FY 2015 Budget Trainings - Texas A&M University
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Transcript FY 2015 Budget Trainings - Texas A&M University
Financial Budget
Training FY15
Budget Components
Grants and
Endowments
State
Appropriations Biennial
Legislative
Appropriation
Request (LAR)
Auxiliary
• Residence Hall
• Cafeteria
• Athletics
• Bookstore
• etc.
Fees- Student
enrollment
TuitionStudent
enrollment
Sources of Funding
Auxiliary
10%
Grants/Endo
wments
10%
Income-Example
Fees
10%
Tuition
20%
State
Appropriations
50%
Budget Structure
Expense Components
Travel
10%
Operations
20%
Staff Salaries
30%
Faculty
Salaries
40%
Texas A&M University System
FY 2015 Operating Budget Guidelines
The Texas A&M University System (A&M System) is
committed to serving the citizens of the state of
Texas and understands that the valuable, but limited,
resources provided to us must be utilized in the most
efficient and effective manner and, as always, with
the benefit of the state taxpayers foremost on our
minds. The A&M System will continue to act as good
stewards of the state of Texas’ limited resources and
will ensure the benefit to the state taxpayer is
considered in every academic, research and service
activity performed.
Base Budget
Budget approved by the Board of Regents
Revenues
Expenses
Phase II Budget Process
Re-allocate expenditures
Cannot change total
TEXAS A&M UNIVERSITY-TEXARKANA
FY 2015 BASE BUDGET REVIEW WORKSHEET
OPERATING BUDGET
Account
Manager
Account
Number
Account
Description
Category
FY 2012
Actual
Expense
FY 2013
Actual
Expense
Jun-Aug
FY 2013
Actual
Expense
Year-to-Date
May 31, 2014
FY 15
Budget
Requests
Nanze,V
206630
Budget
Operations
4000
4300
1000
4500
5500
Operating Budget -Continued
Notes/Comments/Funding Source, Etc.
Please use prior consolidated fee accounts to budget USF
Accounts
FY 2015 Projected
Operating Expense
Review FY 2012 Expenditures
Review FY 2013 Expenditures
Review FY 2014 Expenditures To Date
Compare FY 2014 and FY 2013
Project FY 2015 Budget
FY 2015 Budget
Planned recurring expenditures
One-Time Expenditures
Higher Education Fund (HEF)
Faculty Salaries
Adjunct Salaries
Summer Salaries
Staff Salaries
Benefits for non-E&G faculty and staff
One-time expenditure
requests:
Necessary for FY 2015 only
-Temporary personnel
-HEF requests
Will not occur in future years
Higher Education
Funds(HEF)
Request must be approved by President
One time use only
Cannot be used for leases or annual maintenance
agreements
Equipment, computers, furniture, printers, etc.
Texas A&M University
Personnel Budget
No changes are permitted to this worksheet except in
the following cases:
If you are requesting a new position for your department to be included in the FY2015 Budget, you
must submit a justification, job description and salary information provided to you by the Human
Resources Department. Indicate the proposed salary in the FY2015 salary column and attach
justification and job description to submission. Your attached justification and salary must be
1.
approved by your Vice-President and, in some cases, the University President. Salary information
for new positions included on this budget does not guarantee the position will be filled, only that
the amount will be budgeted; you must complete the approved forms and route them through the
current hiring approval process.
For any position that is listed as 'Vacant', you must indicate the date that the position
will be filled and the mid-range of that position must be obtained from the Human
2.
Resources Department. Attach the salary information provided to you with your Vice
President's signature to your submission.
Note: This worksheet does not include provisions for FY2015 merit increases or market
adjustments. The information provided is the current FY 2014 budgeted salary that will
carry forward to FY2015.
Personnel Actions (EPA’s)
Budgeted salary increase -Provide source of funds
Insufficient -Do not override budget (unless prior
approval from Director of Budget)
Stipends-Source account funded
Wages
Determine the amount you will need in FY 2015
If unsure of the amount, use FY 2014 as a base
Adjust by expected needs-decrease or increase
Review for un-necessary wage encumbrances in FY
2014 and let us know if you need to adjust it
Budget Allocation
Question: How was my budget allocated?
Based on order of priority and available balances.
Question: Why is my budget not funded for what I
needed if I requested more funds last year?
A review and recommendation is performed by the Strategic
and Planning Board with a recommendation to the President
who makes the decision.
Additional Budget?
Question: How do I request additional budget for unforeseen
eventsRequest from the VP or President
Question: Who has the authority to grant me these additional
fundsOnly the VP or President
Questions: Where do these funds come from?
You must analyze your account balances and know what
you have and where you have the funding available.
Questions: Who finds the source of funds?
You are responsible for finding the source of funds.
What’s My Budget Status?
Question: Is it okay to override the budget?
Never, unless prior approval from Budget Office
Question: Why is it important to know your budget
status?
Source of funding for future spending.
Budget Transfer Requests
Please include on the transfer request:
Account Name and Number transfer to and transfer from
Budget Pool: 1100, 1700, 1900 and/or 3000
Amount of transfer needed
For what purpose transfer is needed
Approval by Account Manager
Email or form (coming soon)
Rules of Transfer:
E&G Accounts -1: transfer limited to a 1 account
Higher Education Funds (HEF): Transfer to and from
HEF account only
Designated and fee accounts - 2 or a 3 may have
transfer between each other with exceptions
Restricted accounts: 4 accounts-transfers from federal
and state grants are not allowed unless specified in
grant document. Please contact the Grants Specialist.
MONTHLY ACCOUNT
REVIEW
Maintain an account reconciliation worksheet
Review account balances
Post outstanding transactions
Review encumbrances and request
adjustments as needed from accounts
payable or Budget office
Reconcile each month to FAMIS/CANOPY
Annual Budget Timeline
Question: What is the FY Budget Timeline
Initially set according to System deadlines
Question: What happens if we do not abide by the timeline
Mandated by the state - we must submit our budget according
to the deadline.
Question: Who makes the timeline?
Final decision is that of the President
Time Frame(How important is it)
University funding is dependent on meeting the deadlines.
FY 2015 Budget
Planning Time Table
Calendar-Phase II
Phase II of FY 2015 Budget Preparation is now in process. The timeline to complete Phase II is as follows:
Conduct FY 2015 Budget Trainings
June 10-12, 2014
June 20, 2014
All FY 2015 Budget requests turned into Vice Presidents or President
July 3, 2014
Vice Presidents or President submit request to Budget Office to compile and
submit to Strategic Planning and Budget
July 14-16, 2014
Strategic Planning and Budget Board meet to review and finalize
recommendations to the President
July 21, 2014
All Budget requests must be finalized
QUESTIONS
?’S
FY 2015 Budget
THANK YOU ALL
FOR ATTENDING
!
TEXAS A&M UNIVERSITYTEXARKANA