Transcript Document

Preparing for
Passports and visas
Emergency contacts
Spending money
Tour Director
Your resources
Tools to travel with
A world of support
Our itinerary
March 14, 2015
*Excursion on day 3 subject to change based on band activities
Passports and visas
All travelers are responsible for securing necessary documentation
 Valid passports are required
for all travelers.
 Name and gender listed
on your EF account must exactly
match passport information.
 Passports must be valid for
6 months after tour.
 Non-U.S. citizens may require
special visas or other travel
 Carry a copy of your passport
with you and also leave a copy
at home.
Emergency contacts
 EF will use the emergency contact list if they need to communicate
any information while we’re on tour.
 Emergency contacts cannot be traveling with this group and must
be available for the duration of the tour.
 Confirm your emergency contacts at least 30 days prior to departure.
 Make sure your information is correct and up to date.
All changes can be made on your personalized website.
 If you are contacted with an emergency, call the next person
on your list to relay the information.
Spending money
 ATMs are the best way to get money.
Exchange rate today is 1 euro =
$1.15. If you choose to exchange in
the USA be prepared to pay higher
exchange rate fees.
 Don’t bring traveler’s checks, they can
be difficult to cash.
 Notify your bank or credit card
company that you’ll be abroad.
 Bring the equivalent of $50 in the
currency of your arrival destination.
 We are responsible for our lunches
 Pack light: we will be responsible
for loading our own luggage on
and off the bus and into hotels.
 Pack a change of clothes
in your carry-on in case
your luggage is lost.
 You are responsible for any
luggage handling fees charged
by the airlines. See the fees at:
 A full packing list can be found
in the Travelers’ Handbook or
 Carry any valuables or
 You are responsible for lunches
medications in your EF
(box lunch provided on parade day) backpack or carry-on.
Seat assignments
In-flight meal requests
Our seats will be assigned
at check-in.
Contact the airlines at least
72 hours prior to departure.
Your ticket
Baggage allowance
Frequent flier miles cannot
be redeemed, and tickets
are not eligible for upgrade.
Confirm baggage allowance
with each airline before
departure. You’re responsible
for any associated fees.
 We’ll meet our Tour Director once
we have cleared customs and
claimed our baggage.
 We will start the tour right away
and won’t check in to our hotel until
the end of the day.
 Staying awake throughout the
arrival day is the best way to beat
jet lag. Taking a nap might make
you feel worse.
Tour Director
Our dedicated Tour Director will be
with us the whole time to handle
logistics and provide suggestions
for activities.
All Tour Directors are trained to
handle challenging situations and
emergencies that might arise.
Tour Directors have 24-hour
access to local EF offices, as well
as our worldwide and North
American headquarters.
 Generally, hotel rooms are smaller than in the U.S.
 Many hotels may not have air conditioning or elevators,
and late check-ins may be necessary.
 Wi-Fi will not always be available in hotels.
 Hotel information:
 Aspect Hotel Park West
Park West Business Campus
Nangor Road
Dublin 12
Ireland Phone # +353 (0) 164 291 00
 Students are roomed 3-4 per room in a combination of twin and shared
double beds.
 Adults will share twin rooms with other adults.
 Family rooms available as well
 Breakfast typically includes cereal,
bread, juice, coffee and tea.
 Lunch is on our own.
 Dinners will be a mix of local cuisine
and familiar dishes and will be a preset
meal for our entire group, rather than
ordering from a menu.
 Group may be split during meals based
on how many people the Restaurant
can accommodate
 This ensures everyone will be eating at
the same time, but it may just be at
different places
 Food portions are smaller than they are
in the U.S.
 Table water is included, other
beverages are an additional cost.
 Inform us of any allergies.
Safety & Adult Expectations
This is a student tour and school board approved.
• School rules apply for students and adults.
• Adults this is not a vacation
• No alcoholic drinking is allowed
• Everything is designed for students including meals, hotel,
sightseeing, itinerary pace, etc
• Anyone (students and adults) not following all rules and
expectations will be sent home at your own personal expense
Your resources
Traveler’s Handbook:
You should have received this 30 days
after enrollment.
Safety Handbook:
Look for it in the mail about 50 days
prior to departure.
Tools to travel with
Pocket Guide For Expert Travel:
A collection of tips and tricks that will
come in handy on tour.
EF Backpack: Great for your carry-on
bag or for use during the day. Do you
have a gold key???
Emergency Calling Card:
How to reach the local equivalent
of 911 while abroad.
A world of support
EF Emergency Support Numbers
From the U.S.: 800-637-8222
While abroad: 001-617-619-2913