Transcript District Rotary Foundation Grant Management Seminar

TRF Global Grants
District 5470
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Rotary Foundation Grants
• District grants
• Global grants
• Packaged grants
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Successful Grant Projects
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Areas of Focus
Real community needs  Needs assessment
Frequent partner communication
Implementation plan
Sustainable
Proper stewardship of funds
Measureable goals
Proper stewardship of funds
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Proposals
Multi-step process:
• Submit a brief proposal to D-5470 Global
Grants Committee
• Submit short online proposal to TRF. The
proposal should provide an overview of the grant activity's objectives and
demonstrate how the activities fit within an area of focus. This process is
designed to increase the acceptance rate of grant applications.
• If accepted submit more detailed online
application. - changed
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New global grants application
process
The proposal requirement for global and packaged
grants has been eliminated for the full launch of
the new grants model.
The proposal is being replaced with a tutorial called
First Steps to help Rotarians understand the basic
requirements of global and packaged
grants before they apply.
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Applying for Global Grants
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Two-step application process online
Meet goals of area of focus
Be sustainable
Involve Rotary clubs in two districts
Minimum budget of US$30,000
District confirms club is qualified
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Application
Rotarians will submit an online application that
provides the Foundation with more detailed
grant activity and budget information.
(Depending on the award amount or complexity of the project, the
Foundation may request additional details.) Applications requesting a World
Fund award (match) of more than US$100,000 will be reviewed by the
Trustees quarterly. The following dates will be used to determine at which
Trustee meeting applications will be reviewed:
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Global Grant Conditions
Activities must be sustainable and measurable.
Activities should stem from real community
needs.
Global grants must be sponsored by two Rotary
clubs or districts.
Both partners must be actively involved in the
planning and implementing of all global
grants.
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Areas of Focus
Peace and conflict prevention/resolution
Disease prevention and treatment
Water and sanitation
Maternal and child health
Basic education and literacy
Economic and community development
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Needs Assessment
• Base project on the community’s need
• Assess resources of your club and
potential partners
• Talk to the community
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Sustainable Projects
Giving a community the skills and
knowledge to maintain project outcomes for
the long term, after grant funds have been
expended
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Funding
The minimum award amount from the World
Fund for a global grant, regardless of
activity type, is US$15,000, which results
in a minimum total financing of $30,000.
Maximum TRF award is $200,000.00
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Global Grant Financing
• DDF matched 100% with World Fund
• Rotary Club cash contributions matched
50% with World Fund
• Non-Rotarian cash contributions (not sent
to or matched by the Foundation)
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Sample Grant Funding
Contributions
District 5470 Designated Funds (DDF):
Rotary Club “A” Funds:
Rotary Club “B” Funds:
Cooperating Organization Funds:
Rotary Foundation Match
$ 10,000.00 ----- $10,000.00
$ 5,000.00 ------ $ 2,500.00
$ 5,000.00 ----- $ 2,500.00
$ 1,000.00 ---- $
0.00
$ 21,000.00 + $ 15,000.00* =
$ 36,000.00* (Project Funding)
*Satisfies Minimum Match of $15,000.00 and Minimum Project Total of
$30,000.00
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GLOBAL GRANT FUNDING TEMPLATE
TOTAL PROPOSED TRF FUNDING FOR HOST AND INTERNATIONAL SPONSOR CLUBS AND DISTRICTS MUST MEET OR EXCEED $15,000.00 TO BE
FUNDED BY TRF FUNDS
GLOBAL GRANTS FUNDING TEMPLATE
PLEASE USE THIS TEMPLATE AS A TOOL WHEN WORKING TO ESTABLISH FUNDING LEVELS BY ALL PARTNERS
Typical Grant Funding Example
with EQUAL participation by
individual Club and District
OR
Variable Grant Funding Sample
With UNEQUAL participation
By BOTH Districts
Host Club Commitment
TRF Match 50%
Host DDF 100%
TRF Match to Host DDF 100%
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$
$
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Host Club Commitment
TRF Match 50%
Host DDF Variable
TRF Match to Host DDF 100%
Sponsor Club Commitment
TRF Match 50%
Sponsor DDF 100%
TRF Match to Host DDF 100%
Total Grant Funding Amount
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$
$
$
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Sponsor Club Commitment
TRF Match 50%
Sponsor DDF Variable
TRF Match to Host DDF 100%
Total Grant Funding Amount
TRF TOTAL
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50% $
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100% $
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50% $
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100% $
$
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TRF TOTAL $
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needs to exceed $15,000
PLEASE NOTE:
Insert the amount to be contributed by each Club partner and District into the colored cells to find out the total amount of the
proposed grant,
and to find out the amount of TRF funding to see if you have reached the TRF minimum.
TOTAL PROPOSED TRF FUNDING FOR HOST AND INTERNATIONAL SPONSOR CLUBS AND DISTRICTS MUST MEET OR EXCEED $15,000.00 TO BE
FUNDED BY TRF FUNDS
All dollar amounts have been rounded up to the next dollar for use in these examples.
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Financing Guidelines
• Cash contributions must come from or
be raised by Rotarians
• Funds cannot be raised from beneficiaries
in exchange for receiving the grant
• Funds cannot come from other grants
• Contributions should be credited to donor
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Global Grant Reports: Frequency
• Progress reports
• Within 12 months of first payment
• Every 12 months through the life of the grant
• Final report within 2 months of completion
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Global Grant Proposal Form
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Project Planning
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Form a three-person grant committee
Assign roles
Implementation plan
Budget
Contingency plan
Document retention plan
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Creating a Budget
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Realistic
Competitive bidding
Reasonable prices
Disclose conflicts of
interest
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Setting Goals
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Measurable
Sustainable
Qualitative (descriptive)
Quantitative (numeric)
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Setting Goals
• Gather baseline data
• Set goals
• Determine method of measurement
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Applying for and
Implementing a Grant
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Areas of Focus
Peace and conflict prevention/resolution
Disease prevention and treatment
Water and sanitation
Maternal and child health
Basic education and literacy
Economic and community development
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Sustainable Projects
Giving a community the skills and
knowledge to maintain project outcomes for
the long term, after grant funds have been
expended
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Developing Sustainable Projects
Sustainability means different things to different organizations. For The Rotary Foundation, sustainability means
providing long-term solutions to community needs that the benefiting community can maintain after grant funding ends.
Global grant projects must be sustainable and display the following characteristics:
Community
Needs/
Strengths
Have local
sponsors conduct
a thorough
assessment of the
community’s needs
to identify a
need that sponsors
are able to
support and that
meets beneficiaries’
needs and fits
their values and
culture. Involve
multiple community
partners in the
planning process.
Planning
Materials/
Technology
Purchase
equipment and
new technology
from local sources,
when possible.
Ensure spare
parts are readily
available.
Involve community
members when
selecting
technology or
equipment, and
train them to
operate, maintain,
and repair it on
their own.
Funding
Knowledge
Motivation
Monitoring/
Evaluation
Confirm local
funding source
to provide
long-term
operation,
maintenance,
repair, and
project longevity.
Compensate
project participants
appropriately
for their work to
ensure continuity
of services.
Provide training,
education, and
community
outreach to
strengthen
beneficiaries’
capacity to meet
project objectives.
Confirm that
recipients have a
plan to transfer
knowledge to new
beneficiaries.
Collaborate with
local agencies/
organizations to
supply expertise,
as needed.
Provide incentives
for beneficiaries
and project
participants to
continue ongoing
support. Identify
personnel willing
to lead beneficiaries
to sustain project
outcomes.
Prepare the
community to
assume ownership
of the project
once global grant
funds are fully
expended.
Develop clear and
measurable
project objectives,
and identify
methods for
collecting project
data. Establish
baseline data for
evaluation capable
of demonstrating
significant change
for at least three
years.
Implementation
Global Grant Timeline
Reporting
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Handout included in packet
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Global Grant First Steps
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Application
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Implementation
• Communication
• Financial
management plan
• Recordkeeping
• Following original
plan
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Evaluation
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Assists with reporting
Improves future projects
Based on goals
Ongoing process
Identifies successes
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Oversight and Reporting
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Financial Management Plan
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Bank account for funds
Distributing funds
Use checks/bank cards to track funds
Detailed ledger
Include local laws
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Resources
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Document retention worksheet
Financial management plan worksheet
Transferring custody of a bank account
More on Rotary.org
Included in handouts
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Document Retention
• Provide access
• Retain for a minimum of five years
• Make copies
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Global Grant Reports: Frequency
• Progress reports
• Within 12 months of first payment
• Every 12 months through the life of the grant
• Final report within 2 months of completion
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Global Grant Reports: Content
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How partners were involved
Type of activity
Evaluation of project goals
How area of focus goals were met
How funds were spent
Number of beneficiaries and how they
benefited
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Conflict of Interest
• Exists when a Rotarian benefits financially
or personally from a grant
• Benefit can be direct (the Rotarian
benefits) or indirect (an associate of the
Rotarian benefits)
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Global Grants Training
March 16 – Carbondale
March 23 – Salida
April 3 - Durango
April 6 – Colorado Springs
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Packaged Grants
Work with strategic partners
Predesigned projects
World Fund
Aligned with an area of focus
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Strategic Partners
Global scope of work
NGOs, universities, corporations
Expertise in an area of focus
Formal relationship to secure resources
Enhance service opportunities through
packaged grants
District Rotary Foundation Seminar
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Packaged Grants
Rotarians involved with
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Needs assessment
Technical expertise
Service
Promotion
Monitoring and evaluation
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Packaged Grants
For clubs and districts
Predesigned projects
Funded by World Fund and strategic
partner
Educational and humanitarian activities
Rotarians focus on implementation
District Rotary Foundation Seminar
Grant Management
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Oikocredit
• Provides funds to
microfinance institutions
• Economic and community
development
District Rotary Foundation Seminar
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Developing Local Entrepreneurs
• Connect Rotary clubs and
microfinance institutions
• Training activities –
humanitarian projects
• Available in India, Philippines,
Uruguay
District Rotary Foundation Seminar
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Aga Khan University
• 11 campuses in eight
countries
• Curriculum reflects local
community needs
• Maternal and child health
District Rotary Foundation Seminar
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Training Health Educators
Vocational training teams
to train nurse educators
Available in Kenya,
Uganda, Tanzania
Maternal and child health
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Nursing Scholarships
Campuses in Kenya, Uganda,
Tanzania
Maternal and child health
District Rotary Foundation Seminar
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Mercy Ships
• Operates hospital ship
Africa Mercy
• In port in one country
for about one year
• Disease prevention
and treatment
District Rotary Foundation Seminar
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Medical Service and Training
• Support the Africa Mercy
• Upcoming ports: Togo
and Guinea
• Vocational training
teams
• Disease prevention
and treatment
District Rotary Foundation Seminar
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UNESCO-IHE
• Postgraduate water
education institution
• Global student body
• Campus in the
Netherlands
• Water and sanitation
District Rotary Foundation Seminar
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Water Scholarships
• Study in the
Netherlands
• 18 months
• Building long-term
connections in the
student’s home country
District Rotary Foundation Seminar
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