Transcript GBCD Officer’s Information

GBCD Officer’s Information
October 31, 2008
Camp Kaleo
Constitution
 Name
– Georgia Baptist Conference
of the Deaf
 Goal
– Encourage church services,
teaching, training and
Christian Fellowship among
the deaf workers and the
deaf throughout the Georgia
Baptist Convention
– Bring together
– Unite
– Counsel
– Accept the Holy Bible
– Elect own officers
– Choose own
committees
– Plan its own meetings
 Membership
– Deaf & Workers with
the Deaf
– Churches give to
Cooperative Program
Constitution
 Membership (con.)
– Elected Messengers =
active members
(discussing & voting)
– All Others = Visitors
 Elected Messenger -
Voted on in business
meeting of church to
represent their church
 Affiliation - Cooperate
with all agencies of
Southern Baptist
Convention, of which
it is a part.
 Administration Officers -Deaf or
Hearing (Trustees, one
each every year)
 President - Deaf every
other year
Constitution
 Officers
– President
– Vice President
– Secretary
– Treasurer
– Historian
– Interpreter Coordinator
– Workshop Coordinator
– Jr. GBCD Coordinator
– Children’s Program
Coordinator
– Worship Coordinator
– Webmaster
– Four Trustees
Constitution
 Committees
– Credentials
– Nominating
– Steering
– Carter E. Bearden Missions Committee
– President can appoint other committees
Constitution
 Meetings – Yearly
– Norman Park
– Toccoa (alternate
years)
 Changes – Vote by GBCD 2 years
ahead
– Between meetings, officers
can make changes
 Amendments
– 2/3 vote of members
present
– Written to Steering
Committee at beginning of
conference
By-Laws
 Officers
– SBC church members
– Attended GBCD 2 or
more years (can be
elected during 2nd year
attending)
– Elected at end of
meeting
 Nominations
– Nominating Committee
– From the floor
– Except PRESIDENT
 Each elected Annually
By-Laws
 President
 1 year
 Vice-President
 1 year
 Secretary, Treasurer,
 5 years (up to)
Webmaster
 Others
 2 years (up to)
 All help with Planning
and Registration
By-Laws
 President
 Direct regular and called business meetings
 Member of all committees because is
president
 Responsible for the program of the
conference
 Other Officers help in the planning and
meeting
By-Laws
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Vice-President
Direct the conference in absence of President
Chairman of the Nominating Committee
Serve on all committees
Work closely with President
Use this year to learn and prepare for next year
Becomes President next year
Collects Volunteer applications for Child
Protection Policy
By-Laws
 Secretary  Keep permanent record
 Minutes mailed to all churches 2 months after
the meeting, by Language Missions office
 Minutes available beginning of meeting and in
print during meeting
 Registration, daily list of registrants
 Balance registrants with treasurer’s money
 Contacts meeting place for arrangements
 Prepare Roll Call for Sat meeting
By-Laws
 Treasurer
 All receipts and expenditures of funds
 Careful record
 Books audited by Trustees at conference
 Written report given at the meeting
 Receive registration forms and fees
 Pay all possible bills at meeting and
conference bill after meeting
 Change for registration
 Count daily receipts
 Assist with registration
 Checks with 2 signatures - Pres., VP, Treasurer
By-Laws
 Historian
 Collect and keep in annual order all papers
 Brief summary each year
 Decide how to display items
 Plans for taking photo of all at conference
as a group and officers
By-Laws
 Interpreter-Coordinator
 Everything presented in Sign and Voice, if
Deaf and Hearing present
 Lighting and Sound for interpreters
 Learn from officers before the meeting, when
are interpreters needed
 Liaison with Interpreter Training Program
Advisory Committee. Report to officers’
meetings
 Send volunteer interpreter sheet
 Plan a Fellowship for interpreters, if wanted
By-Laws
 Workshop Coordinator
 Plan workshops for adults attending GBCD
– Discipling
– Interpreter Training
– Leadership Training
 Conduct an evaluation of all workshop
By-Laws
 Webmaster
 Collecting information and updating the
GBCD Website
 Maintain and update all e-mail groups,
accounts and mailing lists.
 Post draft documents for the GBCD
conference
By-Laws
 Jr. GBCD Coordinator
 Workshops and fellowships for all youth 13 years and
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above.
Plan Pizza Party if desired.
Coordinator and volunteers fill out Volunteer application
form for Child Protection Policy
Children’s Program Coordinator
Plan activities for children of GBCD participants during
workshops, business meeting and worship services
Arrange nursery workers as needed, if possible
Coordinator and volunteers fill out Volunteer application
form for Child Protection Policy
By-Laws
 Worship Coordinator
 Plan and Conduct all parts of worship
services
 Printing worship programs
 Music
 Sound System
 Scripture reading and prayer
 Schedule worship services
By-Laws
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Trustees
Attend all meetings of officers
Audit treasurer’s books Friday night
Assist with registration
Assist treasurer in counting receipts and
reconciling accounts nightly and at close of
conference
 Checking registrants at meals
 Receive applications for vendors and
arrangements
By-Laws
 Credentials Committee
– Examine application of
people desiring
membership
– Provide members a
card
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name
address
church affiliation
church office held
church leader’s
signature
 Nominating
Committee
– Nominate 1 person for
each office
– Contact persons before
the conference
– People must attend the
conference and be
willing to serve
By-Laws
 Steering Committee
– Receive in writing all
new business before
the business meeting
– See that items are
clearly stated
 Business can be voted
on when 1/2 of
registered messengers
are present
 Carter Bearden Missions
Committee
– Chairman and at least 3
voting members, including
Missions Coordinator
– Responsible for distribution
of mission funds
– Meet at least 2 times a year
– Gives a written report to the
final GBCD officers’
planning meeting and
annual GBCD business
meeting
– Decisions by majority vote
– Members can serve up to 5
years
By Laws
 Order of Business
– Opening and Prayer
– Voting on Minutes
– Treasurer’s Report
– Committee Reports
– Old Business
– New Business
– Voting for Officers
– Closing Prayer
By-Laws
 Vacancies
– President may appoint until next regular meeting
– If President and Vice President are absent, next officer in
constitution will lead meetings (Secretary, Treasurer,
Historian, Interpreter Coordinator, Deaf Ministry
Coordinator, etc.)
 Disagreements
– President refers to Trustees
 Amendments
– 2/3 vote by messengers
– in writing before the meeting