Transcript Document

Team Collaboration Tools
(“groupware”)
Some trends in virtual and
electronic meetings
• Several large corporations (e.g., Cisco, Apple) have
reduced conference sponsorship and attendance.
• Instead of spending $1 million for training, one company will hold its July training
virtually.
• And event and meeting department for a billion dollar company last year reduced
staff from five to one.
• Virtual attendees (“avatars”) can enter a virtual conference center, attend virtual
meetings, download papers, hold group discussions, browse virtual exhibits, get
prizes, and even go to a lounge.
• Companies can save 50-80% of costs of renting space, hotel, transportation, and
packing and shipping displays.
• A physical event could generate a lead at a cost of $200-$1000, while virtual
contact might cost only $20.
• Even at F2F meetings, attendees may be given PDAs to download papers, network
with others of similar interests, or send messages to a large screen.
Arslander, B. (2009). Virtual meetings will erase face to face. Business week. http://www.businessweek.com/
debateroom/archives/2009/01/virtual_meetings_will_erase_face_to_face.html
Over 450 respondents participated in the survey conducted by All Collaboration in
January and February 2010. Respondents came from all levels within organizations, all
functional areas, a wide range of organization sizes, a wide range of industries with some
concentration in consulting, and different regions although mostly North Americans.
http://allcollaboration.com/home/2010/3/4/keep-it-simple-on-the-collaboration-tools.html
Which Collaboration tools are Least Effective?
http://allcollaboration.com/home/2010/3/4/keep-it-simple-on-the-collaboration-tools.html
Virtual worlds
• Tour of Virtual Worlds
• nTeams: Engage, inspire, innovate
• Virtual worlds for virtual work
• Business worlds
Google Docs
• Upload Word documents or other
documents from your computer to the
Google Docs workspace
• Access the docs from your computer or
smartphone anywhere
• Several team members can work on the
document simultaneously (son long as
you don’t get in each other’s way)
• Safely store your work
• Control who has access to it
• Access it through your CSS Gmail
account from any computer on/off
campus
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Google docs overview
Google Docs info and videos
Docs Help
Docs tutorial
Tutor
• Google Sites is a structured Internet application tool that can be used for
wiki and web creation.
• Free registration enables you to create and store up to 100mb of
material.
• Pages are slightly limited by themes, colors, and fonts available.
• Please browse the links below for more information:
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Google Sites overview
Tutorial for Sites
YouTube videos for Sites
Examples of Google Sites
• Skype is a free service for online voice and video
collaboration that can be conducted over
computer, mobile device or tablet.
• Up to five members can be logged on for a team
meeting
• It does not enable file transfer, but can be activated
while other applications are also running
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Skype website for download and information
Using Skype
YouTube overview
Support
Step by step guide
Google+ Hangouts
• Hangouts is a video chat in Google+ that
supports interaction for up to 10 people
• Focus is on face-to-face interaction, is free,
and does not require additional fees for
more than one-to-one interaction
• It can be used on desktop, laptop, and some mobile devices.
• It can be used to share documents, YouTube videos, scratchpads, and
images
• It requires a webcam and you will need to download the latest plugin
• YouTube tutorial (4:30”). Notice that more detailed videos are available on
the YoutubePage.
• Graphic tutorial
• Blackboard will be our primary online site for the course, and
require CSS Cor login.
• Syllabus, weekly assignments, resources, announcements, email, and team resources will all be located there
• Team resources include journals, blogs, chatrooms, and wikis.
• BB help can be found online or by contacting the help desk at
x5911 ext1
• CSS BB Tutorial
• BB student help
Evernote
• Evernote is an online service for archiving and sharing notes ,
webpages, photos videos, and links.
• You can get a free download at evernote.com
• Although it is individually “owned” by you, you can share your notebooks with
your team.
• You can have a small link resident on your computer for instant linking of
material.
• Best of all– you can just keep making notes and everything is searchable by
keyword or term
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Evernote Windows user guide
Complete guide for Evernote
Evernote Essentials (95p pdf)
Beginner's guide and tips
emailing to Evernote
Keyboard shortcuts
Dropbox
• Dropbox is an online service for storing documents, such as journal articles,
photos, videos, online papers, etc., and share them with others.
• You must register but the service is free up to storage of 2 GB of space.
• Although you cannot work on the documents (you will have to download
them), you can store them and access them from any computer remotely
• Dropbox guide magic box
• Ultimate Dropbox Toolkit
• Dropbox Shared Folders
• Google Groups is a free Google service that enables groups of people to
carry on an online discussion.
• Discussion posts can remain on the website or members can be notified by
e-mail of new posts
• Membership can be restricted or expanded, and access to other discussion
groups on the internet is possible
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Setup & overview
GG Help
Reference Guide
Getting started
Team Presentation Task:
Report on Virtual Team Tools
• Each team will select a collaborative tool for detailed review
• The tool should be conveniently available at no cost
• Select a tool that will help you with your group project (e.g., communication,
document sharing, project management, etc.)
• Use the tool among your team members and evaluate its utility
• Make a powerpoint presentation to the class on your findings