence of
unusual achievement and exceptional promise of
continued growth” APM 210-4-d (2)
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Promotion, advancement to
Librarian VI, Distinguished Step
• Discussion of the entire relevant career history is
required.
• It is responsibility of the Candidate and the
Department Head or Review Initiator to work
together to present a thorough picture of the
entire career history.
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Finally…
• Report only activities from the period under
review.
• Be succinct, to the point, and honest.
• Use spell-check.
• Share your self-review with your more
experienced colleagues and your LAUC buddy for
feedback.
• Get your self-review in on time
GOOD LUCK!
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