Transcript Google - Riverside Unified School District

Google Docs
How to create, send, and edit a form




Access Google Accounts
◦ Sign Up for a Google Account
◦ Ways to Create Google Accounts
Open a Shared Form
◦ What if the share request was sent to an e-mail
not associated with your Google account?
◦ Make Your Own Copy
◦ Rename the Form
◦ Make Changes to the Form
Create a Survey from Scratch
◦ Templates
◦ Begin a New Survey
◦ Survey Title and Description
◦ Choose a Theme
Add Questions
◦ Select Question Type
◦ Text Questions
◦ Paragraph Text Questions
◦ Multiple Choice Questions
◦ Checkboxes Questions
◦ Choose from a List Questions
◦ Scale Questions
◦ Grid Questions
◦ Designate a Question as “Required”










◦ Add More Questions
◦ Edit Questions
◦ How to Edit, Delete, or Duplicate a Question
◦ Reorder Questions
Create Section Headers
Split Questions Into Multiple Pages
Save Your Work
Create a Confirmation Message
Email the Survey
◦ Use the Survey’s Direct Link
◦ Email the Survey from the Spreadsheet
◦ Integrate the Survey Into Your Website
◦ How to Embed the Survey in Your Website
View Survey Results
◦ Results List View
◦ Results Summary View
◦ Download Survey Results
Print Results from Spreadsheet
◦ Print Results from Summary View
Response Notifications
◦ Stop Collecting Responses
Share Your Survey
◦ Protect Your Spreadsheet
Create a Copy of Your Survey Form
Table of Contents: You may navigate this presentation from within this page.
Log in to your existing
Google account if you
have one.
Access Google Accounts
https://docs.google.com/
◄Table of Contents
Create a new Google
account if you don't
already have one
Click
in the upper right corner
of the screen.
Sign Up for a New Google Account
https://docs.google.com/
◄Table of Contents
There are several ways
to set-up a Google
account.
1. Create a G-Mail
account
2. Link to AOL Mail,
Hotmail, or Yahoo Mail.
3. Link to another email
account.
Ways to Create Google Account
◄Table of Contents
Yippee, someone has
offered to share a Google
Form with you, but how
do you use it?
Click on the e-mail link to
go to the shared form.
Opening a Shared Form
◄Table of Contents
Sign into your Google
Docs account.
If the e-mail that the
invitation was sent to is
different than the e-mail
you have associated with
your Google Docs
account, e-mail the
person sharing the form
with you and request that
another invitation be sent
using the e-mail
associated with your
Google account.
(Be sure to let them know
what that e-mail is.)
What if the Share request was sent to an e-mail
not associated with your Google account?
◄Table of Contents
The form will usually
open up as a spread
sheet.
To make your own copy
of the form, go to:
Make Your Own Copy
◄Table of Contents
Rename your new form.
Rename the Form
◄Table of Contents
The Survey form is now
all yours.
To now make changes to
the survey form, go to:
Make Changes to the Form
◄Return to the Table of Contents for additional topics.
You can create and send
a form (survey) from your
“Documents List” or from
any existing spreadsheet.
You can also
a new survey.
Create a Survey from Scratch
◄Table of Contents
Google Documents offers
an ever expanding list of
predefined form
templates from which you
may create a new form.
You may choose from a
predefined template by
selecting
Templates
◄Table of Contents
Begin a new online
survey by clicking
from the
menu.
Begin a New Survey
◄Table of Contents
A new form will open.
Enter a Title or name for
the online survey.
Also, provide a
Description. This is
optional, but appears
above all questions and
is useful for providing
instructions to users on
completing your survey.
Note that your new
survey form has one
question block already in
place, it is ready for you
to customize.
Survey Title and Description
◄Table of Contents
Individualize your form by
choosing a theme.
Click
Choose the theme of
your choice.
Click
Choose a Theme
◄Table of Contents
Enter the
for each question.
Optionally, enter
that may be helpful to
users completing your
survey (e.g. translations,
examples).
Add Questions & Help Text
◄Table of Contents
Select
Note: There are several
different types of
questions to choose
from.
Select Question Type
◄Table of Contents
Text: type of question
with no defined list of
choices, allowing
respondents to answer in
their own words.
Question Type:
Text Questions
◄Table of Contents
Paragraph Text: type of
question with no defined
list of choices, allowing
respondents to answer in
their own words.
Paragraph text allows for
long answers.
Question Type:
Paragraph Text Questions
◄Table of Contents
Multiple choice: a single
answer is chosen from
multiple options.
“Other” may also be
included as a choice
which allows
respondents to write in
their own answer.
Question Type:
Multiple Choice Questions
◄Table of Contents
Checkboxes: all
applicable answers are
chosen from a list of
choices provided.
Respondents may select
more than one answer.
Add “Other” to allow
respondents to write in
their own answer.
Question Type:
Checkboxes Questions
◄Table of Contents
List: an answer is chosen
from a dropdown menu.
Question Type:
Choose from a List Questions
◄Table of Contents
Scale: used to ask
respondents to rate
something between two
points.
Question Type:
Scale Questions
◄Table of Contents
Grid: used to rate several
aspects of an item with
the same scale.
Question Type:
Grid Questions
◄Table of Contents
Checking this box
indicates whether the
question is required.
This forces users to enter
a response.
Designate a Question as “Required”
◄Table of Contents
Add as many questions
as needed by clicking
at the upper left of the
window.
Add More Questions
◄Table of Contents
Hover over your
questions with your
mouse pointer to see
small icons appear to the
right that allow you to
either Edit, Copy, or
Delete the question.
Take any of these actions
necessary for all of your
questions.
See the next slide for
details.
Edit Questions
◄Table of Contents



Edit: To edit an existing question, click the Edit
button to the right of the question you want to edit.
Delete: To delete a question, click the Delete button
to the right of the question you want to delete.
Duplicate: To duplicate a question, click the
Duplicate button to the right of the question you
want to duplicate. This is a good way to save time
when creating questions with similar formats.
How to Edit, Delete, or Duplicate a Question
◄Table of Contents
Move your questions to
reorder your survey by
dragging the question
and dropping it to the
desired location.
Note: this will change the
order of the questions on
your survey form but not
on your spreadsheet, so
it is best to have the
questions in order as
they are input.
Reorder Questions
◄Table of Contents
Each section header can
have a title, which will
appear in a larger font,
and a section description
which will appear below
the header text.
From the
drop-down menu, select
Create Section Headers
◄Table of Contents
If you've created a long
form, for example, and
would like to make it
easier for your
respondents to fill it out,
you can add page
breaks.
From the
drop-down menu, select
Split Questions Into Multiple Pages
◄Table of Contents
Complete your work and
click
located in the upper right
corner of the window to
save the form.
Save Your Work
◄Table of Contents
You can edit the confirmation
message that people filling
out your form see after
submitting their responses.
Click the
drop-down menu at the
top-right of the form
And select
Note: If
is checked, survey takers will
be able to see others’ survey
answers once they complete
the survey. It is best to leave
this unchecked.
Create a Confirmation Message
◄Table of Contents
Distribute your completed
survey by clicking “Email
this form" on the menu
bar (this generates an
email which includes a
link to your survey/form).
Email the Survey
◄Table of Contents
Notice: the direct link to
your form is always
available at the bottom of
your screen while you
are in edit mode.
You can use this address
as a link to direct people
to the survey in your own
correspondence, emails,
on a webpage, etc.
Use the Survey’s Direct Link
◄Table of Contents
You may also distribute
the survey from the
spreadsheet view by
going to “Form” then
“Send form” on the menu
bar.
Email the Survey from the Spreadsheet
◄Table of Contents
Website Integration
This can be a particularly
useful way to show that
the survey is legitimately
from the organization it
proposes to be from.
You also may have more
control of the survey
address making it easier
for respondents to
navigate to.
http://www.rusdlink.org/Page/1906
Integrate the Survey Into Your Website
◄Table of Contents
Website Integration
Click "Embed" from the
“More actions” menu.
Google displays a URL
that you copy and paste
into your email or Web
page.
How to Embed the Survey in Your Website
◄Table of Contents
A Google form is
automatically connected
to a spreadsheet with the
same title.
When you send a form to
recipients, their
responses will
automatically be
collected in that
spreadsheet.
View your survey
recipient responses by
going to the menu &
clicking
View Survey Results
◄Table of Contents
Results List View
To view results as a list, go
to “List” from the “View”
menu.
Once in the “List” view, you
can limit the results to
particular answers within a
question group.
◄Table of Contents
You may toggle the view
between the raw
spreadsheet data and a
summary view.
The Summary display
offers statistics and
charts for all responses.
Click
from the
menu. Then
When viewing the
Spreadsheet data for
your survey form, you
may also toggle back to
the form edit view by
clicking
Results Summary View
◄Table of Contents
From the spreadsheet,
responses can be
downloaded to your
computer in several
formats.
Download Survey Results
◄Table of Contents
To print results from the
spreadsheet view
go to “File” from the
menu, then click “Print.”
Finally, select how you
would like your printout to
be formatted.
Print Results from Spreadsheet
◄Table of Contents
Results can be printed
from the Summary View
by using your browser
toolbar.
Or by using the (Ctrl + P)
keystroke shortcut
command.
Print Results from Summary View
◄Table of Contents
Find out when surveys
are completed.
From the “Tools” menu
choose “Notification
Rules.”
Set how you will be
notified in the window
that appears.
Results Notifications
◄Table of Contents
Disable your form (so
that responses will no
longer be collected) by
clicking "Accepting
Responses" from the
"Form" menu in the
spreadsheet view to
deselect the response
option.
Stop Collecting Responses
◄Table of Contents
You can share your
survey with others by
clicking
in the upper-right corner.
Add users and change
user access from this
window.
Share Your Survey
◄Table of Contents
Do you want to share
your results, but are
worried that someone
else might mess up your
data?
Protect your sheet.
From the “Tools” menu
choose “Protect Sheet.”
Protect Your Spreadsheet
◄Table of Contents
Easily create a copy of
an existing survey form
(without the results) by
viewing the spreadsheet
data, then select “Make a
Copy..." from the “File”
menu.
Note that the copy will
have all questions but
results will not be
available in the summary
view.
You'll need to manually
delete the data rows from
the spreadsheet of your
new copy.
Create a Copy of Your Survey Form
◄Table of Contents