Transcript What – we made it to World Finals???

Welcome to the OM World Finals Coach Meeting!!
Please be sure to mute your computer microphone
and/or phone line unless you have a question. If
you are watching the presentation and calling in, be
sure to keep your computer microphone muted or
there will be a nasty squeal/feedback.
Feel free to download the files – the PowerPoint,
Excel spreadsheet for pin orders, sample fund
raising letter, packing list, state champion t-shirt
form, and the pin ordering form.
Please type any questions you have in the text box.
What – we made
it to World
Finals???
World Finals Coach Meeting
California Odyssey of the Mind
2015
Registration
• Be sure to get your team
registered – payment is not
due when you register, but
you need to secure your
team’s spot.
• Must register before April
15.
• Go to the “member area”
on the odyssey of the mind
website to register
• Save $100 by registering
and paying by deadline
• If the World Finals
registration does not
appear, then email Lynn
([email protected]
om)
Get Travel Arrangements
Confirmed soon!
• Flights disappear quickly
• There are shuttle buses from Detroit airport to
the campus ($50 round trip)
• Fly into other airports and drive
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Grand Rapids, MI (65 miles)
Chicago (3.5 hours)
Flint (52 miles)
Detroit (86 miles)
Lansing (8 miles)
• Rental car? (pros/cons)
o Pros: available transportation to get
needed supplies
o Cons: cost, parking
o District travel permission for team
members to ride in rental car while on a
trip?
Dorms or not?
• Life in the dorms
o Not much sleep
o Cafeteria food
• Different meal plans
depending on when
you arrive
o Communal bathrooms
o Hot/cold
o Interactions with other teams
• Hotel
o Less interaction with other teams
o No opportunity for buddy team
o Have to pay $2500 registration fee (not if in dorms)
Creative Opportunities Unlimited
(COU) Housing grant
• (COU) grants are designed to assist teams in experiencing the
Odyssey of the Mind World Finals. A COU grant is intended to
supplement efforts of teams to raise sufficient funds to attend World
Finals. Funds are extremely limited, and only a small portion of
applicants are awarded grants each year.
• COU grants provide World Finals room and board packages
purchased through Creative Competitions, Inc. Only teams electing
to stay in official campus housing are eligible. Successful teams will
be awarded a variable number of packages, depending on need.
• Teams wishing to apply for a COU housing grant must submit their
application within two weeks of the qualifying tournament.
• http://www.creativeopportunities.org/index.php/2012-0601-14-34-20/housing-grants
Buddy Team
• You can only have a
buddy team if you stay in
the dorms
• Be aware that your team
will be placed in a dorm
close to your buddy team
(usually in the
“international” dorm), so
you will not be near teams
from California
• Gift exchange
• Time together during the
tournament
• Communicating with an
international coach
• Coordinator: Paula Mittner:
[email protected]
Fill out online form at
www.odysseyofthemind.com/buddyteams,
by April 19, 2015.
Fundraising
• Business sponsors – put logo on the back of your WF
t-shirt
o Have sample letter requesting sponsorship – just email
Lynn
• Get creative & work FAST (not cheap to go to WF!)
• Google “creative fundraising”
• Be sure to follow all district policies for fundraising!!
Tooting your Own Horn
o Publicity!!!
• Newspaper
• Local TV news
• School websites
• Social Media
• Always mention looking for sponsorships and
give an email for contact – we have gotten
some great sponsorships this way!
Packing/Shipping
• Packing
o Provide a packing list for team members – Lynn has one if you would like
it (just email her)
o Check the weather and adjust list as needed
• Shipping
o Check with local shipping companies to see if they can donate shipping
as a sponsorship
o Get together with other teams in your region to try and combine shipping
o Ship with plenty of time to allow for delays
o Follow the directions for labels in your coach packet to the letter so your
props arrive at the correct location on campus
o OVERPACK – protect everything – wrap in bubble wrap, saran wrap –
most of these large boxes will go freight, which means they will get
hot/cold/bumped around
o Be sure to pack TOOLS, REPAIR ITEMS, SPARE PARTS, TAPE, GLUE GUNS, and
GLUE STICKS in your boxes – anything you will need to make repairs and
be prepared to ship one/two boxes back to CA with your repair items
and weird things kids want to keep. 8-)
o Don’t pack what you need to open your boxes – put that in a checked
bag.
o Check your props delivery: http://usd.msu.edu/common/tracking.html
Forms
o The usual OM forms for competition
• style
• outside assistance
• team required list
• cost
o WF specific forms: media release, medical form, team
contract
• These forms are found in your WF packet
• Make copies for each team member
• Scan/email to yourself as a backup
• You must have these forms when you arrive at
campus to register.
• Go right to the registration location, check your
team in, then they will direct you to your dorm
where you can pick up your room keys.
Making the most of WF
Making repairs on the
vehicle at World Finals.
o Set aside time to prepare for
spont and play rehearsal
o Set aside time for repairs to
props/scenery
o See lots of performances
o Other campus activities (see
packet for what will be offered
on campus)
o Creativity festival
Pin Trading
Pin Trading at World Finals
• BIG – be sure to order plenty of
pins by the April 6th on
www.calomer.org using Paypal
or credit.
• Can mail in an order if paying
by check. The order form is
online. Payment by check due
May 9th.
• Spreadsheet for organizing pin
orders is available on
calomer.org under the “world”
tab, world finals pin item
• Mark Lopes will be available to
purchase more pins during WF
(559-903-9103)
• Be a savvy trader
• Keep them safe – in a
backpack with a name/phone
number/TSA lock on zippers
Making the most of WF
o Opening/Closing ceremonies
• Will need one team representative to march in for
opening ceremonies.
o Float/banner competition (let me know if you’re interested)
o Creativity Festival – we will have a California booth, need
volunteers working the booth on Thursday afternoon, Friday
all day, Saturday morning.
• Will be taking signups through Signupgenius.com
o International Festival –
Saturday afternoon, get
there early! Countries have
items for purchase.
o After awards parties –
have extra t-shirts and hats to trade!
General Tips
o Pre-order souvenirs (some things sell out – esp. pin
towels) and you get a discount!
• https://www.odysseyofthemind.com/wf2015/preord
er.php
o Have clear expectations for coaches/chaperones –
signed behavior contract
• Have processes in place for misbehavior or
misconduct that everyone has agreed to
o Keep practicing/refining your performance – even
after props/scenery/costumes are shipped
o Keep track of dorm room keys – VERY expensive to
replace! Have lanyards for team members – for young
teams, have the coach keep keys.
Volunteers needed
o One team member from each team has the honor of
marching in and representing California at opening
ceremonies. You must email Lynn no later than May 15th
with the name of your chosen team member.
• You must also provide a contact phone number and
coach/parent name for the student.
• Lynn will email all coaches the day before to provide a
meeting place for the California team members
marching in. We will meet at 6:45 pm.
o We will need volunteers to work our booth at the Creativity
Festival. Please sign up at:
www.SignUpGenius.com/go/20F0B4BABAC22ABFB6creativity
o Float and Banner Parade – CA won last year!! Let me know if
you are interested.
Winner’s Packet Items
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Welcome letter
Registration – save $100 (form – do this online)
Meals and Lodging form (do this online)
COU donation
Parent memo
Team Contract – MUST bring this to registration
Media release – MUST bring this to registration
Souvenir pre-order form (strongly encouraged)
Buddy team information (apply online)
Graduation registration form (for seniors who will miss their graduation
ceremony)
Coach/officials problem/registration form
Team photo form
Float and Banner Parade
NASA Activities and E-Theatre/Creativity Festival
Odyssey Angels
Pin trading rules
Winner’s Packet Items
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Fundraising Ideas
Suggested press release
Public relations
Lansing information
Coach packet:
• On site registration
• Driving directions
• Housing
• Dining
• Telephones/contact
• Parking
• Transportation/shuttles
• Health Services
• Campus security
• Things to do at MSU/Lansing
• Recreation facilities
• Checklist
• Prop storage/Shipping/Prop label (must use!!!)
Contact Info.
o www.calomer.org
o www.odysseyofthemind.com/wf2015
o Lynn Larsen: 951-205-9368 (no calls/texts from 9
pm-9 am)
o [email protected]
o Lynn will be returning to California Saturday
morning to attend her twins’ baccalaureate
graduation ceremony. Please contact Mark
Lopes (559-903-9103) if you have any issues on
Saturday or Sunday morning.