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PowerPoint Tutorial 4 Integrating PowerPoint with Other Programs and Collaborating with Workgroups COMPREHENSIVE Objectives • • • • • • XP Apply a design theme from another presentation Import, modify, and export a Word outline Import graphics into a presentation Copy an object from another presentation Embed and modify a table from Word Link and modify an Excel chart New Perspectives on Microsoft Office PowerPoint 2007 2 Objectives XP • • • • Create and edit hyperlinks Insert text into shapes Add action buttons to a presentation View a slide show with embedded or linked objects • Print a presentation as an outline New Perspectives on Microsoft Office PowerPoint 2007 3 Objectives XP • • • • Customize handouts Publish a presentation as a Web page Learn about Windows Meeting Space Identify features not supported by previous versions • Use the Document Inspector New Perspectives on Microsoft Office PowerPoint 2007 4 Applying a Design Theme from Another Presentation XP • Click the Design tab on the Ribbon, then click the More button in the Themes group • Click Browse for Themes, then navigate to the proper folder • Click the theme you wish to apply, then click the Apply button New Perspectives on Microsoft Office PowerPoint 2007 5 Applying a Design Theme from Another Presentation New Perspectives on Microsoft Office PowerPoint 2007 XP 6 Using Integration Techniques: Importing, Embedding, and Linking New Perspectives on Microsoft Office PowerPoint 2007 XP 7 Importing and Exporting a Word Outline XP • Click the Home tab on the Ribbon, then, in the Slides group, click the New Slide button arrow • On the menu below the New Slide gallery, click Slides from Outline • Navigate to the outline file and click the Insert button New Perspectives on Microsoft Office PowerPoint 2007 8 Importing and Exporting a Word Outline New Perspectives on Microsoft Office PowerPoint 2007 XP 9 Importing and Exporting a Word Outline XP • Click the Office Button, then click Save As; Save As dialog box opens • Click the Save as type arrow, then click Outline/RTF New Perspectives on Microsoft Office PowerPoint 2007 10 Importing Graphics XP • Choose a slide layout with a content placeholder • In the placeholder, click the Insert Picture from File button, navigate to the picture, then doubleclick the filename New Perspectives on Microsoft Office PowerPoint 2007 11 Copying an Object from Another Presentation New Perspectives on Microsoft Office PowerPoint 2007 XP 12 Embedding and Modifying a Word Table XP • Click the Insert tab on the Ribbon • In the Text group, click the Object button • Click the Create from file option button, then click the Browse button • Navigate to the folder containing your file, then click the OK button • Make sure the Link check box is not selected, then click the OK button New Perspectives on Microsoft Office PowerPoint 2007 13 Embedding and Modifying a Word Table New Perspectives on Microsoft Office PowerPoint 2007 XP 14 Linking and Modifying an Excel Chart XP • When you copy and paste a chart from Excel into PowerPoint, the chart is automatically linked in PowerPoint to Excel New Perspectives on Microsoft Office PowerPoint 2007 15 Creating and Editing Hyperlinks XP • The target of a link can be a location within the same document (presentation), a different document, or a page on the World Wide Web • Select the text you wish to make a hyperlink • Click the Insert tab on the Ribbon, then click the Hyperlink button New Perspectives on Microsoft Office PowerPoint 2007 16 Creating and Editing Hyperlinks New Perspectives on Microsoft Office PowerPoint 2007 XP 17 Inserting a Shape with Text XP • Click the Insert tab on the Ribbon, then click the Shapes button • Select the shape you want • Type the text you want to add to the shape New Perspectives on Microsoft Office PowerPoint 2007 18 Adding Action Buttons XP • Click the Insert tab, then, in the Illustrations group, click the Shapes button • Click an action button in the Action Buttons section at the bottom of the menu • Click the pointer where you want the action button to appear on the slide New Perspectives on Microsoft Office PowerPoint 2007 19 Adding Action Buttons XP • In the Action Settings dialog box, click the Hyperlink to option button, click the Hyperlink to list arrow, then click Other PowerPoint Presentation to open the Hyperlink to Other PowerPoint Presentation dialog box • Select the presentation to which you want to jump, then click the OK button • Click the OK button in the Action Settings dialog box • Resize and reposition the action button icon as desired New Perspectives on Microsoft Office PowerPoint 2007 20 Adding Action Buttons New Perspectives on Microsoft Office PowerPoint 2007 XP 21 Printing Your Presentation in Various Formats XP • Printing in grayscale • Printing the presentation as an outline • Handouts New Perspectives on Microsoft Office PowerPoint 2007 22 Publishing Presentations on the World Wide Web XP • Click the Office Button, then click Save As • Click the Save as type arrow, then click Single File Web Page New Perspectives on Microsoft Office PowerPoint 2007 23 Publishing Presentations on the World Wide Web New Perspectives on Microsoft Office PowerPoint 2007 XP 24 Sharing and Collaborating with Others XP • An online meeting is a method of sharing and exchanging information with people at different locations in real time (the actual time during which an event takes place), as if all the participants were together in the same room • To hold an online meeting, you can use Windows Meeting Space, a program that manages file sharing and online meetings New Perspectives on Microsoft Office PowerPoint 2007 25 Using the Information Rights Manager XP • Open the presentation you want to share • Click the Office Button, point to “Prepare”, point to “Restrict Permissions” (if this doesn’t appear on your computer, you can’t use the IRM), then click “Do Not Distribute”; the Permissions dialog box opens • Select the “Restrict permission to this document” check box, then select the desired access level that you want for each user to whom you plan to send the presentation. Permission levels are: – Read (users can only read the presentation but not edit, print, or copy it), – Change (users can read, modify, and save the new version of the presentation), or – Full Control (users have full rights to do anything the author can do) New Perspectives on Microsoft Office PowerPoint 2007 26