Transcript CS101 Students and Non-Computer Science Students Log On

George Orwell “1984”, 1948
Many of its terms and concepts, such as Big Brother,
doublethink, thoughtcrime, Newspeak, Room 101, Telescreen,
2 + 2 = 5, and memory hole, have entered everyday use since
its publication.
“Brazil”, 1985
Jonathan Pryce, Robert De Niro …
A bureaucrat in a retro-future world tries to
correct an administrative error and himself
becomes an enemy of the state…
“The Lives of Others”, 2006
Google Drive is a free service from Google that allows you to store files from
your computer online and access them anywhere using the cloud. Google Drive
also gives you access to one of Google's most popular services, Google Docs.
Google Docs is a free, web-based application for creating documents,
spreadsheets, and more. In this lesson, you'll learn more about Google Drive
and Google Docs and how the cloud can help you in your everyday life.
In the spring of 2012, Google introduced Google Drive, a cloudbased storage system that allows you to keep your documents,
photos, videos, and other files online.
Whenever you place files on Google Drive, they are stored on
internet servers rather than your computer's hard drive.
You can then access those files from any computer with an internet
connection or even a mobile device, like a tablet or smartphone.
Drive even allows you to share files with your family, friends and coworkers.
Google Drive is one of the most advanced cloud storage
services available today, offering five gigabytes (5 GB) of
free storage space. If you've never used a cloud-based
storage service like Google Drive before, take a moment
to consider the advantages of keeping your files online.
Because files can be accessed from any computer with an internet connection, Drive
eliminates the need to email or save a file to a USB drive. And because Drive allows
you to share files, working with others becomes easier than ever before.
The introduction of Google Drive has raised privacy concerns among some
users. Despite what you may have heard, Google Drive keeps your files private
and secure.
However, storing files on the cloud is not without some risk.
It's possible that your files could be lost by the server or
hacked and viewed by someone else. Though the chances of
this happening are very low, you should never keep your only
copy of an important document in the cloud!
Google Docs is a free, web-based application that lets you create, share, and
manage documents, or docs.
These are the types of docs you can create and share with Google Docs:
 Documents: For composing letters, flyers, essays, and other text-based files
(similar to Microsoft Word documents).
 Spreadsheets: For storing and organizing information (similar to Microsoft
Excel worksheets).
 Presentations: For creating and presenting slides (similar to Microsoft
PowerPoint slideshows).
 Forms: For collecting and organizing data.
 Drawings: For creating simple vector graphics or diagrams.
There are several reasons many people find Google Docs useful. You can
access it anywhere, and it's easy to share and collaborate on docs. Google
Docs lets you decide exactly who you want to see your docs by offering
three sharing settings.
You can choose to:
 Keep a doc private
 Share it with a few people
 Make it public on the web
In order to use Google Drive, you will need a Google Account.
Google Accounts are free, and signing up for one is fairly simple.
During the process you will also receive a Gmail (Google Mail)
address and Google+ profile.
Once you've created your account, you'll be able to use your
Gmail address to access not only Google Drive, but other Google
services like Calendar, YouTube, Reader, and more.
To Create a Google Account:
 Go to www.google.com.
 Click the Sign in button in the top-right
corner of the page.
 Click Sign Up or Create an account for free.
*
If you prefer not to give out
your birthday, you can enter
a random date.
Select your gender… or not.
Once you've set up your Google Account, it's easy to access your Google Drive any
time by signing into www.google.com.
For greater flexibility, you can also download and install the Google Drive
desktop app. You will then be able to upload and sync files to Google Drive from
your computer's desktop.
Available for both iOS and Android, the Google Drive app allows you to view,
edit and upload files to Google Drive using your mobile device.
Installing Google Drive on an iPhone
Viewing files in the Google Drive app
Google Drive makes it easy to store and access your files online in the
cloud, allowing you to access them from any computer with an internet
connection.
If you upload files from compatible programs like Microsoft Word or Excel,
you can even use Google Docs to edit them.
Google Drive gives you five gigabytes (5 GB) of free storage space to upload files
from your computer and store them in the cloud. There are two main types of
files you can store on your Google Drive:
 Files you can edit, like Microsoft Office files, PDFs, and other text-based files.
 Files you cannot edit, like music, videos, compressed archives (.zip files), and
most other files.
 Once you upload a file, no matter what type of file it is, you'll be able to
manage, organize, share, and access it from anywhere. And because the files on
Google Drive are synced across your devices, you'll always see the most recent
version of a file.
You can also preview many different file
types, even if you don't have the software
required for that file on your computer. For
example, you can use Google Drive to
preview a Photoshop file, even if Photoshop
is not installed on your current computer.
Any file moved to your
Google Drive will no longer
be stored on your computer's
hard drive.
If you would like to keep a
version of the file on both
your computer and your
Google Drive, you can create
a copy to store online.
Keep in mind, however, that
creating multiple versions of
a file will not allow you to
take advantage of Google
Drive's powerful syncing
features.
The file will appear
automatically on your Google
Drive and the file is no longer
stored on your computer!
… but, you can access the file
from anywhere by signing in to
your Google Drive.
(desktop email vs. web email)
If you prefer not to use a shortcut, you can drag the file directly to the
Google Drive folder in Windows.
If you have Microsoft
Office installed on
your computer, any
MS Office files (like
.doc, .xls, or .ppt
files) you open from
the Google Drive
folder will open
automatically in MS
Office.
Any changes you make to the file will be automatically synced when you save
your document, allowing you to access the same version of the file from another
computer.
Select Files... from the drop-down menu.
Locate and select the file(s) you wish to upload and then click Open.
The Upload settings dialog box will appear, which allows you to choose your
conversion settings.
Depending on your browser and operating system, you may be able to upload files
by simply clicking and dragging a file from your computer into your Google Drive.
Google Drive also give you access to Google Docs, a suite of tools that allow you
to create and edit a variety of different files, like Documents, Spreadsheets, and
Presentations.
There are five types of docs that you can create:
 Documents (like documents in Microsoft Word)
 Spreadsheets (like worksheets in Microsoft Excel)
 Presentations (like presentations in Microsoft PowerPoint)
 Forms
 Drawings
If you accidentally close your doc or need to make revisions, you can access it
again from your Google Drive, where it will be saved automatically.
You may notice that there is no save button. This is because Google Docs uses autosave, which automatically and immediately saves your files as you edit them.
 Sorting your files lets you put them in order. By
default, your files are already sorted from newest to
oldest. However, you can apply other sorts to put
your docs in alphabetical order or order them from
largest file size to smallest.
 Filtering your files lets you hide unimportant files and focus only on the ones
you're interested in. For example, if you were looking for a presentation, you
could use a filter to narrow down your visible files so that you would only see
the presentations.
 Searching lets you look for specific files using words contained within the file.
You can create a Folder