Transcript Slide 1

Training
Welcome to the
Internal Order Planning and Allocations
Course
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04, 2013
Tuesday,February
July 21, 2015
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Training
Introduction

Instructor, Darrell Lagler

Welcome and Introductions
 Logistics
 Ground Rules
 Course Objectives
 Course Content
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Accessing SAP
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Accessing SAP
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Training
Accessing SAP | Login
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Training
Course Agenda
Chapter Description
Time
1
Internal Order Planning Allocations
240 minutes
2
Reports
60 minutes
3
Summary
15 minutes
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Training
Course Objectives
By the end of this class, you will be able to:
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Create an internal order
Create Funded Program
Create the CO plan
Copy planning versions
Describe and execute allocations from an internal order
Describe Statistical Key Figures (SKF)
Explain settlement rules
Display activity types
Explain how cycles and segments are used to define funding lines
Generate reports
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04, 2013
Tuesday,February
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Training
Course Chapters
Chapter Description
Time
1
Internal Order Planning and Allocations
240 minutes
2
Reports
60minutes
3
Summary
15 minutes
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04, 2013
Tuesday,February
July 21, 2015
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Training
Funding Terminology
OLD
NEW
Fund
Area
Fund
N/A
Org
Program
Object
Project
Job Ticket
Funds Center
Functional Area
General Ledger Account
WBS Element
Internal Order
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Allocation Methods
Capital I/O
Distribution
Periodic
Reposting
Assessment
A type of allocation
which uses a
settlement rule to
settle first to an
Asset under
Construction (AuC)
and ultimately to a
Fixed Asset.
A non-capital
allocation in which
only direct costs
typically are
accumulated in a
seller funding, and
then allocated to
multiple funding
lines.
A non-capital
allocation with
multiple buyer
lines. The costs
collected in the first
buyer line and then
reposted to the
subsequent
funding lines as
listed.
A non-capital
allocation in which
direct and
overhead costs are
typically
accumulated in a
seller funding and
then allocated to
multiple buyer
funding lines.
Settlement
rule/parameters
within I/O
Transaction KSV5
Transaction KSW5
Transaction KSU5
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Training
CO Plan Process Flow
A request is initiated
for services
Investigate Scope of
Work
School or Office
Verify Available
Funding
Create Internal Order
FMAVCR01
KO04
Create CO Plan
Copy Plan Version 01
to 00
KPF6
KO14
Transfer Plan to
FM/GM
Budget and Actuals
Report
ZPIF_RUN (ZCOEH1012)
FMAVCR01
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Training
FMAVCR01 Demonstration
Walkthrough: Verify Available Funding
FMAVCR01 – Budget and Actuals Report
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
FMAVCR01 - Exercise
Exercise: Verify Available Funding
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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13
Training
KO04 Demonstration
Walkthrough: Create Internal Order
KO04 – Order Manager
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
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04, 2013
Tuesday,February
July 21, 2015
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14
Training
KO04 - Exercise
Exercise: Create Internal Order
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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15
Training
KO04 Demonstration
Walkthrough: Create Capital Internal
Order
KO04 – Order Manager
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
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04, 2013
Tuesday,February
July 21, 2015
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Training
KO04 - Exercise
Exercise: Create Capital Internal Order
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
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Training
Capital Internal Order – AuC Creation
Note the information message.
Click the Enter key to continue.
Click the Yes button on the next message.
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Capital Internal Order – AuC Creation – cont’d
Asset Master Record
- Click on Time Dependant tab
- Enter Fund and Functional Area
- Click the back button to return to
Projects module
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Navigation Between Internal Order and Project
Follow the menu path
Extras > Asset under Construction
NOTE: the state of the AuC reflects the state of the I/O
- If the I/O is in change mode, the AuC will also be in change
mode
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Training
FMMDAUTO Demonstration
Walkthrough: Create Funded Program
FMMDAUTO – Create Funded Program
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
FMMDAUTO- Exercise
Exercise: Create Funded Program
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
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Tuesday,February
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Training
Plan Versions
01 – “Original”; not to be modified. Used as historical
reference.
00 – “Operational”; version that is modified to release
excess or augment deficient budget allocation. Use
to update FM and GM.
99 – “Estimate” (i.e. - Maximo users)
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Navigating Versions in KPF6
Use the arrow buttons to
navigate to other versions
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Training
KPF6 Demonstration
Walkthrough: Create CO Plan
KPF6 – Planning Cost Elements
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
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04, 2013
Tuesday,February
July 21, 2015
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Training
KPF6 - Exercise
Exercise: Create CO Plan
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
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July 21, 2015
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Training
KO14
Used to copy CO plan amount from Original to
Operational
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Training
KO14 Demonstration
Walkthrough: Copy Planning Version
KO14 – Copy Planning
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
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04, 2013
Tuesday,February
July 21, 2015
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Training
KO14 - Exercise
Exercise: Copy Planning
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
Budget Transfer
The transaction code ZPIF_RUN (ZC0EH1012) will
transfer budget from COFE funded program to the
Internal Order funded program.
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04, 2013
Tuesday,February
July 21, 2015
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Training
ZPIF_RUN – Budget Allocation Demonstration
Walkthrough: Budget Allocation
ZPIF_RUN – Budget Transfer
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
ZPIF_RUN - Exercise
Exercise: Budget Transfer
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
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04, 2013
Tuesday,February
July 21, 2015
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Training
Cycles and Segments
A cycle is a collection of rules for cost allocation.
A cycle may contain a number of segments. A segment
consists of the following elements:
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
Sender objects
Receiver objects
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Training
Cycle Naming Convention
Position
Legend
Definition
1st
Type of Allocation Method
A - Assessment
D – Distribution
P – Periodic Reposting
2nd
Job Cost Users
1 – Maintenance & Operations
2 – Transportation – Fleet
3 – Transportation – Auto
4 – ITD
5 – Truck Operations
6 – Reprographics
7 – Factilities
3rd to 6th
IFS Program Code
(Receiver)
IFS Program Code
(Receiver)
EXAMPLE: A2S046
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July 21, 2015
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Training
S_ALR_87005742 Demonstration
Walkthrough: Define Allocation of Actual
Cost
S_ALR_87005742 – Define Allocation of Actual
Cost
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
S_ALR_87005742 - Exercise
Exercise: Define Allocation of Actual Cost
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
KSU5 Demonstration
Walkthrough: Allocation of Actual Costs
KSU5 – Allocation of Actual Costs
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
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04, 2013
Tuesday,February
July 21, 2015
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Training
KSU5 - Exercise
Exercise: Allocation of Actual Costs
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
Statistical Key Figures
A statistical key figure (SKF) is used for informational
purposes and/or as a basis for cost allocations. Statistical
information may be maintained and managed for cost centers
and internal orders in SAP Controlling.
Examples of SKFs are the number of students, area in square
meters, or number of employees.
For job costing purposes, SKFs will be used as a basis for the
calculation of labor charges for bus drivers based on student
counts.
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Statistical Key Figures – cont’d
Provides a more flexible method of allocating costs to multiple receivers.
Multiple receivers using different percentages.
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Statistical Key Figure – cont’d
In Receiver Tracing Factor
tab, enter the Statistical Key
Figure.
In Segment Header tab,
choose Actual Statistical
Key Figures.
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Training
Statistical Key Figures – cont’d
Create SKF
KK01
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Tuesday,February
July 21, 2015
Enter SKF
KB31
Create Cycle and
Segment
S_ALR_87005742
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Training
KB31 - Demonstration
Walkthrough: Enter Statistical Key
Figure
KB31 – Enter Statistical Key Figure
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
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04, 2013
Tuesday,February
July 21, 2015
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Training
Internal Billing
Settlements:


Used for capital assets or project related items
Monthly settlement run
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04, 2013
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July 21, 2015
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Training
Internal Order Settlement Rule
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04, 2013
Tuesday,February
July 21, 2015
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Training
Course Chapters
Chapter Description
Time
1
Internal Order Planning and Allocations
240 minutes
2
Reports
60 minutes
3
Summary
15 minutes
Monday,
04, 2013
Tuesday,February
July 21, 2015
46
46
Training
KOB1 Demonstration
Walkthrough: Display Actual Cost Line
Items for Orders
KOB1 – Display Actual Cost Line Items for
Orders
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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47
Training
KOB1 - Exercise
Exercise: Display Actual Cost Line Items
for Orders
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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48
Training
KSB1 Demonstration
Walkthrough: Display Actual Cost Line
Items for Cost Centers
KSB1 – Display Actual Cost Line Items for Cost
Centers
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
KSB1 - Exercise
Exercise: Display Actual Line Items for
Cost Centers
ADD links to Globally Published simulations in Uperform
To complete this
exercise
follow the
instructions listed
here.
Monday,
04, 2013
Tuesday,February
July 21, 2015
50
50
Training
Course Chapters
Chapter Description
Time
1
Internal Order Planning and Allocations
240 minutes
2
Reports
60 minutes
3
Summary
15 minutes
Monday,
04, 2013
Tuesday,February
July 21, 2015
51
51
Training
Chapter Summary
You should now be able to:










Create an internal order
Create Funded Program
Create the CO plan
Copy planning versions
Describe and execute allocations from an internal order
Describe Statistical Key Figures (SKF)
Explain settlement rules
Display activity types
Explain how cycles and segments are used to define funding lines
Generate reports
Monday,
04, 2013
Tuesday,February
July 21, 2015
52
52
Training
Course PTR0110 Transaction Codes
FMAVCR01
Display Annual Values of Control Objects
FMMDAUTO
Automatic Creation of FM Master Data
KO04
Order Manager
KPF6
Planning Costs Elements/Activity Inputs Change
KO14
Copy Planning Version
ZPIF_RUN
Budget Transfer
S_ALR_87005742 Create Assessment Cycle
KSU5
Execute Actual Assessment
Monday,
04, 2013
Tuesday,February
July 21, 2015
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Training
Course Reports
KOB1
KSB1
Display Actual Cost Line Items for Orders
Display Actual Cost Line Items for Cost Centers
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04, 2013
Tuesday,February
July 21, 2015
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Training
Support | Beyond Training
After training support will include:
• The Procurement Customer Support Center
• The BASE Training Center will be the single point of access for
SAP end-user documentation/materials.
•
This website will make it easier for end users to access related
business process materials.
•
The materials will include the following:
 Course Presentations
 Simulations
 Quick Reference Guides
 Job Aids
• Context Sensitive Help within the Shopping Cart
Monday,
04, 2013
Tuesday,February
July 21, 2015
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BASE Training Center Website [http://basetraining.lausd.net]
]
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04, 2013
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July 21, 2015
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Training
You have just completed the Central Office
Asset Management course.
Thank you for attending!
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