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Learning More about Sands Expo Center and Freeman at HIMSS12 October 6, 2011 DISCLAIMER: The views and opinions expressed in this presentation are those of the author and do not necessarily represent official policy or position of HIMSS. Quick Overview of Exhibition Areas Booth Numbers: Halls A-D Booth numbers 100-6999 Venetian Ballroom Booth numbers 7000-9999 Hall G Booth numbers 11000-15999 Items located in Hall G: All Food and Beverage locations HIMSS Main Booths Venetian Ballroom is carpeted, but HIMSS recommends all booths in this ballroom (Booths 7000-9999) to place carpet in their booth (defines space better and completes look of booth) Sands Expo & Convention Center • Money Saving Tips • Helpful Hints • Exclusives • Services Available MONEY SAVING TIPS • • SAVE MONEY You can save money by placing your orders by 5PM PST twenty-one (21) calendar days prior to the show opening date (January 31, 2012). Full payment must be included to receive advance rates. Orders received after the cut-off will be invoiced at the show site rate where applicable. • Orders may be mailed to: Sands Expo & Convention Center Order Processing Department 201 Sands Avenue Las Vegas, NV 89169 • Orders may be faxed to: 702-733-5568 • Please indicate total number of pages faxed to ensure complete order was received. MONEY SAVING TIPS • • SEND ACCURATE/DETAILED INFORMATION When sending in orders to the Sands Expo & Convention Center that require electrical, telecom, internet, compressed air, water service or drain requirements please make sure to include a diagram with the drop locations along with a detailed order. If you are placing orders for hanging applications, we will need more detailed prints for this service. Please refer to the service location plan in the service brochure to assist you. • When the SECC has a clearly marked plans and detailed orders then services can be delivered right away, without this information they can be delayed or delivered inaccurately causing you time and money. • It is very important that we receive accurate and detailed information. Where indicated, please complete installation date requirements, labor dates, and all other pertinent information. If your booth number changes prior to event move-in, please notify SECC in writing with your company name, prior booth number, and new booth number. MONEY SAVING TIPS • Hard wall booths which trap electrical services and equipment must have 24-hour accessibility for service. All exhibitors must supply access to the building electrical panels which reside behind all 10’X10’ booth lines. This means if a hard wall booth blocks access to the electrical panels residing behind them they must supply a 6’ high by 3’ wide opening for electrical service staff. Labor is required for: • All under-carpet distribution of electrical wiring. • All overhead distribution of electrical wiring, including coaxial cable, fiber optics, CAT5, etc., and the distribution of same from product to booth and from booth-tobooth. • Installation of electrical lighting packages anywhere but the front of the booth. If lighting packages are setup at the front of the booth, labor is included. If lighting needs to go in the back or along the sides, additional labor must be ordered. • Straight time rates apply to labor calls between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. Overtime rates apply to labor calls before 8:00 a.m. and after 5:00 p.m. Monday through Friday, Saturdays, Sundays, and Holidays. A minimum charge of 1.5 hours is applicable to all labor requests. • Fax all order forms to our Order Processing Department at 702-733-5568 Additional Information about Sands Expo & Convention Center Power and Internet locations: • Halls A-D (Booths 100 – 6900) all electrical and Internet services will come from ceiling • Venetian Ballroom (Booth 7000-9999) all electrical and Internet services will come from the ceiling • Hall G (Booths 11000- 15999) all electrical and Internet services will come from closest column to your booth HELPFUL TIPS Let SES help you place your technical orders. By discussing your booth requirements with our experts We can help you order the proper wattage and placement of your services. We can also pre-schedule with you installation dates and labor times. This will save you time, money, and needless trips to the services desk. CALL US We are here to help! 702-733-5070 or email us at [email protected] SES Exclusives Food & Beverage-SES offers custom catering to suit any needs you may have. It is not permissible to bring in any food or beverages into the facility Cleaning- SES services include vacuuming, porter services, shampoo and damp mop. No other contractor, independent contractor, non-SES Custodial staff, or cleaning service will be allowed to perform custodial services on the show floor, except for initial wipe down. Telecommunications Internet- SES offers hard line Ethernet drops. Please note wireless service is not available on the exhibit floor.. Exhibitors may bring in wireless routers and access points for their booth but SES will not be able to support those devices. Electrical-Ordered power stays on during move-in, once the show floor is open power will be shut off one hour after the show close and will come back on one hour prior to the show opening each day. Please order 24 hour power if needed. All Extension cords running under carpet or flooring must be provided and installed by SES. Rigging-SES is exclusive on hanging all electrical and all non-electrical applications in excess of 200lbs. PLEASE NOTE: All applications for booths in ballrooms must be hung by SES only Plumbing-Water/Drain services, Automatic Sprinkler systems and compressed air Please note the HIMSS service manual for all forms ADDITIONAL SERVICES AVAILABLE • Rigging/Lighting gear-No drayage cost for SES equipment • Business Center-SES offers all many services such as photocopies, faxing, office supplies, printing, shipping services, sundries and coat check Sands Expo & Convention Center Q&A Freeman Information and Tips CHANGES FROM HIMSS 2011 to 2012 • Targets, front to back this year • Outbound Targets, back to front, smaller booths with special empty stickers • Advanced Warehouse pricing, same as direct this year • Over night requirements, labor, freight, hanging signs etc… CUSTOM PACKAGES • Saves Time and Costs • New Packages this year (please note the HIMSS12 Service Manual for Discounted Booth Packages) • Custom Packages available , Contact [email protected] LABOR • Labor Jurisdictions – Teamster vs Electrical • Hanging Signs – 200lbs or less and/or non-electrical = Freeman – 200lbs or greater and/or electrical = SES – Venetian Ballroom = SES – Hanging Signs are not permitted in Hall G COST SAVING TIPS General • Use the Exhibitor Services department as a resource to help advise you what you need to order. • Make sure that you are ordering the correct labor for the correct job by paying attention to the jurisdictional pages in the exhibitor manual. This will help avoid wait times. The Exhibitor Services department can assist you with determining the jurisdiction. Material Handling/Shipping • Combine shipments versus shipping individual shipments to avoid being charged a CWT minimum. • Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and business! • Utilize Freeman Transportation for roundtrip shipping. Pricing can be negotiated with roundtrip shipping. • Ship your hanging sign to the warehouse & properly identify your hanging sign shipment to avoid wait time. COST SAVING TIPS Furnishings • Utilize show packages to bulk items and save money. • Order carpet and furnishings through Freeman to avoid additional material handling charges. • Avoid wait time by renting carpet through Freeman. Carpet will be installed prior to your freight target time when ordered through Freeman. Audio Visual • Order audio visual items through Freeman to avoid material handling charges. Freeman Q&A Questions? Please contact: HIMSS: Elli Riley, [email protected] Virginia Geoghegan, [email protected] Jim Anderson, [email protected] Sands Expo & Convention Center [email protected], 702-733-5070 Freeman Exhibitor Services, [email protected], Phone 702-579-1700 Fax 469-621-5604