Transcript Slide 1

Informal Council Meeting
Tuesday 16th September 2014
Karen McMillan
Branch Development Update
There are a number of things to share with you....
Update on the new
Financial Model
PACE AWARDS
Strengthened Branch Infrastructure
Next Steps on
Regional investment
Our new financial processes...so far...so good.
Update on the new
Financial Model
Central team now in place
•Michael Fadden, Branch Finance Executive;
•Thu Ha Hills, Sales Ledger Administrator;
•Vivien Ghattas, Purchase Ledger Administrator
New processes are now underway
• All payments and receipts processed as planned
• Branches in receipt of paying in books
• Several ‘how to’ webinars held in support of Treasurers
Financial Reporting by Branch will commence end Q1
•Significant undertaking to create the new reporting template
•Operating now with a new system
•Reports will be made available to Treasurers end Oct
Changes to Financial year End has prompted a change in
Branch Terms of Reference – to be ratified officially
through Council vote in Dec
Branch constitution/Terms of Reference
Synopsis of main changes
1. Modernised the language
2. Branch purpose emphasised
3. Greater focus on business planning and accountability
4. Consideration for regions included
From (existing branch constitution and section numbers)
Name (section 1)
No changes made in this section
Administration (section 2)
2.1/2.2 refer to the administration and management of the branch in
relation to the Charter and Bye-laws
Objects (section 3)
3.1/2 Refer to the objects of the Institute
Finance (section 4)
Section refers to allocations so needs revising:
4.1 removed and replaced
4.2/4.5 new section
4.3/4.4 modified and revised
Membership of the branch (section 5)
Moved to section 7 but no changes to the wording
Branch activities (section 6)
This section covers the Annual Meeting activity – changes made as a result
of year end changes and therefore date realignment
6.1 to section 4 above with revisions
6.2/6.3 a) modified
6.4 changed
To (revised changes)
Name (section 1)
No changes in name but change from a Constitution to Terms of Reference
Administration (section 2)
Change to terms of reference in line with other CIPD document changes
Removed and charitable principles as it adds nothing to existing wording
Changed to Purpose (section 3)
1.
Modernised and changed the focus onto the branches as opposed to the CIPD’s
objects
2.
The branch purpose is clarified and the way in which the branch operates
3.
Added a paragraph to highlight how the branch purpose will be achieved
Changed to Business Planning and Funding (section 4)
1.
Whole section revised to account for new funding model to include central bank
account and additional investment funds when available
2.
Funding dependent upon the submission of business plan and budget
3.
Treasurer still emphasised as being the person to exercise proper control of
finances as laid down in toolkit
Removed and incorporated into section outlining branch officials (section 7)
No change to the wording
Branch activities (section 6)
1.
Removed 6.1 as now incorporated into section 4 Business Planning and Funding
2.
Highlights the need to present to members a report on its activities
3.
Emphasises the need to appoint the branch officers and committee members
4.
Changed the section on auditors because there is no longer a requirement for the
committee to appoint auditors, but that our internal auditors may from time to
time visit a branch to ensure transparency and probity.
The next round of PACE Awards is underway....
PACE AWARDS
Nominations Closing Date
9am on Fri 10 October 2014
Awards will be celebrated at Formal
Council Dinner Monday 8 December
ACE drinks followed by dinner at the
Armenian
CIPD Certificate of Volunteering
reliable and extended service at branch,
local level, a crucial part of the local team,
a bedrock of volunteer activities
(not limited or capped and not judged)
Showcase PACE Volunteer Awards
networks or individuals, delivered something
exceptional in recent past
(selectively judged)
Branch Chairs and Local Leaders Awards
Awarded to recognise local and regional leadership,
and to showcase our best branch chairmanship
(selectively judged)
Next steps on Regional investment....
Next Steps on
Regional investment
Our collective delivery in Scotland has confirmed
that combining our efforts creates extra value
Strengthened
Volunteer effort
Membership
growth &
engagement
Balanced
Scorecard
Growth in
Commercial
Revenues
Improved
Brand Equity
Appointing a ‘Head of London’ is our next priority
We remain committed to our agendas across the UK
and working with you to determine the future
Northern Ireland
Sustainable administrative
support solution
Scotland
Hypothesis playing out, wins emerging,
with opportunities abundant
Ireland
Very established office presence
and team, strengthened with
appointment of Paul Marshall
Wales
New boundaries and
3rd Welsh branch effective 1st July.
Pan-Wales meeting delivers a headline Plan
Growing appetite from Govt to meet
Channel Islands
Jersey & Guernsey now a
stand-alone branch from July 2014
Engagement with NAP team
Early positive discussion on ambitions
and possibilities going forward but a long
way to go
Engagement with MAP team
Branch Chairs meeting in early Oct for
1st phase of exploration
Pan London agenda and business
Plan now confirmed
‘Head of London’ role authorised
Events Manager already in situ
Enabling volunteers and branches......
Update on the new
Financial Model
PACE AWARDS
Next Steps on
Regional investment
Strengthened Branch Infrastructure
Strengthening the branch infrastructure will focus
on 3 key areas, prioritised over the next 6 months....
Websites
Event Management
System
Bulk Email System
Strengthened Branch Infrastructure 1.
Branch Websites
Move to Tridian platform
• Modern, fresh and integrated look
•Streamline the branch pages
•Easier to navigate
•Greater design flexibility
•Support from HQ
•On brand
Strengthened Branch Infrastructure 2.
Event Management System
3rd party supplier solution under consideration
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System is updated/modernised continuously
Modern/seamless customer experience
Event templates possible
Intuitive, multi-functional admin environment
Mobile & tablet ready
Integrated checkout
Inbuilt communication, marketing and survey tools
Versatile event reporting tools
24hr telephone support
Strengthened Branch Infrastructure 3.
Bulk Email
Currently use Smartmarketer
• Product withdrawal
• Restricted templates
• Segmentation currently not possible
Move to Adestra
• New templates – fresh modern professional look
•Option to send either event mailing or
e-newsletter weekly
•Segmentation of member data possible using filters
New Branch systems will be in place by early 2015
Timeframes
Websites & Event Management System
April 2014: Spec / wish list drawn up and presented to IT
June 2014: Spec complied and tender process started
August 2014: Presentations and proposals received and considered
September 2014: System solution decision
October – December 2014: System development and staging
January 2015: NEW branch website and event management system goes live
Bulk Email System
October 2014: All email communications will be moved over to Adestra
Branch training underway
Thank you and safe journey home!